SAFFRON WALDEN ROTARY CLUB TRUST FUND Rogistsred Charlty No. 1012704 Rotary TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023 CONTENTS Pago Charity Information Trustees, Report Statement of Financial Activiti88 ( SOFA) Balance Sheet Not8S to the A¢¢ounts 5t06 Report of Independent Examiner
SAFFRON WALDEN ROTARY CLUB TRUS[ FUND CHARITY INFORMATION Trust Deed Dated 30 May 19841 Amended 22 June 20161 Registered Charlty Number 1012704 Registered Charity Name . The Rotary Club of Saffron Walden Trust Fund Working Name Saffron Walden Rotary Club Trust Fund Principal IRegIsted Offlce 46 Saxon Way Saffron Walden CBII 4EG Trustees who served in 2022123 . Rtn Stewart Sanders Rtn Richard Luckes Rtn fimothy Boyden Bankers '. Barclays Bank plc 12a Market Place Saffron Walden CBIO IHR Page I
SAFFRON WALDEN ROTARY CLUB TRusf FUND TRUSTEES. REPORT FOR THE YEAR ENDED 30 JUNE 2023 Objects and Governing Document The charty was founded in 1984 to administer the funds held for charitable purposes by the Rotary Club ofsaffron Walden. The Trust Deed empower5 the Trustees to hold monies reiVed upon trust to apply both capital and Income for such charitable objerts as the Trustees may in their absolute discretion declde having regard to Any wishes expressed by any individual or organisation when donating ftjnds Any direction given by the Business Council of Saffron Walden Rotary Club The Trust Deed was amended on 22 June 2016 to incorporate current best prartice for the operation of the Trust . Appolntment of Trustees Trustees are apF)ointed by the members ofsaffron Walden Rotary Club. The maximum number of trustees is S ond minimum 3 . Trustees hold office for a term of 5 year5 and may be re-appointed . The existing Trustees were all re- appointed in March 2021. Revlew of the year The level of activlty was again very buoyant . The major fund raising event wa5 a GOW Day with nett proceeds of £ 10.3Q) used for Club Charitable actlvities. £ 3,000 of the £ s,(0 from the Estate of Donald Purkiss has been used . Further events were organised to raise funds for Ukraine . The Christmas Street Collection raised funds in excess of £ 5.5iXI with the proceeds given to support local Charitie5. Accounts The Accounts have been prepared on a receipts and payments basi5 as in previous years and in accordance with 8uidance i55ued by the Charities Comrni$5ion. Voluntary Support . The Charity relies on the voluntary Servi$ of its Tee5 and of the Rotsrians of Saffton Walden Rotary Club. Page 2
SAFFRON WALDEN ROTARY CLUB TRUST FUND Re8iStered Charity Number 1012704 Statement of Financial Actwities for the year ended 30 June 2023 Unrestricted Restricted Funds F4Jnds 2023 2023 Total Funds 2023 Total Funds 2022 Notes Incomln8 Resources Incomlng resources from generated Funds Donatlons Income from Investments 28.987 3.435 32,422 29.623 Totsl Incomlng resources 28,987 3.435 32,422 29,623 Resources exp•nded Charitable activities Other charges 26,044 3.460 29,504 23,956 Totsl resources expended 26.044 3.460 29,504 23,956 Net Incomlng/ l out8oln8) resources 2.943 1251 2,918 5,667 Reconclliatlon of fvnds Total funds brought forward 7.889 95 7,984 2,317 Total funds carrled forward 10,832 70 10,902 7,984 Page 3
SAFFRON WAU)EN ROTARY CWB TRUST FUND Registered Charity Number 1012704 Balance Sheet a5 at 30 June 2023 Notes 2023 2022 Current Assets Cash at 8ank lo,2 7,984 Totsl Current Assets 10.902 7,984 The lunds of the Charlty Restricted income funds Unrestricted income funds 70 10,832 95 7,889 Total Charity Funds 10,902 7,984 Approved by the Trustees on and signed on their behalf by: Rtn Stewèrt Sanders Chair of Trustees Pa8e 4
