**Charity No:1011653** ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **FINANCIAL STATEMENTS** **YEAR ENDED 31ST MARCH 2022** ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** |**CONTENTS**
Trustees and Advisors
Trustees' Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements
Additional Information for the Trustees
Income & Expenditure Account|**PAGE**| |---|---| ||3
4-5
6
7
8-11
13-14| Page 2 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **OFFICES, TRUSTEES AND ADVISERS** **REGISTERED OFFICE:** Wood House Wood Street Tunbridge Wells Kent TN1 2QS **TRUSTEES:** Adrian Danby – Chairman Martin Johnson - Treasurer Robert Cross David Bennet Philip Parkin **BANKERS:** CAF Bank Limited Kings Hill West Malling Kent ME19 4TA Barclays Bank plc 8 Calverley Road Tunbridge Wells Kent TN1 2TB Page 3 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **REPORT OF THE TRUSTEES** The Trustees present their Report and Accounts for the year ended 31st March 2022 ## **The Constitution** The Charity operates under its Declaration of Trust which was adopted on 10th March 1992. The constitution has subsequently been amended on 29th September 1994 and 25th July 2000. ## **Objects and Principal Activities** Tunbridge Wells & District Volunteer Bureau is a charity whose objects are to encourage and undertake voluntary work in connection or associated with education, social services and similar charitable activities within the Tunbridge Wells area. The charity operates a Community Car Service for the benefit of elderly and disadvantaged individuals in the Tunbridge Wells and surrounding areas. This service is provided with the help of volunteer drivers to assist staff in the running of this service. The charity meets its objectives by supplying these services. ## **Financial Information** The total income from all sources was 2022 - £101,252 (2021 - £125,959 ) Thw total expenditure incurred was 2022 - £83,387 ( 2021. - £76,004 ) ## **Reserves Policy** The Trustees consider that, in order to safeguard and maintain the operation of the charity's activities, the charity's reserves should be at a level of £45,000. As at 31st March 2022, the charity had total unrestricted reserves of £114,442 (2021 - £106,920 ) Page 4 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **REPORT OF THE TRUSTEES (cont'd)** ## **Trustees** The current trustees are shown on page one of this report. The charity's constitution requires at least four trustees but no more than eight, serving on it's board. Upon the resignation of any of the current trustees, the remaining trustees will invite nominations for new trustees. These nominations would be voted on at the next Annual General Meeting of the Trustees and the appointment would be made at that meeting. The trustees of the charity meet at least four times a year to discuss all aspects and functions of the charity. Decisions regarding the Charity are made by the trustees at these meetings. ## **Statement of Trustees' Responsibilities** Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees are required to: |a)|select suitable accounting policies and then apply them consistently.| |---|---| |b)|observe the methods and principles in the applicable Charities SORP;| |c)|make judgements and estimates that are reasonable and prudent| |d)|state whether applicable accounting standards have been followed, subject to any| ||material departures disclosed and explained in the financial statements;| |e)|prepare the financial statements on the going concern basis unless it is inappropriate| ||to assume that the charity will continue its business.| The trustees are responsible for the keeping of proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Declaration of Trust. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. By order of the Trustees: ## **Adrian Danby** Date: Page 5 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** |**STATEMENT OF FINANCIAL ACTIVITIES FOR THE**
**YEAR ENDED 31ST MARCH 2022**
**Note**
**Income and expenditure**
**Incoming Resources**
Voluntary income
**3**
Incoming resources from
**4**
charitable activities
Investment income
Total Incoming Resources
**Resources Expended**
Charitable activities
**5**
Governance costs
**6**
Total Resources Expended
**Net incoming(outgoing) resources for the period**
**Balances brought forward at 1 April 2021**
**Balances carried forward at 31 March 2022**|**Year ended 31st March 2022**
**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**for period**
**for period for period**
**£**
**£**
**£**
18,856
15,000
33,856
67,396
0
67,396
0
0
86,252
15,000
101,252
78,387
5,000
83,387
0
0
0
78,387
5,000
83,387
7,865
10,000
17,865
106,920
0
106,920
114,785
10,000
124,785|**Year ended 31st March 2021**
**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**for period**
**for period**
**for period**
**£**
**£**
**£**
77,859
23,884
101,743
24,184
0
24,184
32
0
32
102,075
23,884
125,959
52,120
23,884
76,004
0
0
0
52,120
23,884
76,004
49,955
0
49,955
56,965
0
56,965
106,920
0
106,920| |---|---|---| **The notes on pages 7 to 10 form part of these accounts** Page 6 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **BALANCE SHEET AT 31ST MARCH 2022** |**Fixed Assets**
**Current Assets**
Cash at Bank and in Hand
Debtors
**Current Liabilities**
Amounts falling due within one year
**Net Current Assets**
**Net Assets**
**Funds**
Unrestricted
Restricted|**Note**
7
**8**
**9**
**12**|**£**
**£**
617
123,060
4,622
127,682
3,857
123,825
124,442
114,442
10,000
124,442
**2022**|**£**
**£**
0
109,141
2,016
111,157
4,237
106,920
106,920
106,920
106,920
