Charity Number: 1012618 NEWPORT VILLAGE HALL TRUSTEES, REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2025
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 REFERENCE AND ADMINISTRATIVE DEfAILS Charity name Newport Village Hall Registered charlty number 1012618 Princlpal addre55 Newport Village Hall Station Road Newport Village Hall Saffron Walden Essex CBII 3PL Patron John Gordon MBE Trustees Julie Utton - Chalr Nicola Sorrell Sean Fleetwood
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 TRUSTEE'S ANNUAL REPORT FOR THE YEAR The trustees present their annual report together with the unaudited financial statements for the year ended 31 January 2025 and confirm they comply with the requirements of the Charities Act 2011, the governing document and the Charities SORP IFRS102). Objectives and activities The purpose of the charity is the provision and maintenance of a village hall for use by the inhabitants of Newport, Essex and the surrounding area of benefit for recreational, leisure and educational purposes without distinction of political, religious or other opinions. The principal activity of the charity is to provide a community facility used by a wide range of hirers from all aspects of the local community. The hall currently has an annual footfall of more than 22,000. The objective of the Trustee Committee 15 to further develop the activities in the hall to reach areas of the community not currently Serviced by the hall as well as improve the variety of uses the hall currently operates and revenue streams. The hall currently operates a baby & children's playgroup, art group, amateur dramatics soclety and various other sports, dance, and wellness groups for a multitude of age5. It is available for commercial and private hire and is used for wedding receptions, children's parties, and family occasions among others. The Trustee5 have developed their strategic plans to ensure that the charity plans provide public benefit and achieves its objectives as set out in the Governing Document. The Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: reporting IPB3). Achievements and performance It has been a good year for Newport Vlllage Hall, the financials continue to be stable and in Ilne wlth the village hall constitution. We have also received donations from the Charities Ald Foundation and the Dorothy Poulden Foundation for which we are very appreciative of. As the financials situation of the hall is now more stable we have been able to appoint a booking secretary Emma Murphy, to assist all with their booking needs and inquiries. We now have many community groups that have continuous sessions at the hall some of which have commenced in the last year, these include Pilate5, Yoga, lyengar Yoga, Mindfulness, Tiny Tempos, Spanish, Zumba, Tai Chi, Art Group, Sunflower Artistry, UDC Falls programme, Rainbow, Brownies, Active with Parkinsons, Bingo, Playgroup, Karate, Boccia, Foot Clinic, Baby Weighing and family support sessions, Farmers Market, Tea Dances, Rebel Yell Country & Western club, carpet bowls, N.A.T.S and many other ad hoc groups and events.
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 TRUSTEE'S ANNUAL REPORT FOR THE YEAR Achievements and performance (contlnued) We have also made some updates to the hall, such as new lighting in the Marion Faber Room, a Hive Heating System installed which should be more eco friendly, the stage has kindly been painted by N.A.T.S and we have also now installed Gigaclear Wi-Fi of which we are now a community hub for. We would also like to express our sincere condolences for the loss of John Oswyn-smith of who served the village as well as the village hall for many years in various roles including Chairman. The Newport Village Hall also will be having its 75th Birthday this year since the project of the hall began in 1950. We would like to thank the community for its continued support to Newport Village Hall. Financial revlew Our main income comes from hall lettln8s amounting to £28,615 In the year12024: £29,166). Grants and donations were £4,262 in the year (2024.. £6,082) and car park rentals were £2,375 in the year12024: £2,375). Total income Including interest received reached £35,753 (2024: £38,061). Expenditure for the year was £33,17612024: £41,430), resulting in a surplus of £2,577 (2024: deficit of £3,369). Going concern The Trustees continue to assess the impact of various economic and social challenges including inflatlon, interest rates, cost of living crisis etc. We have taken these into consideration in planning for our finances and operations for the coming year. Cash flow forecasts and budget projections have been reviewed and the Board of Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, it continues to adopt the going concern basis in preparing the financial statements. Reserves pollcy The Trustees have reviewed the position, and the intention is to maintain a level of reserves in the Village Hall Fund equivalent to no less than 4 months but no more than 12 month5 of annual operating expense5 which are approximately at a level of £29,000. Structure• governance and management Constitution Newport Village Hall was established by deed dated 14 November 1950, which was replaced with a new governing document issued by the Charity Commission on 18 July 2005. Newport Village Hall was registered as a charity numbered 1012618 on 3 July 1992.
