THE ROTARY CLUB OF HART TRUST FUND
Trustees’ Annual Report for the 12 months ended 31 August 2023
LEGAL AND ADMINISTRATIVE
The Rotary Club of Hart Trust Fund is constituted by Deed of Trust and is a registered charity, No.1011995. Its address is at West Lodge, Brackley Avenue, Hartley Wintney, RG27 8QX.
The charity trustees during the 12 months to 31 August 2023 were:
Mr Eric Shimmin (Chairman) Mr Russell Whatley Dr Christopher Hunter
The Trust's bankers are Lloyds Bank, and its Independent Examiner is Mr M J Willan FCA.
The object of the charity is to use funds raised by the Rotary Club of Hart for the relief of the poor and needy and such other charitable purposes as the Club may from time to time direct.
POLICIES
The Trust exists to raise funds to support good causes - local, national, and international.
The majority of funds are devoted to local good causes, and preference is given to projects that are likely to provide lasting benefit to the community and where the recipients can demonstrate commitment and competence in relation to their goals.
The Trust will also respond to appeals from national and international charities, particularly in relation to disaster relief. It also supports the Rotary Foundation, Rotary International's own charity.
No grant or donation will be made other than from funds already available to the Trust.
No commitment will be made which would bind the Trust to ongoing funding.
The Trust aims to maintain its reserves at a level approximately equal to six month's average expenditure on charitable donations and associated fundraising expenses, to ensure that funds are always available to make grants and donations as the need may arise. If reserves fall below this level, or are significantly above this level, the Trustees will take appropriate steps to redress the situation.
Monies not immediately required to cover expenses, grants and donations are held on interest bearing bank deposit at not more than three months' notice.
ACTIVITIES AND PUBLIC BENEFIT
Funds are raised by the Rotary Club of Hart through individual donations, fundraising events and Christmas collections, and are predominantly expended for local charitable purposes, including a Senior Citizens’ Christmas Party and the distribution of Christmas food parcels within the locality. National and international donations are also made to recognised charities according to the circumstances of the year.
All the work of the charity is performed on a purely voluntary basis by the members of Hart Rotary Club and their families and friends, and there are no paid employees.
In carrying out their activities, the Trustees have complied with their duty to have regard to the guidance on public benefit published by the Charity Commission.
During the current year we have expanded our Community Award Scheme to encourage local voluntary groups and individuals to apply for funds to facilitate projects for the benefit of the local community, and for the relief of personal hardship. National donations were all made to recognised charities. International donations focussed on the relief of poverty in developing countries through projects organised By recognised agencies including Rotary Foundation.
E H Shimmin 21 September 2023 On behalf of the board of trustees
2
ROTARY CLUB OF HART TRUST FUND
Statement of Financial Activities: 12 months
| Statement of Financial Activities: 12 months to 8/31/2022 Note General Fund £ Incoming Resources 13134 Donations 8 2147 Tax refunds on donations Fundraising activities:- 9 7065 Xmas collections 11423 Hartley Wintney Festival 18305 number 2 Festival Eathquake Collection 4095 Ukraine Collections 0 Rotary District grants 2 Deposit interest 0 Miscellaneous receipts 56171 Total receipts Expenditure Charitable Donations:- 28197 Local 10 1176 National 11 9600 International 12 38973 Sub Total Fundraising Costs:- Events:- 598 Xmas collections 5189 Hartley Wintney Festival 5989 Number 2 Festival Other events Sleigh project and other equipment 110 Sundry expenses 11886 Sub total 50859 Total expenditure 5312 Net incoming resources 34124 Total funds brought forward 39436 Total funds carried forward Gross Income as above: 56171 General Fund Total Expenditure as above: 50859 General Fund 5312 Net Income (Expenditure) for the year |
