## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
## **Registered Charity No. 1012704**
## **TRUSTEES’ REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 30 JUNE 2024**
## **CONTENTS**
||**Page**|
|---|---|
|Charity Information|Charity Information
1|
|Trustees’ Report|Trustees’ Report
2|
|Statement of Financial Activities ( SOFA)|Statement of Financial Activities ( SOFA)
3|
|Balance Sheet|Balance Sheet
4|
|Notes to the Accounts|Notes to the Accounts
5 to 6|
|Report of Independent Examiner|Report of Independent Examiner
7|
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
## **CHARITY INFORMATION**
|Trust Deed|Dated 30 May 1984 ( Amended 22 June 2016 )|
|---|---|
|Registered Charity Number :|1012704|
|Registered Charity Name :|The Rotary Club of Saffron Walden Trust Fund|
|Working Name :|Saffron Walden Rotary Club Trust Fund|
|Principal /Registered Office :|46 Saxon Way|
||Saffron Walden|
||CB11 4EG|
|Trustees who served in 2023/24 :|Rtn Stewart Sanders|
||Rtn Richard Luckes|
||Rtn Timothy Boyden|
|Bankers :|Barclays Bank plc|
Page 1
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2024**
## **Objects and Governing Document**
The charity was founded in 1984 to administer the funds held for charitable purposes by the Rotary Club of Saffron Walden .
The Trust Deed empowers the Trustees to hold monies received upon trust to apply both capital and income for such charitable objects as the Trustees may in their absolute discretion decide having regard to :
Any wishes expressed by any individual or organisation when donating funds Any direction given by the Business Council of Saffron Walden Rotary Club
The Trust Deed was amended on 22 June 2016 to incorporate current best practice for the operation of the Trust .
## **Appointment of Trustees**
Trustees are appointed by the members of Saffron Walden Rotary Club. The maximum number of trustees is 5 and minimum 3 . Trustees hold office for a term of 5 years and may be re-appointed . The existing Trustees were all re- appointed in March 2021.
## **Review of the year**
The level of activity was again very buoyant ,
The major fund raising event was a Golf Day with nett proceeds of £ 8,600 used for Club Charitable activities.
£ 2,000 of the £ 5,000 from the Estate of Donald Purkiss has yet to be used . Further events were organised to raise funds for UK Aid / Ukraine .
The Christmas Street Collection raised funds in excess of £ 5,500 with the proceeds given to support local Charities.
## **Accounts**
The Accounts have been prepared on a receipts and payments basis as in previous years and in accordance with guidance issued by the Charities Commission.
## **Voluntary Support :**
The Charity relies on the voluntary services of its Trustees and of the Rotarians of Saffron Walden Rotary Club .
Page 2
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
Registered Charity Number 1012704
Statement of Financial Activities
for the year ended 30 June 2024
|Notes
**Incoming Resources**
Incoming resources from generated Funds
Donations
2
Income from Investments
**Total incoming resources**
**Resources expended**
Charitable activities
3
Other charges
**Total resources expended**
**Net incoming/ ( outgoing ) resources**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|Unrestricted Restricted
Total
Total
Funds
Funds
Funds
Funds
2024
2024
2024
2023
£
£
£
£
37,655
2,511
40,166
32,422|
|---|---|
||37,655
2,511
40,166
32,422|
||34,435
2,536
36,971
29,504|
||34,435
2,536
36,971
29,504|
||3,220
(25)
3,195
2,918
10,832
70
10,902
7,984|
||14,052
45
14,097
10,902|
Page 3
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
Registered Charity Number 1012704
Balance Sheet as at 30 June 2024
|Notes
**Current Assets**
Cash at Bank
**Total Current Assets**
**The funds of the Charity**
Restricted income funds
Unrestricted income funds
Total Charity Funds
4
Approved by the Trustees on
23rd January 2025
and signed on their behalf by :
S J Sanders
Rtn Stewart Sanders
Chair of Trustees|2024
2023
£
£
14,097
10,902
14,097
10,902
45
70
14,052
10,832
14,097
10,902|
|---|---|
Page 4
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
Registered Charity Number 1012704
Notes to the Accounts for the year to 30 June 2024
## 1. Accounting Policies.
(a) Accounting Conventions : These accounts have been prepared under the historical cost and in accordance with the Financial Reporting Standard for Small entities and the applicable standards as set out in the Statement of Recommended Practice "Accounting and Reporting by Charities " SORP 2005.
