2022-03-31-accounts

Charity No:1011653

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

FINANCIAL STATEMENTS

YEAR ENDED 31ST MARCH 2022

TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

CONTENTS Trustees and Advisors Trustees' Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Additional Information for the Trustees Income & Expenditure Account	PAGE
	3 4-5 6 7 8-11 13-14

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

OFFICES, TRUSTEES AND ADVISERS

REGISTERED OFFICE: Wood House Wood Street Tunbridge Wells Kent TN1 2QS TRUSTEES: Adrian Danby – Chairman Martin Johnson - Treasurer Robert Cross David Bennet Philip Parkin BANKERS: CAF Bank Limited Kings Hill West Malling Kent ME19 4TA Barclays Bank plc 8 Calverley Road Tunbridge Wells Kent TN1 2TB

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

REPORT OF THE TRUSTEES

The Trustees present their Report and Accounts for the year ended 31st March 2022

The Constitution

The Charity operates under its Declaration of Trust which was adopted on 10th March 1992. The constitution has subsequently been amended on 29th September 1994 and 25th July 2000.

Objects and Principal Activities

Tunbridge Wells & District Volunteer Bureau is a charity whose objects are to encourage and undertake voluntary work in connection or associated with education, social services and similar charitable activities within the Tunbridge Wells area.

The charity operates a Community Car Service for the benefit of elderly and disadvantaged individuals in the Tunbridge Wells and surrounding areas. This service is provided with the help of volunteer drivers to assist staff in the running of this service. The charity meets its objectives by supplying these services.

Financial Information

The total income from all sources was 2022 - £101,252 (2021 - £125,959 ) Thw total expenditure incurred was 2022 - £83,387 ( 2021. - £76,004 )

Reserves Policy

The Trustees consider that, in order to safeguard and maintain the operation of the charity's activities, the charity's reserves should be at a level of £45,000. As at 31st March 2022, the charity had total unrestricted reserves of £114,442 (2021 - £106,920 )

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

REPORT OF THE TRUSTEES (cont'd)

Trustees

The current trustees are shown on page one of this report.

The charity's constitution requires at least four trustees but no more than eight, serving on it's board.

Upon the resignation of any of the current trustees, the remaining trustees will invite nominations for new trustees. These nominations would be voted on at the next Annual General Meeting of the Trustees and the appointment would be made at that meeting.

The trustees of the charity meet at least four times a year to discuss all aspects and functions of the charity. Decisions regarding the Charity are made by the trustees at these meetings.

Statement of Trustees' Responsibilities

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees are required to:

a)	select suitable accounting policies and then apply them consistently.
b)	observe the methods and principles in the applicable Charities SORP;
c)	make judgements and estimates that are reasonable and prudent
d)	state whether applicable accounting standards have been followed, subject to any
	material departures disclosed and explained in the financial statements;
e)	prepare the financial statements on the going concern basis unless it is inappropriate
	to assume that the charity will continue its business.

The trustees are responsible for the keeping of proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Declaration of Trust. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

By order of the Trustees:

Adrian Danby

Date:

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2022 Note Income and expenditure Incoming Resources Voluntary income 3 Incoming resources from 4 charitable activities Investment income Total Incoming Resources Resources Expended Charitable activities 5 Governance costs 6 Total Resources Expended Net incoming(outgoing) resources for the period Balances brought forward at 1 April 2021 Balances carried forward at 31 March 2022	Year ended 31st March 2022 Unrestricted Restricted Total Funds Funds Funds for period for period for period £ £ £ 18,856 15,000 33,856 67,396 0 67,396 0 0 86,252 15,000 101,252 78,387 5,000 83,387 0 0 0 78,387 5,000 83,387 7,865 10,000 17,865 106,920 0 106,920 114,785 10,000 124,785	Year ended 31st March 2021 Unrestricted Restricted Total Funds Funds Funds for period for period for period £ £ £ 77,859 23,884 101,743 24,184 0 24,184 32 0 32 102,075 23,884 125,959 52,120 23,884 76,004 0 0 0 52,120 23,884 76,004 49,955 0 49,955 56,965 0 56,965 106,920 0 106,920

The notes on pages 7 to 10 form part of these accounts

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

BALANCE SHEET AT 31ST MARCH 2022

Fixed Assets Current Assets Cash at Bank and in Hand Debtors Current Liabilities Amounts falling due within one year Net Current Assets Net Assets Funds Unrestricted Restricted	Note 7 8 9 12	£ £ 617 123,060 4,622 127,682 3,857 123,825 124,442 114,442 10,000 124,442 2022	£ £ 0 109,141 2,016 111,157 4,237 106,920 106,920 106,920 106,920 2021

Approved by the Trustees on and signed on their behalf

………………………………………..

Date:

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022

1 Basis of accounting

The accounts have been prepared under the historical cost convention.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with FRS102 and with the Charities Act 2011.

2 Accounting policies

Recognition of Incoming Resources

These are included in the Statement of Financial Activities when the charity becomes entitled to the resources.