**2021**| |---|---|---|---| Approved by the Trustees on and signed on their behalf ……………………………………….. Date: Page 7 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MARCH 2022** ## **1 Basis of accounting** The accounts have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with FRS102 and with the Charities Act 2011. ## **2 Accounting policies** ## **Recognition of Incoming Resources** These are included in the Statement of Financial Activities when the charity becomes entitled to the resources. ## **Expenditure and Liabilities** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. ## **Cash Flow Statement** The Charity is exempt from including a cash flow statement as part of its financial statements due to its size. ## **Taxation** The company is a registered charity and under Section 505(1) of the Income and Corporation Taxes Act is exempt from taxation on its charitable activities. ## **Fixed Assets** Fixed assets are capitalised if they can be used for more than one year. They are vauled at cost and are depreciated on a straight line basis over the estimated useful lives as follows: Furniture & Fittings 25% per annum Office Equipment 25% per annum ## **Fund Accounting** The Charity has various funds for which it is responsible: Unrestricted funds - these are charitable activities of the charity. During the year there were 8 salaried employees (2021 - 5). Page 8 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MARCH 2022 (cont'd)** |**3**
**4**
**5**
**6**|**Voluntary Income**
Donations
Grant Income
TW Lotto
Job Retention Scheme
**Incoming Resoures**
**from Charitable Activities**
Community car service
New registration fees
**Charitable Activities**
**Community Car Service and Support Costs**
Driver's expenses
Social inclusion expenses
Travel and subsistence
Telephone & Broadband
Salaries and N.I. Costs
Pension establishment costs
Office Costs
Printing, postage & stationery
Computer costs
Advertising
Professional Fees
Bank charges
**Governance costs**
Independent examiners fee|**Year ended 31st March 2022**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**for period**
**for period**
**for period**
**£**
**£**
**£**
2,600
2,600
8000
15,000
23,000
767
767
7,489
7,489
18,856
15,000
33,856
62,521
62,521
4,875
4,875
67,396
0
67,396
**£**
**£**
14,759
2,416
17,175
6940
6,940
0
1670
1,670
42,447
2,411
44,858
1,030
1,030
5951
5,951
1188
1,188
1,980
1,980
540
540
1,386
1,386
669
669
78,560
4,827
83,387
0
0
0
0
0|**Year ended**
**31st March**
**2021**
**Total**
**Funds**
**for period**
**£**
0
81,184
20,559
101,743
21,634
2,550
24,184
**£**
7,308
1,567
0
1,358
40,709
929
10,377
1,547
9,380
355
1,214
1,260
76,004
0
0| |---|---|---|---| Page 9 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MARCH 2022 (cont'd)** |**7**
**8**|**Fixed Assets**
**Cost**
At 1st April 2021
Additions
Disposals
At 31st March 2022
**Depreciation**
At 1st April 2021
Charge for the year
Deleted on disposals
At 31st March 2022
Net book value at 31st March 2022
Net book value at 31st March 2021
**Debtors**
Transport service contributions
Prepayments|Office
Equipment
£
6,321
823
0
7,144
6,321
206
0
6,527
617
0|Fixtures
& Fittings
£
979
0
0
979
979
0
0
979
0
0
**2022**
**£**
4,622
0
4,622|Total
£
7,300
823
0
8,123
7,300
206
0
7,506
617
0
**2021**
**£**
2,016
0
2,016| |---|---|---|---|---| Page 10 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31ST MARCH 2022 (cont'd)** |**9**
**10**
**11**|**Creditors: Amounts falling due within one year**
Driver's expenses
Income tax
Other
**Staff Costs**
Wages & Salaries
The average number of employees analysed by function was:
Management & administration
**Trustees remuneration**|**2022**
**£**
2,020
1,065
772
3,857
**2022**
**£**
44,858
44,858
**2022**
4|**2021**
**£**
846
1,120
2,271
4,237
**2021**
**£**
41,638
41,638
**2021**
5| |---|---|---|---| The trustees received no remuneration during the year (2021 - £nil) and were reimbursed for expenses of £ nil (2021 - £nil) **12 Restricted & Unrestricted Funds** |Restricted Fund
Unrestricted Funds
Total|**Balance**
**Movement in Resources Transfers Balance**
**1st April 2021**
**Outgoing**
**31st March 2022**
**£**
**£**
**£**
**£**
**£**
0
15,000
5,000
10,000
106,920
7,522
114,442
106,920
22,522
5,000
0
124,442| |---|---| Page 11 ## **THE FOLLOWING PAGES ARE FOR THE INFORMATION** ## **OF THE TRUSTEES ONLY** Page 12 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **INCOME ACCOUNT FOR THE YEAR ENDED 31st MARCH 2022** |**Community Car Service Income**
Contributions
**Other Income**
Donations
Grant Income
Job Retention Scheme
Tunbridge Wells Lotto
Involve
Investment Income
New registration fees
**Total income**|**£**
**£**
**£**
**£**
43,969
21,634
2,600
0
23,000
81,184
7,489
20,559
767
18,552
0
32
4,875
2,550
57,283
104,325
101,252
125,959
**2021**
**2022**| |---|---| Page 13 ## **TUNBRIDGE WELLS & DISTRICT VOLUNTEER BUREAU** ## **EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st MARCH 2022** |**Support Costs**
Salaries & National Insurance
Pension establishment costs
Travel and subsistence
HR Outsourcing costs
Social inclusion costs
Rent
Rates
Light & Heat
Insurance
Printing postage & stationery
Computer costs
Telephone & fax
Subscriptions
Advertising
Professional Fees
Depreciation
Sundry expenses
Bank charges
Bad debts
Training
**Community car service costs**
Drivers expenses
Volunteer travel expenses
**Total expenditure**|**£**
**£**
44,858
1,030
0
1,358
6,940
3,850
727
1,169
0
1,188
1,980
1,670
30
540
0
206
203
669
137
0
66,555
17,175
0
17,175
83,730
**2022**|**£**
**£**
41,814
929
0
2,280
1,567
4,154
874
1,086
50
1,547
9,380
1,358
120
355
1,214
86
1,260
622
68,696
7,308
0
7,308
76,004
**2021**| |---|---|---| Page 14