(b) Income Recognition : Income is credited to the Statement of Financial Activities (SOFA) in the year in which it is received . The value of voluntary help is not shown in the accounts.
(c) Expenditure recognition : Expenditure is charged to the SOFA on a cash basis.
|Notes
2. Donations
Christmas Street Collection
Foundation/ Polio Plus
Intnl Projects - Ukraine
Golf Day
Community Service Projects
Youth Projects
Other Charities
General Income
3. Charitable Donations
Donations ex Xmas Street Colln
Donations to Foundation/Polio Plus
Intnl Projects - Ukraine
Golf Day Costs
Purkiss Legacy
Community Service Projects
Youth Projects
Other Charities|Unrestricted Restricted
Total
Total
Funds
Funds
Funds
Funds
2024
2024
2024
2023
£
£
£
£
5,526
5,526
5,523
2,511
2,511
3,435
9,939
9,939
3,090
13,490
13,490
14,563
3,448
3,448
2,920
1,972
1,972
1,000
1,874
1,874
891
1,406
1,406
1,000|
|---|---|
||37,655
2,511
40,166
32,422|
||4,617
4,617
5,523
2,536
2,536
3,460
12,651
12,651
5,162
4,880
4,880
4,268
0
0
3,000
3,545
3,545
1,000
2,644
2,644
2,000
6,098
6,098
5,091|
||34,435
2,536
36,971
29,504|
Page 5
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
Registered Charity Number 1012704
## Notes to the Accounts
for the year to 30 June 2024
|4. Total Charity Funds
**Restricted Funds :**
Foundation - Annual Fund
Polio Plus
**Unrestricted Funds**
Christmas Street Collection
Golf Day
Purkiss - Legacy
Intl. Projects - Ukraine
Community Projects
Youth Projects
Other Charities
Total Funds|Brought
Carried
Forward
Incoming
Resources
Forward
01/07/23 Resources
Expended
30/06/24
£
£
£
£
55
2,451
2,476
30
15
60
60
15|
|---|---|
||70
2,511
2,536
45|
||-
5,526
5,526
-
8,030
7,603
3,971
11,662
2,000
-
-
2,000
-
13,041
12,651
390
-
3,545
3,545
-
-
2,644
2,644
-
802
5,296
6,098
-|
||10,832
37,655
34,435
14,052|
||10,902
40,166
36,971
14,097|
The Foundation donations relate to the Rotary International Foundation in the US and the sums have been remitted .
The legacy money will be distributed to local charities in accordance with the Deceased's wishes .
The balance of the Golf Day activity has been and will be distributed to identified charitable activities both local and national .
Page 6
## **SAFFRON WALDEN ROTARY CLUB TRUST FUND**
Registered Charity number 1012704
## **Report to the Trustees of Saffron Walden Rotary Club Trust Fund on accounts for the year to 30 June 2024 as set out on pages 3-6**
## **Respective Responsibilities of Trustees and Examiner**
The Charity's Trustees are responsible for the preparation of the accounts in accordance with the guidance set out in the Charities Act 2016 ( "the Act")
The Charity's Trustees consider that an audit is not required for this year under the Act's guidance but that an independent examination is needed .
It is the Examiners responsibility to :
- Examine the Accounts under the guidance of the Act
- To state whether particular matters have come to my attention
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with general directions from the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts ,and seeking explanations from the Trustees concerning such matters . The procedures undertaken do not provide all the evidence that would be required in an Audit and , consequently, no opinion is given as to whether the accounts present a "true and fair view " and the report is limited to those matters set out in the statement below .
## **Independent Examiner's Statement**
I have examined the Accounts set out on pages 3 and 4 above and in my opinion :
- The Accounts have been prepared in accordance with the guidance for financial reporting provided by the Charities Act 2016
- The Accounts are in accordance with the accounting records
- There are no unusual items that require disclosure.
Name Steve Gardner
Date 03 January 2025
Adddress 15 Park Street Dry Drayton Cambridge CB23 8DA
Page 7