## **ALLENDALE VILLAGE HALL & RECREATION GROUND TREASURER’S REPORT FOR AGM 17APRIL 2024**
## **NOTES ON ACCOUNTS YEAR ENDING 31 JANUARY 2024**
This is the first year that the **Warm Hub** has fully featured in our accounts. Although the Warm Hub operates independently, it comes under the umbrella of the Village Hall and it doesn’t have a separate bank account. Due to several successful grant applications and generous donations the Warm Hub is showing a healthy cash balance of £7,920.
Discounting the Warm Hub, our overall cash balance is **£38,015** . The Village Hall made a **surplus of £7198** compared to a **loss of £6473** the previous year despite not having the benefit of the ANOB rent (£2,000) – although the previous year did include a costs of £10416 for drainage works in the Recreation Ground, £6744 for canopy blinds and £1352 for new curtain tracking rail
## **Receipts**
User Groups – the fall in income is largely due to the cessation of Boot Club and a late payment from the Scouts for the Spring Term 2024. This payment will show in the current year’s accounts.
> [st] January 2024 to reflect our increase in costs.
Hall Hire - the fall in income is due to fewer functions eg y/e 31/1/23 = 5 Weddings y/e 31/3/24 = 1 wedding
Bar Takings – the fall in bar takings is again due to fewer functions
Catering Income – despite fewer functions, the increase in catering income reflects the fact that we provided more catering for those functions we did have.
Interest – the increase in interest received is due to the general increase in interest rates and the opening of an easy access high interest account
Donations – the increase in donations is largely due to contributions from the Warm Hub for heating, electric and use of the kitchen and hall
Grants – the bulk of the grants is from CAN for the new doors, windows & bi-folds
Youth Club – the increase in income reflects an increase from 1 night per week to 2nights.
## **Expenditure**
Electricity – the figure does not include November & December usage. For comparison the total cost is actually £2812 – an increase of 24% on the previous year
Servicing & Testing – the previous year included £627 to Eletratest for an electrical inspection. Also some of the servicing costs for y/e 31/1/23 have been absorbed into Maintenance & Repairs
Maintenance & Repairs – This figure includes repairs to the boiler, the dishwasher, the glass washer and the toilets
Bar Expenses – y/e 31/1/23 Gross Profit = 48% y/e 31/1/22 Gross Profit = 49%
Catering Expenses - y/e 31/1/23 GP = 73% y/e 31/1/22 GP = 32%
This increase in gross profit reflects more realistic pricing
## **LOOKING AHEAD**
During the year we had to negotiate a new electricity contract. Overall we can anticipate an approximate increase of 35% on our previous billing.
A new caretaker has been appointed with increased hours as he has been assigned additional duties. The additional cost will be approximately £2500 pa but it’s anticipated that some of this additional cost will be recouped by a reduction in our maintenance and repairs expenditure.
Whilst we have secured grants to improve the hall insulation and wi-fi connectivity and also for the refurbishment of the Youth Club, ongoing maintenance of the Hall and Recreation Area is of constant concern.
On a positive note – our bookings for Hall hire and for catering so far this year are showing a significant uplift and
are very encouraging
Chris Bonsall Treasurer April 2024
## **Receipts and Payments Account For Year Ending 31st January 2024**
|**RECEIPTS**
**Y/E Jan**
**2024**
**Y/E Jan**
**2023**
**EXPENDITURE**
User Groups hall hire
3707.00
4799.00
Water
Hall Hire
4281.00
7546.85
Electricity
AVH User Group Donations
1981.20
1193.80
Heating Oil & Gas
Fawside rent
2604.00
2604.00
Employment Costs
AONB office rent
0
2000.00
Cleaning materials
Bar takings
10673.37
18206.30
Servicing & Testing
Catering Income
4058.21
1833.61
Maintenance & Repairs
Interest
743.55
21.04
Internet
Highlights Theatre
959.00
1271.43
Bar Expenses
Sundry income
31.89
15.00
Catering Expenses
Donations
1751.00
487.00
Advertising
Grants - AVH
12519.00
3500.00
Insurance
Youth Club Income
1785.00
835.00
Donations
Warm Hub
10581.00
1958.00
Highlights Theatre
Events
401.00
Accountant
Licences
**TOTAL RECEIPTS**
**56076.22**
**46271.03**
Sundry Expenses
Capital Expend/Equipment
**Excess of Receipts over payments** £13,161.21 -£4,515.03
Warm Hub
**Excluding Warm Hub**
**£7,198.31 -£6,473.03**
Events
CAN Expenditure
**Cash Balance Lloyds Accounts** £21,256.21 £32,775.45
**COIF Deposit Fund** £24,680.45
**TOTAL PAYMENTS**|**Y/E Jan**
**2024**
894.00
2152.71
2919.23
4174.00
642.11
164.40
2294.33
402.22
5570.64
1093.77
15.00
2461.02
210.00
852.80
192.00
961.58
759.69
584.41
4618.10
434.00
11519.00
**42915.01**|**Y/E Jan**
**2023**
310.00
2273.54
3563.71
4027.60
512.04
1274.48
13598.72
341.12
9358.44
1240.34
0.00
2333.49
100.00
1033.40
291.20
922.20
583.02
9022.76
0.00
**50786.06**|
|---|---|---|
**TOTAL £45,936.66 £32,775.45**
**Less Warm Hub £7,920.90 1958.00 Net Cash Balance £38,015.76 £30,817.45**
## **Allendale Village Hall & Recreation Ground**
## **Accountants' report on the unaudited accounts to Allendale Village Hall & Recreation Ground**
In accordance with your instructions we have independantly examined, without carrying out an audit, the attached Receipts and Payments Account for year ending 31st January 2024 based upon the books and records and information and explanations supplied to us.
In connection with our examination no matters have come to our attention:
1. Which give reasonable cause to believe that in any material respect the requirements:
a) To keep reasonable accounting records have not been met
b) To prepare annual accounts which accord with the accounting records have not been met
2. To which attention should be drawn to enable a proper understanding of the accounts.
Paul Glaholm FCPA Paul Glaholm & Co. Limited Certified Public Accountants
Azure Business Centre High Street Newburn Newcastle upon Tyne NE15 8LN
20 March 2024