SAFFRON WAU)EN ROTARY CLUB TRusf FUND Registered Charity Number 1012704 Notes to the Accounts for the year to 30 June 2023 l. Accounting Policies. lal Accounting Conventions . These accounts have been prepared under the historical cost and in accordance with the Financial Reporting Standard for Small entities and the applicable standards as set out in the Statement of Recommended Practice "Accounting and Reporting by Charities ' SORP 2WS. Ibl Income Recognition . Income is credited to the Statement of Financial Activitie5 ISOFAI in the year in which it is received The value of voluntary help is not shown in the accounts. Icl Expenditure reco8nltlon '. Expendlture is char8ed to the SOFA on a cash basis. Unrestrirted Restricted Funds Funds 2023 2023 Total Funds 2023 Total Funds 2022 Notes 2. Donations Christmas Street Collection Foundation Polio Plus Purkiss Legacy Ukraine Charities Golf Day Walden Walk Gift Box Other Charities 5,523 5,523 3.320 115 6,031 2,963 95 3,320 115 3,090 14,563 3,920 3,044 11,070 1,320 14.563 3.920 891 28,987 891 3.435 32,422 29,623 3. Charltable Donations Donations ex Xmas Street Colln Donations to Foundation Donation to Polio Plus Ukraine Charities Golf Day Costs Walden Walk Costs Purkiss Legacy EACH l East Anglia's Children'5 Hospi I Shelterbox Forget Me Not Cafe Youn8 Carers Foodbank Other Charities 5.523 5,523 3,320 140 5,162 4,268 2,839 6,225 4,150 3,320 140 5.162 4.268 2,839 1.151 1.125 11,265 5CXI 752 26,044 752 29,504 3.4f 23,956 Page 5
SAFFRON WALDEN ROTARY CLUB TRUST FUND Registered Charity Number 1012704 Notes to the Accounts for the year to 30 June 2023 4. Total Charity Funds Brought Forward Incomin8 01107122 Resour$ Carried Resources Forward Expended 30106123 Restrlcted Fund$: Foundation- Annual Fund Foundation- Other Polio Plus 2,745 630 2.690 630 140 55 95 15 95 3,435 3,460 70 Unrestrlcted Funds Christmas Street Collection Golf Dav Purkiss- Legacy Ukraine Support Walden Walk Shelterbox Ex Waitrose- Youth Projects Misc. Others 5,523 14,563 5.523 6.533 8,030 3.000 2,IXIO 4,983 3.920 1.893 3,090 3.920 333 663 333 752 891 7,889 28.987 26,044 10.832 Total Fund5 7.984 32,422 29.504 10,902 The Foundation donations relate to the Rotary International Foundation In the US and the sums have been remltted . The legacy money will be distribLrted to local charities in accordance with the Deceased's wishes. The balance of the Golf Day acttvity will be distributed to Rotary charities. Page 6
SAFFRON WAU)EN ROTARY CLUB TRUS[ FUND Registered Charlty number 1012704 Report to the Trustees of Saffron Walden Roytary Club Trust Fund on act¢*unts for the year to 30 June 2023 as set out on page$ 3 Re5pertlve Responslbllltles of Trustees and Examlner The Charity's Trustees are responsible for the preparation of the accounts in accordance with the guidan Set out in the Charities Act 20161 "the Act") The Charity's Trustees consider that an audit is not required for this year under the Act, guidance but that an independent examination is needed It is the Examiners responslblllty to . • Examine the Accounts under the guidance of the Act * To state whether particular matters have come to my attantlon Basls of Independent Examlner's Ststement My examinatlon was carrled out in accordance with general directions from the Charity Commission. An examination includes a review of the accounting records kept by the Charlty and a comparison of the accounts presented with those records. It also includes consideration of any unusuèl Items or disclosures in the accounts,and seeking explanations from the Trustees concerning such matters . The procedures undertaken do not provide all the evidence that would be required in an Audit and . consequentlyi nooplnio Is glven as to whethwe the accounts present a "true and fair view ' and the report is limited to those matters set out in the statement below. Independent Examlner's Ststement I have examined the Accounts set out on pages 3 and 4 above and in my opinion '. * The Accounts have been prepared in accordance with the 8uidance for financial reportin8 provided by the Charities Act 2016 The Accounts are in accordance with the accpuntiing retords • There are no unusual items that require disc105ure. Name Date Adddress ¢¢2E£ I Page 7