Charity Number: 1012618
NEWPORT VILLAGE HALL
TRUSTEES, REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JANUARY 2025

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
REFERENCE AND ADMINISTRATIVE DEfAILS
Charity name
Newport Village Hall
Registered charlty number
1012618
Princlpal addre55
Newport Village Hall
Station Road
Newport Village Hall
Saffron Walden
Essex
CBII 3PL
Patron
John Gordon MBE
Trustees
Julie Utton - Chalr
Nicola Sorrell
Sean Fleetwood

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
TRUSTEE'S ANNUAL REPORT FOR THE YEAR
The trustees present their annual report together with the unaudited financial statements for the year
ended 31 January 2025 and confirm they comply with the requirements of the Charities Act 2011, the
governing document and the Charities SORP IFRS102).
Objectives and activities
The purpose of the charity is the provision and maintenance of a village hall for use by the inhabitants of
Newport, Essex and the surrounding area of benefit for recreational, leisure and educational purposes
without distinction of political, religious or other opinions.
The principal activity of the charity is to provide a community facility used by a wide range of hirers from all
aspects of the local community. The hall currently has an annual footfall of more than 22,000. The objective
of the Trustee Committee 15 to further develop the activities in the hall to reach areas of the community not
currently Serviced by the hall as well as improve the variety of uses the hall currently operates and revenue
streams.
The hall currently operates a baby & children's playgroup, art group, amateur dramatics soclety and various
other sports, dance, and wellness groups for a multitude of age5. It is available for commercial and private
hire and is used for wedding receptions, children's parties, and family occasions among others.
The Trustee5 have developed their strategic plans to ensure that the charity plans provide public benefit
and achieves its objectives as set out in the Governing Document. The Trustees have given due
consideration to general guidance published by the Charity Commission relating to public benefit, including
the guidance 'Public benefit: reporting IPB3).
Achievements and performance
It has been a good year for Newport Vlllage Hall, the financials continue to be stable and in Ilne wlth the
village hall constitution.
We have also received donations from the Charities Ald Foundation and the Dorothy Poulden Foundation
for which we are very appreciative of.
As the financials situation of the hall is now more stable we have been able to appoint a booking secretary
Emma Murphy, to assist all with their booking needs and inquiries. We now have many community groups
that have continuous sessions at the hall some of which have commenced in the last year, these include
Pilate5, Yoga, lyengar Yoga, Mindfulness, Tiny Tempos, Spanish, Zumba, Tai Chi, Art Group, Sunflower
Artistry, UDC Falls programme, Rainbow, Brownies, Active with Parkinsons, Bingo, Playgroup, Karate,
Boccia, Foot Clinic, Baby Weighing and family support sessions, Farmers Market, Tea Dances, Rebel Yell
Country & Western club, carpet bowls, N.A.T.S and many other ad hoc groups and events.

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
TRUSTEE'S ANNUAL REPORT FOR THE YEAR
Achievements and performance (contlnued)
We have also made some updates to the hall, such as new lighting in the Marion Faber Room, a Hive
Heating System installed which should be more eco friendly, the stage has kindly been painted by N.A.T.S
and we have also now installed Gigaclear Wi-Fi of which we are now a community hub for.
We would also like to express our sincere condolences for the loss of John Oswyn-smith of who served the
village as well as the village hall for many years in various roles including Chairman.
The Newport Village Hall also will be having its 75th Birthday this year since the project of the hall began in
1950.
We would like to thank the community for its continued support to Newport Village Hall.
Financial revlew
Our main income comes from hall lettln8s amounting to £28,615 In the year12024: £29,166). Grants and
donations were £4,262 in the year (2024.. £6,082) and car park rentals were £2,375 in the year12024:
£2,375). Total income Including interest received reached £35,753 (2024: £38,061).
Expenditure for the year was £33,17612024: £41,430), resulting in a surplus of £2,577 (2024: deficit of
£3,369).
Going concern
The Trustees continue to assess the impact of various economic and social challenges including inflatlon,
interest rates, cost of living crisis etc. We have taken these into consideration in planning for our finances
and operations for the coming year.
Cash flow forecasts and budget projections have been reviewed and the Board of Trustees have a
reasonable expectation that the charity has adequate resources to continue in operational existence for the
foreseeable future. For this reason, it continues to adopt the going concern basis in preparing the financial
statements.
Reserves pollcy
The Trustees have reviewed the position, and the intention is to maintain a level of reserves in the Village
Hall Fund equivalent to no less than 4 months but no more than 12 month5 of annual operating expense5
which are approximately at a level of £29,000.
Structure• governance and management
Constitution
Newport Village Hall was established by deed dated 14 November 1950, which was replaced with a new
governing document issued by the Charity Commission on 18 July 2005. Newport Village Hall was registered
as a charity numbered 1012618 on 3 July 1992.

