DURHAM COUNTY FEDERATION OF WOMEN'S INSTITUTES theWI INSPIRING WOMEN ANNUAL REPORT CW Re Nth 101C¢19 VATre9. No177263542 R&>dth1 h &W8k8- CryyNo 2675573 R•glered cffth-V Howe, 8•rnW Rol, SFffjMor. OL16 8E8
Re ort of the Federation Chairman - Freda Laverick A year ago, I was honoured to become County Chaimian and as nomial with the election of a new board there were some big changes to the Board of Trustees, with several of our long standing embers stepping down as Trustees. Fortunately. we were able to recruit new people and they have added 8 new dimension to our group. Sadly Lyn Swift, fonner County Chaimian and a lady much appreciated by many people passed away in August and she is greatly missed. It has, therefore, been a year of chang88, Ann and June our well kn(yAin and appreciated staff memters. annoUnd their retiremènt and left us in the summer. HoWVer, June postponed her retirement until Octoter to help us out. She is Continuing to help out in the office but now as a volunteer. A hard act to follow, having begun the proGess of recruiting a new Federation Secretary, Barbara Cora started work for us but health issues caused her to step down. We now have Mari, who I think everyone is now getting to know, and we are grateful for the skills she has t(ought to the roll. On a lighter not8, we hav8 had sc#ne chances to experience fun, friendship and food for which we are renowned. The garden party, the gardening ffee moming and the Carol Service at Barnard Castle to nam8 just a few. As well as all the events held at Spennymoor with opportunities to leam new skills or brush up on old ones. Dabble Days continue to be popular and me are being planned for the coming year. I've had some terrific times over the last year and been welcomed wherever I have gone, thank you so rnuch for that, it has been my privilege to be your County Chairman. Freda
The Durham County Fed•ratlon of Wom•n's Instftut8s Report of the TNslee8 For Th• Y¢ar Ended 30 September 2023 The trustees who are also directors of the charity for the purposes of Ihe Companies Act 2006. present their report with the financial ststements of the charity for the year ended 30 September 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: statement of Recommended Practice applicable to charities preparing their accounts in accordance with th8 Financial Reporting Standard applicable in the UK and R8public of Ireland {FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTVITIES Objectives and aims The main purposes of the Women's Institute organisation are to enable women who are interested in issues associated with rural lrfe. including arts, crafts and sciences. to improve and develop conditions in rural life. to advance their education in citizenship. in public questions both national and intemational. in music. drama and other cultural subjects and in all branches of agriculture, handicrafts, home economics. health and social welfare. It seeks to give women the opportunity of w01ng through the Women's Institute organisation, and of putting into praclice those ideals for which it stands. In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission's guidance on public benefit. including the guidan on public benefit and fee charging. Slgnlflcant actlvltles During the period a significant number of activities have taken place, both at Wl House and venues around the County. There were workshops, quizzes, garden parties, coffee mornings, walks, flower arranging and our regular monthly classes of crochet. knitting and sewing. Trustees are mindful of the upkeep of Wl House and with this in mind are planning more activltles In-house so as not to spend on high rental costs of other venues. ACHIEVEMENT AND PERFORMANCE Charitable Activles The support for events held during the period was good, with numbers up and even oversubscribed, however we understand that sotne of our members are still reluctant to take part in activities in large numbers so have concentrated on planning smaller workshops with this in mlnd. Our 300 club continues to be very popular as does our"Chaimians Lunch at Ramside Hall. Trustees and the Membership Support Committee are always actively looking for areas where new Wl's could be established. FINANCIAL REVIEW Prlncipal funding sources The principal funding sources are membership fees plus surplus on events organised throughout the year, we were also fortunate enough to receive grant funding via our local AAP. which amounted to £500. This helped us to deliver a programme of events in the ar68 to help rdise our profile and help the wider community. During this period both members of staff gave notice to retire in June 2023, Trustees set up a working party to discuss new working arrangements and cost saving activities. Page