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 TRUSTEE'S ANNUAL REPORT FOR THE YEAR Organlsotion The Newport Hall Trustee Management Committee consists of not more than 8 Elected Trustees. The principal offices of Chair, Vice Chair and Secretary are normally held by Elected Trustees. All Trustees must resign annually but may offer themselves for re-election. All Elected Trustees are appointed at the AGM on a show of hands. The Committee also includes representatives from some of the I l user groups currently specified in the charity's governing document. Co-opted members may also be elected after each AGM but there may not be more than 2 in number. There are no co-opted members at the present time. A councillor from Newport Parish Council, nominated by the Council, is entitled to attend the Committee meetings, but is not an elected Trustee. Our gratitude goes to Janet Arscott for fulfilling this role. Newport Parlsh Council holds the deeds of the Hall as the Custodian Trustee but does not have any responsibility for its management. We are also grateful to all our regular hirers who help to maintain and develop the range of activities and facilities at the Hall. Accountability Trustees are required to resign each year at the AGM but may stand again for re-election. Members of the public are welcome to attend any of the Hall Committee's meetings and copies of the minutes are made available on the Hall's website https://www.newporthall.org.uk. The Trustees on the Hall Committee, who are also representatives of the regular users, provide invaluable feedback on the premises. Method of oppolntment or electlon OA Trustees Newly elected Trustees are recruited either through the community, self-referral or by Invitation of the Hall Committee. The policy is to recruit members who can offer specific skills or experience, particularly if they are able to fill gaps in the Committee's knowledge or capability. All new members are provided with a welcome document that outlines the duties and responsibillties of Trustees and a copy of the Charity Commission's publlcatlon 'Essential Trustees,. They are also given a copy of the governing document and the latest available Report and Accounts. Additional tralning is offed through the dissemination of information and guidance notes, together with attendance at training seminars organlsed by the Rural Communlty Council for Essex. One Trustee has attended RCCE trainin8 on 'Finance Essentials for Treasurers and Trustees. Risk management We continue to asse55, review and plan for all risks the organisation may face now and in the future. All new projects and activities developed and run by Newport Village Hall undergo a risk assessment before they begin. This process highlights awareness to the potential risks faced and will assist with the development of robust contingency plans. The paperwork relating to disaster plans and risk assessments are being worked on in collaboration with the Charity Commission and with help of RCCE providers.
- Digitally signed Digitally signed by Julie Utton by Julie Utton Date: 2025.11.28 Date: 2025.11.28 16:01:04 Z 16:01:04 Z
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NEWPORTVILLAGE HALL I reportto the Trustees on my examination of the financial statements on pages 8 to 16 of Newport ViLlage HaLI (the charity) forthe year ended 31 January 2025. Responsibilities and basis of report As Trustees of the charity. you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the charity's financial statements carried out under section 145 of the Act and in carrying out myexamination I have followed all the applicable Directions given bythe Charitycommission under section 145(5)(b) of the Act. Independent Examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect: 1. the accounting records were not kept in accordance with section 130 of the Act; or 2. the accounts did not accord with the accounting records; or 3. the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) ReguLations 2008 other than any requirement that the accounts give a'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention shouLd be drawn in this report in orderto enable a proper understanding ofthe accounts to be reached. Janet E Stobart FCCA RCCE House Threshelfords Business Park Inworth Road Feering Essex C05 9SE Dated: 27 November 2025
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 STATEMENT OF FINANCIAL AcfiviTIES Unrestricted Restricted Total Funds funds income funds 2025 Total Funds 2024 Notes Income Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments Total Incomlnq resources 1,012 28,615 2,375 501 32,503 3,250 4,262 28,615 2,375 501 6,082 29,166 2,375 438 3,250 35,753 38,061 Expenditure Expenditure on: Charitable activities Governance costs Depreciation Total expended resources 23,523 251 3,250 26,773 251 6,152 33,176 34,929 349 6,152 41,430 1,152 24,926 5,000 8,250 Net Surplus / (Deflcit) for the year Transfers between funds Net movement in fvnds 7,577 (5,000} 2,577 (3,3691 12 7,577 (5,000) 2,577 {3,369) Reconclllatlon offunds.. Total funds brought fonmard Totalfunds carriedforwurd 35,839 43,416 330,157 325,157 365,996 368,573 369,365 365,996 All incoming and outgoing resources derive from continuing activities.