31st August 2023 8/31/2023 4586 8096 18944 1217 97 32940 37253 700 15465 53418 1123 8456 353 20 9952 63370 (30430) 39436 9006 32940 63370 (30430) |
|---|---|
Page 2
ROTARY CLUB OF HART TRU
Balance Sheet as at 31st A
| 2021/22 2021/23 £ Note £ FIXED ASSETS 3000 Original Oil Paint 3 3000 CURRENT ASSETS 0 Debtors & Prepayments 0 4409 Bank Current Acc 4 1439 35027 Bank Deposit Account 7527 no 2 current account 40 0 Accruals 0 0 Cash 0 42436 12006 CURRENT LIABILITIES: Payable within on 5 0 39436 Net Current Assets 9006 39436 Net Assets 9006 FUNDS Income Funds: 42436 General Fund 12006 42436 12006 E H Shimmin, Chairman DATE On behalf of the board of trustees |
2021/23 £ 3000 0 1439 7527 40 0 0 |
|
|---|---|---|
| 12006 | ||
| 0 9006 |
||
| 9006 | ||
| 12006 | ||
| 12006 |
Page 1
JST FUND ugust 2023
ROTARY CLUB OF HART TRUST FUND
Notes to the Accounts for the 12 Months to 31st
1 Accounting Policies
These Accounts have been prepared under the historical cost con and in accordance with applicable accounting standards and the
2
Analysis of Net Assets by Fund
| General | |
|---|---|
| Fund | |
| £ | |
| Fixed Assets | 3000 |
| Current Assets | 9006 |
| Current Liabilities | 0 |
| Fund balance/reserve | 12006 |
3 Fixed Assets
An original oil painting by Duncan Palmar entitled "Hartley Wintn purchased in 1999 for £3,000 and is now on permanent exhibitio Meeting Room in Hartley Wintney for the benefit of parishioners.
The Rotary Club of Hart also possesses a sleigh used in its Christ and other equipment used during the Hartley Wintney Festival an The replacement value of each of these for insurance purposes is
Sleigh : £3750 Other equipment : £2131
These items are regarded as consumable assets and funds are no annually for eventual replacement.
4
Approved Future Expenditure (Note only)
Current Assets include community awards that have been approv are awaiting payment pending receipt of the required evidence o
| Christmas Parcels Senior Citizens Party Over 55s Forum Vision 4 Youth Ian Lockhart Danny Brothers Hart Voluntary Action Girlguiding Whitewater |
750 1000 200 390 500 500 200 730 |
|---|---|
| 4,270 |
5
There are no current liabilities as at 31st August 2023
Page 3
August 2023
nvention Charities SORP.
ney 2000AD" was on in the Lady Kaye
mas collections nd similar events. s:
ormally set aside
ved but which of expenditure:
6 Employees' Remuneration
The Trust has no employees and no remuneration is incurred.
7 Trustees' Remuneration and Expenses
No remuneration directly or indirectly out of the funds of the Cha payable for the year to any trustee or to any person or persons k connected with them.
No reimbursement of expenses has been made or is due to be m the trustees in respect of the year in relation to their work as trus
| 8 Donations Received Hart Rotary Club members WishingWell EKF Fund Mann Various 9 Gross Fundraising Hartley Wintney Festival Christmas Collections Earthquake Collection |
£ 640 1616 1800 90 440 |
|---|---|
| 4586 | |
| 18944 8096 1217 |
|
| 28257 |
arity was paid or known to be
made to any of stees.
| 10 Local ChaChristmas Parcels for Needy DonationDogmersfeld Gates Youth Competition Seniors Xmas Party Hardship (16 cases) Fleet Phoenix Playing Field Gates Naomi house Anchor Care home Cranford School Age Concern Citizens Advice (Local Ofce) Step by step Hampshire Repair Shop Wishing Well British Legion (Local Branch) Greenfelds St Johns Deaf Project Victoria Hall Life 2009 Hart Voluntary Action Yateley Industries Other Refunds |
£ 1779 1000 231 1229 7995 750 4841 2738 100 298 400 5000 1800 230 1462 125 200 200 853 5000 79 200 500 80 163 |
|---|---|
| 37253 |
| 11NationalKids out International Donations Shelterbox Lend with care Magellan Explorers Ukraine Rotary Foundation Impact Foundation Crocuses End Polio Now Eyes for E Africa |
700 |
|---|---|
| 700 | |
| 4540 210 250 1190 4000 2500 175 2600 |
|
| 15465 |
Page 5
Independent Examiner's Report to the Trustees of the Rotary Club of Hart Trust Fund
I report on the accounts of the Trust for the 12 months ended 31 August 2023, which are set out on pages 1 to 5.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 43 of the 1993 Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 41 of the 1993 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met ; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
M J Willan FCA The Old Post Office High Street Hartley Wintney Hants RG27 8NZ