Tho Durham County F•dgration of Wom•n'$ In$tituts• Report of the Trustees For The Year Ended 30 Se tember 2023 FINANCIAL REVIEW Investment policy and objectives Reserve funds are invested in Income Bonds with the National Savings and Santander, both of which the board feel is of little or low risk with a competitive rate of interest. Most of the Federation money is invested in Wl House which is used for the benefrt of the members who are encouraged to attend events and workshops held there. Reserves policy The Federation aims to malntaln free reserves equivalent to 6 months staff costs and overheads. FUTURE PLANS The Board continues to look to future events lo raise funds to support the work of the Federation. Current Trustees and committees are already working hard behind the scenes planning evenlslworkshops and outings for member5, both new and existing, to take part in. Support will also continue to all Wls to help increase membership and gain a better understanding from individual Wls who may need help with IT issues. in the ever-growing worfd of all things digital. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng document The charity is controlled by ils goveming document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. ReGrultment and appointment of new trustees An election is held every three years for Trustees with the next being held in Spring 2026. Members are invited to nominate any mernber who they think would be suitable for the posrtion, a secret ballot is then held when every Wl has the right to vote for up to 12 members. The elected members nominate members to be COpted and up to 3 each year are invited to join the board. this enables them to gain experience of the role before deciding if they wish to stand for election at a future date. Organisalional structuro The Durham County Federation of Women's Institutes is govemed by a Board of Trustees which consists of a maxSmum of 12 members. Including elected members and up to 4 co-opted members. The Board of Trustees elects its chainan. two Vice Chairmen and Treasurer. The Board makes decisions relating to the running of the Charity and the upkeep of Wl House. The day to day operation of the Federation is carried out by the Federation Secretary who puts into action the wishes of the Board and refers items back where necessary. Induction and training of new trustees There is a Handbook which is given to all Trustees on appointment. All Trustees must complete an online training programme offered by the National Federation of Women's Institutes. Prior lo the first meeting attended by riew Trustees the current Chairman outlines the procedures for meetings and covers items such as confidentiality. Ider network The Durham County Federation is affiliated to the Nalional Federation of Women's Institutes. the headquarters of which is in London. Page 2
Tho Durham County Federatlon of Womon's Institutes Report of the Trustees For The Year Ended 30 Se toMr 2023 STRUCTURE, GOVERNANCE AND MANAGEMENT Related parties Within Durham County Ihere are individual Women's Institutes who are affiliated to the County Federation who supports and encourages them in their activities. Risk Management The major risks identified by the Trustees have been reviewed and systems established to mitigate those risks. All activities arranged are evaluated from a financial viewpoint as well as ensuring that they are within the objects of the Charity. REFERENCE AND ADMINISTRATfvE DETAILS Registered company number 02675573 (England and Wales) Reglstered Charity number 1010819 Reglstered office W l House, Barnfield Road Spennymoor Durham DL16 6EB Trustees Mrs Freda Laverick Mrs Angela Dearlove Mrs Joyce Jackson Mrs Lesley Jerred Mrs Elaine Johnson Mrs Yvonne MacDonald Mrs Susan Openshaw Mrs Andrea Patchett Mrs Dorothy Proud Mrs Susan Sandham Mrs Denise Smith Company Secretary Mrs Ann Williams-maughan IndépendÈnt Examiner G. D. O'Hehir & Co Ltd Chartèréd Certified Accountants Suite 2. SM Business Centre Bamfield Road Spennymoor County Durham DL16 6EL Page 3
