Charity registration number: 1010274
Arunside Parent Teacher Association
Annual Report and Financial Statements
for the Year Ended 31 August 2020
Arunside Parent Teacher Association
Reference and Administrative Details
Chairman
Carey Manger
Trustees
Principal Office
Charity Registration Number
Carey Manger Kelly Rabie Arunside School Blackbridge Lane Horsham West Sussex RH12 1RR 1010274
Independent Examiner
Hodgson Accountancy and Tax Limited Warwick Cottage Rose Cottage Lane Staplefield Haywards Heath West Sussex RH17 6EP
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Arunside Parent Teacher Association
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 August 2020.
Objectives and Activities
The charity objective is stated as fundraising for the benefit of the children at Arunside School, to advance the education of pupils in the school in particular by engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. The charity runs a range of fundraising events, in collaboration with the school. Larger event examples include firework nights and summer fetes, but we also run smaller cake sales and sponsored activities. The charity donates funds to the school to support trips and activities for all children.
Achievements and Performance
Since September 2019, we ran several fundraising events supported by the PTA team. In total we raised £6,073.
Our first event of the year was Fireworks night on Friday 18th October, the weather was a bit touch and go but everyone had a great time. This got the fundraising off to a great start with an amazing £3,560 raised on the night! We have already paid a deposit for 2021.
For Halloween we ran some Spooky Festive Cake Sales, with parents donating homemade and shop bought cakes.
On the 29th November, we organised 3 discos to cover all year groups in the school. A big Thanks to Darren from Just School Discos and his generosity, we were able to raise £822.
In the lead up to Christmas, the PTA members made donations to create a Christmas Hamper to be raffled off and we did our annual sale of Christmas cards that the children had been busy designing offering the parents the opportunity of purchasing personalised cards for Friends and Family. Raising £116 and £383 respectively.
Unfortunately, the pandemic hit leaving us no option but to cancel all further planned events including: 70’s/80’s Night, Movie Night, Sponsored Spell, Golf Day, Quiz Night and our annual Summer Event.
However, we did manage to setup a few initiatives to continue fundraising by earning money whilst you shop online through Easy Fundraising and registering Arunside PTA with Amazon Smile, hopefully money raised through these platforms will make a good contribution in our next year.
The treasurers report outlines our expenditure for the year which includes subsidised hoodies and snacks for Year 6 leavers and their party.
Despite only having one term of fundraising we have agreed to provide £5000 for Outdoor Gym Equipment using the funds raised from the Autumn Term, this is temporarily on hold due to COVID-19.
Additional information
We were able to support the school further by accepting a donation from Lord Sterling of £24,000, to support the school through the Covid-19 crisis. This money has already been distributed to the school, as promised on our acceptance of the funds. Our charitable status allows us to apply for gift aid from this generous donation, and generate further funds to support the school.
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Arunside Parent Teacher Association
Trustees' Report
Financial Review
The school finished the year, on 31st August 2020, with a closing account balance of £11,761. This is an increase from the previous year balance, which at 31st August 2019 stood at £7,037.
There are no material outstanding commitments that place demands in excess of these funds, and therefore have no concerns about the PTA’s financial position. We have committed to the school that we will fund exercise equipment over the next year, with the full cost of this likely to be approximately £5,000. We are hopeful that this can be offset by gift aid reclaimed from the donation by Lord Sterling.
The charity holds no specific reserve as there is no overhead or long-term commitment that require this kind of provision. We do monitor the account balance and ensure we maintain a buffer for cash requirements. This is used to support annual activities that require cash commitments up front, such as paying for the fireworks display, or to ensure that we can continue to fund trips through the school year while fundraising continues to support those activities.
Additional information
In the previous submission of income and expenditure to the Charity Commission, there was an error in the calculation of income and net expenditure amounting to £707. This was due to the incorrect cut-off of receipts and payments to the reported events in the period. These amounts understated our income and net expenditure, but not to a material extent. This did not impact our reporting requirements under the Charity Commission requirements, and they were a result of an error in reporting rather than management of the funds.
Structure, Governance and Management
The Arunside PTA governing document is an NCPTA standard format constitution, adopted in October 2010. The charity is an unincorporated association.
Trustees are selected at the Annual General Meeting, through a voluntary process and agreement of the committee.
No trustees hold title to property belonging to the charity.
No funds are held as custodian trustees on behalf of others.
The annual report was approved by the trustees of the charity on 28 June 2021 and signed on its behalf by:
......................................... Carey Manger Chairman and Trustee
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Arunside Parent Teacher Association
Independent Examiner's Report to the trustees of Arunside Parent Teacher Association
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2020 which are set out on pages 5 to 9.