Digitally signed by Julie Utton Date: 2025.11.28 16:01:59 Z
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 NOTES TO THE ACCOUNTS 1.1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(sl to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014. the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 1021 and with the Charities Act 2011. 1.2 Going concern At the time of the approving the accounts, the trustees have a reasonable expectation that the charity has adequate resource5 to continue to operate for the foreseeable future. Therefore these accounts have been prepared on a going concern basis. 1.3 Recognition of income These are included in the Statement of Financial Activities (SOFA) when: the charity becomes entitled to the resources; it is more likely than not that the trustees will receive the resources; the monetary value can be measured with sufficient reliability. 1.4 Grants and donatlons Grants and donations are only included in the SOFA when the 8eneral income recognition crlteria are met (5.10 to 5.12 FRS102 SORP). 1.5 Income from interest This 15 included in the accounts when receipt is probable and the amount receivable can be measured reliably. 1.6 Governance and support costs The charity has incurred expenditure on 5UPPOrt costs. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. 1.7 Basic financlal instruments The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is a5 per paragraphs 11.17 to 11.19, FRS102 SORP. io
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 NOTES TO THE ACCOUNTS 1.8 Tangible fixed assets for use by charlty These are capitalised if they can be used for more than one year, and are valued at cost less subsequent accumulated depreciation and accumulated impairment1055es. Depreciation is charged so as to write of the cost of assets over the estimated useful life of the asset, as follows: Asset Class Depreclatlon rate Village hall 80 year straight line basis Website 4 years Straight line basis Other equipment 10 year straight line basis 1.9 Ownershlp, valuation and refurblshment expenditure relating to Newport Village Hall Newport Parish Council holds the title deeds to Newport Village hall as custodian Trustee. The land and buildin8s comprising Newport Village Hall were originally gifted to the charity in 1950 and are now included at a January 2012 Valuation made by the Trustees, principally determined by the current reinstatement value of the hall on the land on whlch Newport Village Hall occupie5. Expenditure incurred in the final phases of the refurbishment have been absorbed into the current valuation. With the refurbishment of the Village Hall complete, the Trustees consider it appropriate to continue to make provisions for depreciation on the buildings element of the valuation on a straight-line basis at £5,000 per annum. This has been charged against the Millenium Fund, its income of which was the source of fundin8 the refurbishment. 1.10 Debtors Debtors (including trade debtors and loans receivable) are measured on initlal recognition at settlement amount after any trade di5count5 Qr amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. 1.11 Cash and cash equivalents Cash and cash equivalents comprise of cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. 1.12 Liability recognltion Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. 1.13 Creditors The charity has creditors which are measured at settlement amount5 less any trade discounts. 11
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 NOTES TO THE ACCOUNTS 1.14 Fund accounting Unrestricted funds can be used in accordance with the charitable objectlves at the discretion of theTrustees. Restricted funds can only be used for particular purposes within the oblectives ofthe charity. Restrictlons arise when specified bythe donor orwhen funds are raised for particular restricted purposes. Donations and legacies Unrestrlcted funds Restrlrted funds 2025 Total 2024 Total Donations and gifts 1,012 1,012 3,250 3,250 4,262 4,262 6,082 6,082 Charitable artlvltles Unrestrlcted Unrestricted funds funds 2025 Total 2024 Total Rental income 28,615 28,615 28,615 28,615 29,166 29,166 Other trading attivltles Unrestrlcted Unrestrlcted funds funds 2025 Totsl 2024 Total Car park rental Income 2,375 2,375 2,375 2,375 2,375 2,375 Income from investments Unrestricted Unrestricted funds funds 2025 Total 2024 Total Interest income 501 501 501 438 438 501 12