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
TRUSTEE'S ANNUAL REPORT FOR THE YEAR
Organlsotion
The Newport Hall Trustee Management Committee consists of not more than 8 Elected Trustees. The
principal offices of Chair, Vice Chair and Secretary are normally held by Elected Trustees. All Trustees must
resign annually but may offer themselves for re-election. All Elected Trustees are appointed at the AGM on
a show of hands.
The Committee also includes representatives from some of the I l user groups currently specified in the
charity's governing document. Co-opted members may also be elected after each AGM but there may not
be more than 2 in number. There are no co-opted members at the present time. A councillor from Newport
Parish Council, nominated by the Council, is entitled to attend the Committee meetings, but is not an
elected Trustee. Our gratitude goes to Janet Arscott for fulfilling this role. Newport Parlsh Council holds the
deeds of the Hall as the Custodian Trustee but does not have any responsibility for its management.
We are also grateful to all our regular hirers who help to maintain and develop the range of activities and
facilities at the Hall.
Accountability
Trustees are required to resign each year at the AGM but may stand again for re-election. Members of the
public are welcome to attend any of the Hall Committee's meetings and copies of the minutes are made
available on the Hall's website https://www.newporthall.org.uk. The Trustees on the Hall Committee, who
are also representatives of the regular users, provide invaluable feedback on the premises.
Method of oppolntment or electlon OA Trustees
Newly elected Trustees are recruited either through the community, self-referral or by Invitation of the Hall
Committee. The policy is to recruit members who can offer specific skills or experience, particularly if they
are able to fill gaps in the Committee's knowledge or capability. All new members are provided with a
welcome document that outlines the duties and responsibillties of Trustees and a copy of the Charity
Commission's publlcatlon 'Essential Trustees,. They are also given a copy of the governing document and
the latest available Report and Accounts. Additional tralning is offe￿d through the dissemination of
information and guidance notes, together with attendance at training seminars organlsed by the Rural
Communlty Council for Essex. One Trustee has attended RCCE trainin8 on 'Finance Essentials for Treasurers
and Trustees.
Risk management
We continue to asse55, review and plan for all risks the organisation may face now and in the future. All
new projects and activities developed and run by Newport Village Hall undergo a risk assessment before
they begin. This process highlights awareness to the potential risks faced and will assist with the
development of robust contingency plans.
The paperwork relating to disaster plans and risk assessments are being worked on in collaboration with the
Charity Commission and with help of RCCE providers.

- Digitally signed Digitally signed by Julie Utton by Julie Utton Date: 2025.11.28 Date: 2025.11.28 16:01:04 Z 16:01:04 Z 



INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF NEWPORTVILLAGE HALL
I reportto the Trustees on my examination of the financial statements on pages 8 to 16 of
Newport ViLlage HaLI (the charity) forthe year ended 31 January 2025.
Responsibilities and basis of report
As Trustees of the charity. you are responsible forthe preparation of the accounts in
accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the charity's financial statements carried out
under section 145 of the Act and in carrying out myexamination I have followed all the
applicable Directions given bythe Charitycommission under section 145(5)(b) of the
Act.
Independent Examiner's statement
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination which gives me cause to believe that, in any
material respect:
1. the accounting records were not kept in accordance with section 130 of the Act; or
2. the accounts did not accord with the accounting records; or
3. the accounts did not comply with the applicable requirements concerning the
form and content of accounts set out in the Charities (Accounts and Reports)
ReguLations 2008 other than any requirement that the accounts give a'true and
fair, view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the
examination to which attention shouLd be drawn in this report in orderto enable a proper
understanding ofthe accounts to be reached.
Janet E Stobart FCCA
RCCE House
Threshelfords Business Park
Inworth Road
Feering
Essex C05 9SE
Dated: 27 November 2025

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
STATEMENT OF FINANCIAL AcfiviTIES
Unrestricted
Restricted Total Funds
funds income funds
2025
Total Funds
2024
Notes
Income
Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Total Incomlnq resources
1,012
28,615
2,375
501
32,503
3,250
4,262
28,615
2,375
501
6,082
29,166
2,375
438
3,250
35,753
38,061
Expenditure
Expenditure on:
Charitable activities
Governance costs
Depreciation
Total expended resources
23,523
251
3,250
26,773
251
6,152
33,176
34,929
349
6,152
41,430
1,152
24,926
5,000
8,250
Net Surplus / (Deflcit) for the year
Transfers between funds
Net movement in fvnds
7,577
(5,000}
2,577
(3,3691
12
7,577
(5,000)
2,577
{3,369)
Reconclllatlon offunds..
Total funds brought fonmard
Totalfunds carriedforwurd
35,839
43,416
330,157
325,157
365,996
368,573
369,365
365,996
All incoming and outgoing resources derive from continuing activities.