Respective responsibilities of trustees and examiner
As the charity’s trustees of Arunside Parent Teacher Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Arunside Parent Teacher Association's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of Arunside Parent Teacher Association as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Hodgson Accountancy and Tax Limited Institute of Chartered Accountants in England and Wales
Warwick Cottage Rose Cottage Lane Staplefield Haywards Heath West Sussex RH17 6EP
28 June 2021
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Arunside Parent Teacher Association
Statement of Financial Activities for the Year Ended 31 August 2020
| Note Income and Endowments from: Donations and legacies Event fundraising Total income Expenditure on: Charitable activities Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 6 Note Income and Endowments from: Event fundraising Total income Expenditure on: Charitable activities Total expenditure Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 6 |
Unrestricted funds 2020 £ 520 6,073 6,593 (1,869) (1,869) 4,724 4,724 7,037 11,761 Unrestricted funds 2019 £ 12,056 12,056 (14,108) (14,108) (2,052) (2,052) 9,089 7,037 |
Restricted funds 2020 £ 24,000 - 24,000 (24,000) (24,000) - - - - Restricted funds 2019 £ - - - - - - - - |
Total 2020 £ 24,520 6,073 |
|---|---|---|---|
| 30,593 | |||
| (25,869) | |||
| (25,869) | |||
| 4,724 | |||
| 4,724 7,037 |
|||
| 11,761 | |||
| Total 2019 £ 12,056 |
|||
| 12,056 | |||
| (14,108) | |||
| (14,108) | |||
| (2,052) | |||
| (2,052) 9,089 |
|||
| 7,037 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2019 is shown in note 6.
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Arunside Parent Teacher Association
(Registration number: 1010274) Statement of Assets and Liabilities as at 31 August 2020
| Note Current assets Cash at bank and in hand 5 Funds of the charity: Unrestricted income funds Unrestricted funds Total funds 6 |
2020 £ 11,761 11,761 11,761 |
2019 £ 7,037 |
|---|---|---|
| 7,037 | ||
| 7,037 |
The financial statements on pages 5 to 9 were approved by the trustees, and authorised for issue on 28 June 2021 and signed on their behalf by:
......................................... Carey Manger Chairman and Trustee
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Arunside Parent Teacher Association
Notes to the Financial Statements for the Year Ended 31 August 2020
1 Accounting policies
Statement of compliance
These financial statements have been prepared on a receipts and payments basis in accordance with section 133 of the Charities Act 2011.
Basis of preparation
Arunside Parent Teacher Association is a registered charity and is therefore exempt from taxation.
Prior period errors
The figures for the year ended 31 August 2019 have been restated to correct the overstatement of expenses in the period by £707.
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Arunside Parent Teacher Association
Notes to the Financial Statements for the Year Ended 31 August 2020
2 Income from donations and legacies
| Donations and legacies; Donations from individuals |
Unrestricted funds General £ 520 520 |
Restricted funds £ 24,000 24,000 |
Total 2020 £ 24,520 |
|---|---|---|---|
| 24,520 |
3 Event fundraising
| Events income; Fundraising activities 4 Expenditure on charitable activities Unrestricted funds General £ Arunside School: grants and funding of activities and equipment 1,759 Governance costs 110 1,869 5 Cash and cash equivalents Cash at bank |
Unrestricted funds General £ 6,073 6,073 Restricted funds £ 24,000 - 24,000 |
Total 2020 £ 6,073 6,073 Total 2020 £ 25,759 110 25,869 2020 £ 11,761 |
Total 2019 £ 12,056 |
|---|---|---|---|
| 12,056 | |||
| Total 2019 £ 14,003 105 |
|||
| 14,108 | |||
| 2019 £ 7,037 |
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Arunside Parent Teacher Association
Notes to the Financial Statements for the Year Ended 31 August 2020
6 Funds
| 6 Funds |
||||
|---|---|---|---|---|
| Unrestricted funds General Restricted funds Total funds Unrestricted funds General |
Balance at 1 September 2019 £ 7,037 - 7,037 Balance at 1 September 2018 £ 9,089 |
Incoming resources £ 6,593 24,000 30,593 Incoming resources £ 12,056 |
Resources expended £ (1,869) (24,000) (25,869) Resources expended £ (14,108) |
Balance at 31 August 2020 £ 11,761 - |
| 11,761 | ||||
| Balance at 31 August 2019 £ 7,037 |
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Arunside Parent Teacher Association
Detailed Statement of Financial Activities for the Year Ended 31 August 2020
| Income and Endowments from: Donations and legacies (analysed below) Event fundraising (analysed below) Total income Expenditure on: Charitable activities (analysed below) Total expenditure Net income/(expenditure) Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Total 2020 £ 24,520 6,073 30,593 (25,869) (25,869) 4,724 4,724 7,037 11,761 |
Total 2019 £ - 12,056 |
|---|---|---|
| 12,056 | ||
| (14,108) | ||
| (14,108) | ||
| (2,052) | ||
| (2,052) 9,089 |
||
| 7,037 |
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Arunside Parent Teacher Association
Detailed Statement of Financial Activities for the Year Ended 31 August 2020
| Donations and legacies Donations from individuals - unrestricted Donations from individuals - restricted Event fundraising Firework displays Summer fete Cake sales Christmas cards and gifts Disco Raffle 70's night Spell Film night Quiz night Other fundraising Charitable activities Funding of activities and equipment for Arunside School Grant paid to Arunside School Parentkind subscription |
Total 2020 £ 520 24,000 24,520 3,374 990 384 383 822 116 (14) - - - 18 6,073 (1,759) (24,000) (110) (25,869) |
Total 2019 £ - - |
|---|---|---|
| - | ||
| 3,142 4,990 242 227 908 - - 1,645 121 403 378 |
||
| 12,056 | ||
| (14,003) - (105) |
||
| (14,108) |
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