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 NOTES TO THE ACCOUNTS Expenditure on charitable activitles Unrestricted funds Restricted fund5 2025 Total 2024 Totsl Utilities Office supplies and Services Administration and cleaning fees Premises expenditure Hall insurance Bookkeeping Payroll services 6,154 1,211 8,502 5,818 1,345 228 6,154 1,211 11,752 5,818 1,345 228 265 26,773 9,341 967 3,250 17,836 3,026 1,034 2,455 270 265 23,523 3,250 34,929 Governance costs Unrestrlcted funds Restrlcted funds 2025 Total 2024 Total Trustee indemnlty Insurance Independent examiners fees Office 5ervices- data protection fee Training and subscriptions 600 120 35 96 120 35 35 66 96 251 251 701 Staff costs 2025 2024 Wages and salarles 1,565 1,565 2,400 2,400 The average number of employees during the year was 112024: 11. No employee received employee benefits (excluding empSoyer pension costs) for the reporting period of more than £60,000. 13
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 NOTES TO THE ACCOUNTS Tangible fixed assets Village Hall valuation Webslte Other Total Equipment Cost As at l February 2023 As at 31 January 2024 400,000 400,000 4,250 4,250 7,643 7,643 411,893 411,893 Depreclatlon As at l February 2023 Charge for the year As at 31 January 2024 65,000 5,000 70,000 1.063 1,063 2,126 7,162 89 7,251 73,225 6,152 79,377 Net book value As at l February 2023 335,0 3,187 481 338,668 As at 31 January 2024 330,000 2,124 392 332,516 10. Debtors 2025 2024 Hall lettlngs Prepayments and accrued Income Other debtors 3,608 3,360 200 7,168 4,013 200 4,213 11. Credltors: amounts falling due within one year 2025 2024 Trade creditors Accruals and deferred income Other creditors 2,251 3,804 568 1,730 2,298 6,055 Deferred income is in relation to amounts paid in advance by individuals in relation to rental of the hall. The amount outstanding at the year end was £448 (2024: £2,740). 14
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 NOTES TO THE ACCOUNTS 12. Movement in funds Asatl Incomlng Outgoin8 Asat31 February 2024 resources resources January 2025 Unrestrlrted funds Village hall fund 35,839 32,503 (24,926) 43,416 Restricted funds Grant funds Millennium fund Building revaluation reserve 3,250 (3,2501 (5,0001 228,274 101,883 223,274 101,883 330,157 3,250 8,250 325,157 Total Funds 365,996 35,753 (33,1761 368,573 Vlllage Hall The village Hall Fund represents accumulated unrestricted funds available for use at the discretion of the Village Hall in furtherance of its general charitable activities. Millennium Fund The Millennium Fund is a Restricted Fund and can only be used for major repairs, renewals, refurbishment or rebuilding of the village hall. It represents the accumulation of appeal monies, grants and donations received during the period 2000 to 2018 to fund the cost of the refurbishment of the hall. The vast majority of such refurbishment expenditure has been capitalised and form5 the basis of the hall's reinstatement valuation. From 2011 onwards the Millennium Fund will bear the annual provision for depreciating the building element of the hall's valuation, currently set at £5,000 per annum. Bulldlng Revaluation Reserve The Building Revaluation Reserve is a restricted fund. The land and buildings comprising Newport Village Hall were originally gifted to the charity in 1950 and the initial insurance valuation of the Village Hall formed the basi5 of the revaluation reserve. A subsequent January 2004 valuation, based on the value of the land on which Newport Village Hall occupies has now been amended bv a January 2012 valuation made by the trustees, principally determined by a current reinstatement value of the hals. Grant Funds In the year there was grant5 received specifcallyto be used for the purposes of sanding the floor and lacquer. 15
NEWPORT VILLAGE HALL FOR THE YEAR ENDED 31 JANUARY 2025 NOTES TO THE ACCOUNTS 13. Related party transartions There have been no related party transactions in the reporting period. 14. Transactlons wlth trustees Trustee remuneratlon None of the trustee5 have been paid any remuneration or received any other benefits from an employment with their charity or a related entity. Trustee expenses During the year, the trustees made payments to third parties on behalf of the charity and were reimbursed for these expenses. The expenses were in relation to the following: 2025 2024 AdmlnlstratSon and cleaning fees Income Office supplies and services Premises expenditure Training and subscriptions 860 4CK) 636 1,655 96 3,647 At the year end there were amounts owed to trustee's in relation to expenses paid of £1,130 (2024: nil). These were repaid in April 2025. 16