## Digitally signed by Julie Utton Date: 2025.11.28 16:01:59 Z 



NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
NOTES TO THE ACCOUNTS
1.1 Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or
transaction value unless otherwise stated in the relevant note(sl to these accounts.
The accounts have been prepared in accordance with:
the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their
accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of
Ireland (FRS 102) issued on 16 July 2014.
the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS
1021
and with the Charities Act 2011.
1.2 Going concern
At the time of the approving the accounts, the trustees have a reasonable expectation that the charity has
adequate resource5 to continue to operate for the foreseeable future. Therefore these accounts have been
prepared on a going concern basis.
1.3 Recognition of income
These are included in the Statement of Financial Activities (SOFA) when:
the charity becomes entitled to the resources;
it is more likely than not that the trustees will receive the resources;
the monetary value can be measured with sufficient reliability.
1.4 Grants and donatlons
Grants and donations are only included in the SOFA when the 8eneral income recognition crlteria are met
(5.10 to 5.12 FRS102 SORP).
1.5 Income from interest
This 15 included in the accounts when receipt is probable and the amount receivable can be measured
reliably.
1.6 Governance and support costs
The charity has incurred expenditure on 5UPPOrt costs. Support costs include central functions and have
been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating
property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
1.7 Basic financlal instruments
The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102
SORP. Subsequent measurement is a5 per paragraphs 11.17 to 11.19, FRS102 SORP.
io

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
NOTES TO THE ACCOUNTS
1.8 Tangible fixed assets for use by charlty
These are capitalised if they can be used for more than one year, and are valued at cost less subsequent
accumulated depreciation and accumulated impairment1055es.
Depreciation is charged so as to write of the cost of assets over the estimated useful life of the asset, as
follows:
Asset Class
Depreclatlon rate
Village hall
80 year straight line basis
Website
4 years Straight line basis
Other equipment 10 year straight line basis
1.9 Ownershlp, valuation and refurblshment expenditure relating to Newport Village Hall
Newport Parish Council holds the title deeds to Newport Village hall as custodian Trustee. The land and
buildin8s comprising Newport Village Hall were originally gifted to the charity in 1950 and are now included
at a January 2012 Valuation made by the Trustees, principally determined by the current reinstatement
value of the hall on the land on whlch Newport Village Hall occupie5. Expenditure incurred in the final
phases of the refurbishment have been absorbed into the current valuation.
With the refurbishment of the Village Hall complete, the Trustees consider it appropriate to continue to
make provisions for depreciation on the buildings element of the valuation on a straight-line basis at £5,000
per annum. This has been charged against the Millenium Fund, its income of which was the source of
fundin8 the refurbishment.
1.10 Debtors
Debtors (including trade debtors and loans receivable) are measured on initlal recognition at settlement
amount after any trade di5count5 Qr amount advanced by the charity. Subsequently, they are measured at
the cash or other consideration expected to be received.
1.11 Cash and cash equivalents
Cash and cash equivalents comprise of cash on hand and call deposits, and other short-term highly liquid
investments that are readily convertible to a known amount of cash and are subject to an insignificant risk
of change in value.
1.12 Liability recognltion
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation
committing the charity to pay out resources and the amount of the obligation can be measured with
reasonable certainty.
1.13 Creditors
The charity has creditors which are measured at settlement amount5 less any trade discounts.
11

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
NOTES TO THE ACCOUNTS
1.14 Fund accounting
Unrestricted funds can be used in accordance with the charitable objectlves at the discretion of theTrustees.
Restricted funds can only be used for particular purposes within the oblectives ofthe charity. Restrictlons arise
when specified bythe donor orwhen funds are raised for particular restricted purposes.
Donations and legacies
Unrestrlcted
funds
Restrlrted
funds
2025 Total
2024 Total
Donations and gifts
1,012
1,012
3,250
3,250
4,262
4,262
6,082
6,082
Charitable artlvltles
Unrestrlcted Unrestricted
funds
funds
2025 Total
2024 Total
Rental income
28,615
28,615
28,615
28,615
29,166
29,166
Other trading attivltles
Unrestrlcted Unrestrlcted
funds
funds
2025 Totsl
2024 Total
Car park rental Income
2,375
2,375
2,375
2,375
2,375
2,375
Income from investments
Unrestricted Unrestricted
funds
funds
2025 Total
2024 Total
Interest income
501
501
501
438
438
501
12