Expenditure and Liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Cash Flow Statement

The Charity is exempt from including a cash flow statement as part of its financial statements due to its size.

Taxation

The company is a registered charity and under Section 505(1) of the Income and Corporation Taxes Act is exempt from taxation on its charitable activities.

Fixed Assets

Fixed assets are capitalised if they can be used for more than one year. They are vauled at cost and are depreciated on a straight line basis over the estimated useful lives as follows:

Furniture & Fittings 25% per annum Office Equipment 25% per annum

Fund Accounting

The Charity has various funds for which it is responsible: Unrestricted funds - these are charitable activities of the charity.

During the year there were 8 salaried employees (2021 - 5).

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022 (cont'd)

3 4 5 6	Voluntary Income Donations Grant Income TW Lotto Job Retention Scheme Incoming Resoures from Charitable Activities Community car service New registration fees Charitable Activities Community Car Service and Support Costs Driver's expenses Social inclusion expenses Travel and subsistence Telephone & Broadband Salaries and N.I. Costs Pension establishment costs Office Costs Printing, postage & stationery Computer costs Advertising Professional Fees Bank charges Governance costs Independent examiners fee	Year ended 31st March 2022 Unrestricted Restricted Total Funds Funds Funds for period for period for period £ £ £ 2,600 2,600 8000 15,000 23,000 767 767 7,489 7,489 18,856 15,000 33,856 62,521 62,521 4,875 4,875 67,396 0 67,396 £ £ 14,759 2,416 17,175 6940 6,940 0 1670 1,670 42,447 2,411 44,858 1,030 1,030 5951 5,951 1188 1,188 1,980 1,980 540 540 1,386 1,386 669 669 78,560 4,827 83,387 0 0 0 0 0	Year ended 31st March 2021 Total Funds for period £ 0 81,184 20,559 101,743 21,634 2,550 24,184 £ 7,308 1,567 0 1,358 40,709 929 10,377 1,547 9,380 355 1,214 1,260 76,004 0 0

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022 (cont'd)

7 8	Fixed Assets Cost At 1st April 2021 Additions Disposals At 31st March 2022 Depreciation At 1st April 2021 Charge for the year Deleted on disposals At 31st March 2022 Net book value at 31st March 2022 Net book value at 31st March 2021 Debtors Transport service contributions Prepayments	Office Equipment £ 6,321 823 0 7,144 6,321 206 0 6,527 617 0	Fixtures & Fittings £ 979 0 0 979 979 0 0 979 0 0 2022 £ 4,622 0 4,622	Total £ 7,300 823 0 8,123 7,300 206 0 7,506 617 0 2021 £ 2,016 0 2,016

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022 (cont'd)

9 10 11	Creditors: Amounts falling due within one year Driver's expenses Income tax Other Staff Costs Wages & Salaries The average number of employees analysed by function was: Management & administration Trustees remuneration	2022 £ 2,020 1,065 772 3,857 2022 £ 44,858 44,858 2022 4	2021 £ 846 1,120 2,271 4,237 2021 £ 41,638 41,638 2021 5

The trustees received no remuneration during the year (2021 - £nil) and were reimbursed for expenses of £ nil (2021 - £nil)

12 Restricted & Unrestricted Funds

Restricted Fund Unrestricted Funds Total	Balance Movement in Resources Transfers Balance 1st April 2021 Outgoing 31st March 2022 £ £ £ £ £ 0 15,000 5,000 10,000 106,920 7,522 114,442 106,920 22,522 5,000 0 124,442

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THE FOLLOWING PAGES ARE FOR THE INFORMATION

OF THE TRUSTEES ONLY

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

INCOME ACCOUNT FOR THE YEAR ENDED 31st MARCH 2022

Community Car Service Income Contributions Other Income Donations Grant Income Job Retention Scheme Tunbridge Wells Lotto Involve Investment Income New registration fees Total income	£ £ £ £ 43,969 21,634 2,600 0 23,000 81,184 7,489 20,559 767 18,552 0 32 4,875 2,550 57,283 104,325 101,252 125,959 2021 2022

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TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU

EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st MARCH 2022

Support Costs Salaries & National Insurance Pension establishment costs Travel and subsistence HR Outsourcing costs Social inclusion costs Rent Rates Light & Heat Insurance Printing postage & stationery Computer costs Telephone & fax Subscriptions Advertising Professional Fees Depreciation Sundry expenses Bank charges Bad debts Training Community car service costs Drivers expenses Volunteer travel expenses Total expenditure	£ £ 44,858 1,030 0 1,358 6,940 3,850 727 1,169 0 1,188 1,980 1,670 30 540 0 206 203 669 137 0 66,555 17,175 0 17,175 83,730 2022	£ £ 41,814 929 0 2,280 1,567 4,154 874 1,086 50 1,547 9,380 1,358 120 355 1,214 86 1,260 622 68,696 7,308 0 7,308 76,004 2021

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