The Durharn County Federation of Women's Inst•tut88 Report of Ihe Trustees For The Year Ended 30 Se ember 2023 This report has been prepared in accordance wilh the special provislons of Part 15 of the Companies Acl 2006 lating to small companies. Approved by order of the board of trnstees on - - and signed on its behalf by.. Marie-Louise King - Secretary Pag¢ 4
The Durham County Federation of Women's Institutss Independ•nt Examiner's Report to the Trustees For The Y•ar End•d 30 S•pt•mb•r 2023 Independent exarninerfs report to the trustees of The Durham County Federatlon Of Women's Institutes {Yhe Company'} I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2023. Responslbllltles and basls of report As the charity's trustees of the Company {and also its director5 for the purposes of company law) you are responsible for the preparalion of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 A¢t'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have followed Ihe Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. Independent examinerfs statement I have completed my examination. I c£)nfim that no matters have come to my attention in connection with the examination giving me cause to believe.. 1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act: or 2. the accounts do not accord with those records., or 3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practi(* for accounting and rèporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Paul W. O'H8hir FCCA G. D. O'Hehlr & Co Ltd Chartered Certified Accountants Suite 2, SM Business Centre Barnfield Road Spennymoor County Durham DL16 6EL Page 5
The Dutham County Fedgratlon of Womgn's In8bluto$ Income and Expendilure Account For The Year Endod 30 September 2023 2023 2022 Not•s TURNOVER Cost of sales 84,648 141,723) 92,851 146,727) GROSS SURPLUS 42,925 148,060) 46,124 149.309) AdminislratNe 8xpen8es OPERATING DEFicrr Oth8r int&r8st r8cÉiv3bla and 5imi18r income (5.135) 763 (3,185) 117 DEFICIT FOR ThE FINANCIAL YEAR {4,372) {3,068) The noles on pages 9 to 11 fomi part of these financial ststements. Page 6
Th• Dutham County Fedèration of Wom•n'$ Instltut¢$ D•tai1od Income and EXpendIre Account For The Yoar Endod 30 Septemb•r 2023 2023 2022 TURNOVER County Fees National Fees Events Income Grants and subsidies rocoived 19,131 26,399 38.618 500 17,443 22,802 44,939 7,667 84,648 92,851 COST OF SALES Openlng stock- materials NFWI Fees Events Expenditure Cbsing sloth- materiaL8 2,364 24.216 16.966 11.8231 21,798 27,293 (2.364) (41,723) 42,925 {46.7271 46,124 GROSS SURPLUS Admlnlstratlve Expen8eS Wages and Salaries Employers pensnS - defined contributions Scheme Travel expenses Rates Llghl and heat Water rates Cleanlng Computer and IT ¢on$umables Repalrs, renewal8 and maintenance Insurance Prfnling, postage and $18tionery Telecommunications Attountsncy faes Legal fees Bank charges Depreciation of frxtures and fittings Depreciation of computer equlpment Depreciation of freehold land and propety Sundry expenses 21,868 178 2,700 213 1,780 252 311 790 1.244 2,010 3,350 877 1,186 176 47 1.298 1,619 7,740 421 24.191 225 1,498 126 1.594 111 327 931 2.628 1,995 3.151 3.712 1,442 1,334 4,855 295 (48,0601 149,3091 OPERATING DEFicrr (&135) {3,185) ..CONTINUED Pagc 12
The Durham County Federatlon of Women's Institutes Notes to Ihe Financial Statements (continued) For The Year Ended 30 September 2023 7. D•btors 2023 2022 Dué within one year Prepayments and accru8d income 707 1,076 707 1,076 8. Crèdltors: Amounts Falllng Du• Wlthln On• Y•ar 2023 2022 Trade creditors other taxes and social security Accruals and deferred Income 196 12.820 269 14,216 13.Q16 14,485 9. Company Ilmlt•d by guarant•• The Company Is Ilmited by guarantee and has no share Gapilal. Every member of the MpanY undertak85 to contribule to tho assets oftho company, in the ovent of a winding up, such an amount as may be required not exceeding £1. Page 11
