ALLENDALE VILLAGE HALL & RECREATION GROUND TREASURER’S REPORT FOR AGM 17APRIL 2024
NOTES ON ACCOUNTS YEAR ENDING 31 JANUARY 2024
This is the first year that the Warm Hub has fully featured in our accounts. Although the Warm Hub operates independently, it comes under the umbrella of the Village Hall and it doesn’t have a separate bank account. Due to several successful grant applications and generous donations the Warm Hub is showing a healthy cash balance of £7,920.
Discounting the Warm Hub, our overall cash balance is £38,015 . The Village Hall made a surplus of £7198 compared to a loss of £6473 the previous year despite not having the benefit of the ANOB rent (£2,000) – although the previous year did include a costs of £10416 for drainage works in the Recreation Ground, £6744 for canopy blinds and £1352 for new curtain tracking rail
Receipts
User Groups – the fall in income is largely due to the cessation of Boot Club and a late payment from the Scouts for the Spring Term 2024. This payment will show in the current year’s accounts.
[st] January 2024 to reflect our increase in costs.
Hall Hire - the fall in income is due to fewer functions eg y/e 31/1/23 = 5 Weddings y/e 31/3/24 = 1 wedding
Bar Takings – the fall in bar takings is again due to fewer functions
Catering Income – despite fewer functions, the increase in catering income reflects the fact that we provided more catering for those functions we did have.
Interest – the increase in interest received is due to the general increase in interest rates and the opening of an easy access high interest account
Donations – the increase in donations is largely due to contributions from the Warm Hub for heating, electric and use of the kitchen and hall
Grants – the bulk of the grants is from CAN for the new doors, windows & bi-folds
Youth Club – the increase in income reflects an increase from 1 night per week to 2nights.
Expenditure
Electricity – the figure does not include November & December usage. For comparison the total cost is actually £2812 – an increase of 24% on the previous year
Servicing & Testing – the previous year included £627 to Eletratest for an electrical inspection. Also some of the servicing costs for y/e 31/1/23 have been absorbed into Maintenance & Repairs
Maintenance & Repairs – This figure includes repairs to the boiler, the dishwasher, the glass washer and the toilets
Bar Expenses – y/e 31/1/23 Gross Profit = 48% y/e 31/1/22 Gross Profit = 49%
Catering Expenses - y/e 31/1/23 GP = 73% y/e 31/1/22 GP = 32%
This increase in gross profit reflects more realistic pricing
LOOKING AHEAD
During the year we had to negotiate a new electricity contract. Overall we can anticipate an approximate increase of 35% on our previous billing.
A new caretaker has been appointed with increased hours as he has been assigned additional duties. The additional cost will be approximately £2500 pa but it’s anticipated that some of this additional cost will be recouped by a reduction in our maintenance and repairs expenditure.
Whilst we have secured grants to improve the hall insulation and wi-fi connectivity and also for the refurbishment of the Youth Club, ongoing maintenance of the Hall and Recreation Area is of constant concern.
On a positive note – our bookings for Hall hire and for catering so far this year are showing a significant uplift and
are very encouraging
Chris Bonsall Treasurer April 2024
Receipts and Payments Account For Year Ending 31st January 2024
| RECEIPTS Y/E Jan 2024 Y/E Jan 2023 EXPENDITURE User Groups hall hire 3707.00 4799.00 Water Hall Hire 4281.00 7546.85 Electricity AVH User Group Donations 1981.20 1193.80 Heating Oil & Gas Fawside rent 2604.00 2604.00 Employment Costs AONB office rent 0 2000.00 Cleaning materials Bar takings 10673.37 18206.30 Servicing & Testing Catering Income 4058.21 1833.61 Maintenance & Repairs Interest 743.55 21.04 Internet Highlights Theatre 959.00 1271.43 Bar Expenses Sundry income 31.89 15.00 Catering Expenses Donations 1751.00 487.00 Advertising Grants - AVH 12519.00 3500.00 Insurance Youth Club Income 1785.00 835.00 Donations Warm Hub 10581.00 1958.00 Highlights Theatre Events 401.00 Accountant Licences TOTAL RECEIPTS 56076.22 46271.03 Sundry Expenses Capital Expend/Equipment Excess of Receipts over payments £13,161.21 -£4,515.03 Warm Hub Excluding Warm Hub £7,198.31 -£6,473.03 Events CAN Expenditure Cash Balance Lloyds Accounts £21,256.21 £32,775.45 COIF Deposit Fund £24,680.45 TOTAL PAYMENTS |
Y/E Jan 2024 894.00 2152.71 2919.23 4174.00 642.11 164.40 2294.33 402.22 5570.64 1093.77 15.00 2461.02 210.00 852.80 192.00 961.58 759.69 584.41 4618.10 434.00 11519.00 42915.01 |
Y/E Jan 2023 310.00 2273.54 3563.71 4027.60 512.04 1274.48 13598.72 341.12 9358.44 1240.34 0.00 2333.49 100.00 1033.40 291.20 922.20 583.02 9022.76 0.00 50786.06 |
|---|---|---|
TOTAL £45,936.66 £32,775.45
Less Warm Hub £7,920.90 1958.00 Net Cash Balance £38,015.76 £30,817.45
Allendale Village Hall & Recreation Ground
Accountants' report on the unaudited accounts to Allendale Village Hall & Recreation Ground
In accordance with your instructions we have independantly examined, without carrying out an audit, the attached Receipts and Payments Account for year ending 31st January 2024 based upon the books and records and information and explanations supplied to us.
In connection with our examination no matters have come to our attention:
- Which give reasonable cause to believe that in any material respect the requirements:
a) To keep reasonable accounting records have not been met
b) To prepare annual accounts which accord with the accounting records have not been met
- To which attention should be drawn to enable a proper understanding of the accounts.
Paul Glaholm FCPA Paul Glaholm & Co. Limited Certified Public Accountants
Azure Business Centre High Street Newburn Newcastle upon Tyne NE15 8LN
20 March 2024