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
NOTES TO THE ACCOUNTS
Expenditure on charitable activitles
Unrestricted
funds
Restricted
fund5
2025 Total
2024 Totsl
Utilities
Office supplies and Services
Administration and cleaning fees
Premises expenditure
Hall insurance
Bookkeeping
Payroll services
6,154
1,211
8,502
5,818
1,345
228
6,154
1,211
11,752
5,818
1,345
228
265
26,773
9,341
967
3,250
17,836
3,026
1,034
2,455
270
265
23,523
3,250
34,929
Governance costs
Unrestrlcted
funds
Restrlcted
funds
2025 Total
2024 Total
Trustee indemnlty Insurance
Independent examiners fees
Office 5ervices- data protection fee
Training and subscriptions
600
120
35
96
120
35
35
66
96
251
251
701
Staff costs
2025
2024
Wages and salarles
1,565
1,565
2,400
2,400
The average number of employees during the year was 112024: 11.
No employee received employee benefits (excluding empSoyer pension costs) for the reporting
period of more than £60,000.
13

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
NOTES TO THE ACCOUNTS
Tangible fixed assets
Village Hall
valuation
Webslte
Other
Total
Equipment
Cost
As at l February 2023
As at 31 January 2024
400,000
400,000
4,250
4,250
7,643
7,643
411,893
411,893
Depreclatlon
As at l February 2023
Charge for the year
As at 31 January 2024
65,000
5,000
70,000
1.063
1,063
2,126
7,162
89
7,251
73,225
6,152
79,377
Net book value
As at l February 2023
335,￿0
3,187
481
338,668
As at 31 January 2024
330,000
2,124
392
332,516
10.
Debtors
2025
2024
Hall lettlngs
Prepayments and accrued Income
Other debtors
3,608
3,360
200
7,168
4,013
200
4,213
11.
Credltors: amounts falling due within one year
2025
2024
Trade creditors
Accruals and deferred income
Other creditors
2,251
3,804
568
1,730
2,298
6,055
Deferred income is in relation to amounts paid in advance by individuals in relation to rental of the
hall. The amount outstanding at the year end was £448 (2024: £2,740).
14

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
NOTES TO THE ACCOUNTS
12.
Movement in funds
Asatl
Incomlng
Outgoin8
Asat31
February 2024
resources
resources
January 2025
Unrestrlrted funds
Village hall fund
35,839
32,503
(24,926)
43,416
Restricted funds
Grant funds
Millennium fund
Building revaluation reserve
3,250
(3,2501
(5,0001
228,274
101,883
223,274
101,883
330,157
3,250
8,250
325,157
Total Funds
365,996
35,753
(33,1761
368,573
Vlllage Hall
The village Hall Fund represents accumulated unrestricted funds available for use at the discretion
of the Village Hall in furtherance of its general charitable activities.
Millennium Fund
The Millennium Fund is a Restricted Fund and can only be used for major repairs, renewals,
refurbishment or rebuilding of the village hall. It represents the accumulation of appeal monies,
grants and donations received during the period 2000 to 2018 to fund the cost of the
refurbishment of the hall. The vast majority of such refurbishment expenditure has been
capitalised and form5 the basis of the hall's reinstatement valuation. From 2011 onwards the
Millennium Fund will bear the annual provision for depreciating the building element of the hall's
valuation, currently set at £5,000 per annum.
Bulldlng Revaluation Reserve
The Building Revaluation Reserve is a restricted fund. The land and buildings comprising Newport
Village Hall were originally gifted to the charity in 1950 and the initial insurance valuation of the
Village Hall formed the basi5 of the revaluation reserve. A subsequent January 2004 valuation,
based on the value of the land on which Newport Village Hall occupies has now been amended bv
a January 2012 valuation made by the trustees, principally determined by a current reinstatement
value of the hals.
Grant Funds
In the year there was grant5 received specifcallyto be used for the purposes of sanding the floor
and lacquer.
15

NEWPORT VILLAGE HALL
FOR THE YEAR ENDED 31 JANUARY 2025
NOTES TO THE ACCOUNTS
13.
Related party transartions
There have been no related party transactions in the reporting period.
14.
Transactlons wlth trustees
Trustee remuneratlon
None of the trustee5 have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity.
Trustee expenses
During the year, the trustees made payments to third parties on behalf of the charity and were
reimbursed for these expenses. The expenses were in relation to the following:
2025
2024
AdmlnlstratSon and cleaning fees
Income
Office supplies and services
Premises expenditure
Training and subscriptions
860
4CK)
636
1,655
96
3,647
At the year end there were amounts owed to trustee's in relation to expenses paid of £1,130
(2024: nil). These were repaid in April 2025.
16