Tho Durham County Fodoration of Women's Institutes Natss to the Flnanclal Stalomqnts Icontinuedl Ftsr Th• Y•ar Endèd 30 September 2023 Tangible Assets Land & Property Fr••hold Leasehold Fixtures & Computer Fitting8 Equipment Total Cost As at 1 October 2022 131,717 111,057 45,742 12.590 301,106 As at 30 Septembor 2023 131,717 111,057 45,742 12,590 301,106 Depreclation As at 1 O¢lober 2022 Provided durfng the perlod As al 30 September 2023 20.416 4.740 38,717 3,000 41.717 32,764 8,519 1,619 100,416 10,657 25,156 34.062 10.138 111.073 Net B(iok Valuo As al 30 Seplember 2023 As al 1 October 2022 106.561 69,340 11,680 2,452 190,033 111,301 72,340 12,978 4,071 200,690 5. Investments Investments Cost As a11 October 2022 Additions 24,000 20.000 As at 30 September 2023 44.000 Provision As al 1 October 2022 As al 30 September 2023 Net Book Valu• As at 30 September 2023 44,000 As at 1 October 2022 24.000 6. Stocks 2023 2022 stock 1.823 2.364 1,823 2,364 Page 10
The Durham County Federation of Women's Institutes Notes to the Financial Stat•m•nts For The Year Ended 30 September 2023 1. General Infomiation The Durharn County Federation of Women's Inslitutes is a private company. limited by guarantee, incorporated in England & Wales, registered number 02675573. The registered office is Wl House, Bamfleld Road, Spennymoor, County Durham, DL16 6EB. 2. Accounting Polici05 2.1. Basls of Preparatlon of Flnancial Statements The financial statements have been prepared under the historical cost convention and in accordance with Financial Reporting Standard 102 section 1A Small Enlities"The Financial Reporting Standard applicable in the UK and Republic of Ireland. and the Companies Act 2006. 2.2. Turnover Tumover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Tumover includes revenue eamed from the sale of goods and from the rendering of services. Tumover is reduced for estimated customer returns. rebates and other similar allowances. Sale of goods Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods has transferred to the buyer. This is usually at the point that the customer has signed for the delivery of the goods. Rendering of services Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work perfomied to date to the total estimated wntract Gosts. Tumover is only recognised lo the extent of recoverable expenses wh8n the outcome of a contract &?nnol be estimated liably. 2.3. Tanglble Flxed Assets and Depreclatlon Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impaiment losses. Depreciation is provided at rates calculated to write off the cost of the ed assets, less their estirnated residual value, over their expected useful lives on the following bases: 2.4. Stocks and Work in Progress Stocks and work in progress are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads. Work-in-progress is reflected in the accounts on a contract by contract basis by recording turnover and related costs as contract activity progresses. 3. Average Number of Employees Average number of employees, including directors, during the year was: 11 (2022: 14) Page 9
The Durham County Fod8ratlon of Wom•n's Instltut•s Balance Sheet {contlnued) As At 30 Soptombor 2023 For the year ending 30 September 2023 the ¢xJmpany was enlilled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company lo obtain an audit in accordance with section 476 of the Companies Act 2006. Th& directors acknowledge their responsibilities for complying with the requirements of the Act with respeGt to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. On behalf of the board Date 21.03.2024 The notes on pages 9 to 11 fomi part of these financial statements. Signed by.. Freda Laverick (Chair) Page 8
Tho Durham County Fodoration of Womon's Instilu Balan¢* Sh•ot As At 30 September 2023 2023 2022 Notes FIXED ASSErs Tangibl& Assets Investments 190,033 44.000 200,690 24.000 234,033 CURRENT A88ET8 Stocks Debtors Cash at bank and In hand 1,823 707 79.245 2.364 1.076 73.519 81,775 76,959 Credltors: Amounts Falllng Due Yllthln One Year (13.0161 114485) NET CURRENT A88Ef8 ILIABIUTIE8) 48,759 62,474 TOTAL ASSETS LESS CURRENT LIABILMES 281792 287.164 NET ASSETS 281792 282,792 287.164 287.164 Incom8 end Exp8ndtture Account MEMBERS. FUNDS 281792 287,164 Page 7
Th• Durham County Foderatlon of Womon's Institutss Detailod In¢om• and Expondllure Account l¢onllnuedl For The Year Ended 30 September 2023 Other Interest CeIVable and slmll•r Income Bank interest recelvabl8 763 117 763 117 DEFICIT FOR THE FINANCIAL Y&4R 4.372 3,068 Page 13