Charity registration number: 1010274
## Arunside Parent Teacher Association
Annual Report and Financial Statements
for the Year Ended 31 August 2020
## **Arunside Parent Teacher Association**
## **Reference and Administrative Details**
## **Chairman**
Carey Manger
**Trustees**
**Principal Office**
**Charity Registration Number**
Carey Manger Kelly Rabie Arunside School Blackbridge Lane Horsham West Sussex RH12 1RR 1010274
**Independent Examiner**
Hodgson Accountancy and Tax Limited Warwick Cottage Rose Cottage Lane Staplefield Haywards Heath West Sussex RH17 6EP
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## **Arunside Parent Teacher Association**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 August 2020.
## **Objectives and Activities**
The charity objective is stated as fundraising for the benefit of the children at Arunside School, to advance the education of pupils in the school in particular by engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. The charity runs a range of fundraising events, in collaboration with the school. Larger event examples include firework nights and summer fetes, but we also run smaller cake sales and sponsored activities. The charity donates funds to the school to support trips and activities for all children.
## **Achievements and Performance**
Since September 2019, we ran several fundraising events supported by the PTA team. In total we raised £6,073.
Our first event of the year was Fireworks night on Friday 18th October, the weather was a bit touch and go but everyone had a great time. This got the fundraising off to a great start with an amazing £3,560 raised on the night! We have already paid a deposit for 2021.
For Halloween we ran some Spooky Festive Cake Sales, with parents donating homemade and shop bought cakes.
On the 29th November, we organised 3 discos to cover all year groups in the school. A big Thanks to Darren from Just School Discos and his generosity, we were able to raise £822.
In the lead up to Christmas, the PTA members made donations to create a Christmas Hamper to be raffled off and we did our annual sale of Christmas cards that the children had been busy designing offering the parents the opportunity of purchasing personalised cards for Friends and Family. Raising £116 and £383 respectively.
Unfortunately, the pandemic hit leaving us no option but to cancel all further planned events including: 70’s/80’s Night, Movie Night, Sponsored Spell, Golf Day, Quiz Night and our annual Summer Event.
However, we did manage to setup a few initiatives to continue fundraising by earning money whilst you shop online through Easy Fundraising and registering Arunside PTA with Amazon Smile, hopefully money raised through these platforms will make a good contribution in our next year.
The treasurers report outlines our expenditure for the year which includes subsidised hoodies and snacks for Year 6 leavers and their party.
Despite only having one term of fundraising we have agreed to provide £5000 for Outdoor Gym Equipment using the funds raised from the Autumn Term, this is temporarily on hold due to COVID-19.
## **Additional information**
We were able to support the school further by accepting a donation from Lord Sterling of £24,000, to support the school through the Covid-19 crisis. This money has already been distributed to the school, as promised on our acceptance of the funds. Our charitable status allows us to apply for gift aid from this generous donation, and generate further funds to support the school.
Page 2
## **Arunside Parent Teacher Association**
## **Trustees' Report**
## **Financial Review**
The school finished the year, on 31st August 2020, with a closing account balance of £11,761. This is an increase from the previous year balance, which at 31st August 2019 stood at £7,037.
There are no material outstanding commitments that place demands in excess of these funds, and therefore have no concerns about the PTA’s financial position. We have committed to the school that we will fund exercise equipment over the next year, with the full cost of this likely to be approximately £5,000. We are hopeful that this can be offset by gift aid reclaimed from the donation by Lord Sterling.
The charity holds no specific reserve as there is no overhead or long-term commitment that require this kind of provision. We do monitor the account balance and ensure we maintain a buffer for cash requirements. This is used to support annual activities that require cash commitments up front, such as paying for the fireworks display, or to ensure that we can continue to fund trips through the school year while fundraising continues to support those activities.
## **Additional information**
In the previous submission of income and expenditure to the Charity Commission, there was an error in the calculation of income and net expenditure amounting to £707. This was due to the incorrect cut-off of receipts and payments to the reported events in the period. These amounts understated our income and net expenditure, but not to a material extent. This did not impact our reporting requirements under the Charity Commission requirements, and they were a result of an error in reporting rather than management of the funds.
## **Structure, Governance and Management**
The Arunside PTA governing document is an NCPTA standard format constitution, adopted in October 2010. The charity is an unincorporated association.
Trustees are selected at the Annual General Meeting, through a voluntary process and agreement of the committee.
No trustees hold title to property belonging to the charity.
No funds are held as custodian trustees on behalf of others.
The annual report was approved by the trustees of the charity on 28 June 2021 and signed on its behalf by:
......................................... Carey Manger Chairman and Trustee
Page 3
## **Arunside Parent Teacher Association**
## **Independent Examiner's Report to the trustees of Arunside Parent Teacher Association**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2020 which are set out on pages 5 to 9.
## **Respective responsibilities of trustees and examiner**
As the charity’s trustees of Arunside Parent Teacher Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Arunside Parent Teacher Association's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Arunside Parent Teacher Association as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Hodgson Accountancy and Tax Limited Institute of Chartered Accountants in England and Wales
Warwick Cottage Rose Cottage Lane Staplefield Haywards Heath West Sussex RH17 6EP
28 June 2021
Page 4
## **Arunside Parent Teacher Association**
## **Statement of Financial Activities for the Year Ended 31 August 2020**
|**Note**
**Income and Endowments from:**
Donations and legacies
Event fundraising
Total income
**Expenditure on:**
Charitable activities
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
6
**Note**
**Income and Endowments from:**
Event fundraising
Total income
**Expenditure on:**
Charitable activities
Total expenditure
Net expenditure
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
6|**Unrestricted**
**funds**
**2020**
**£**
520
6,073
6,593
(1,869)
(1,869)
4,724
4,724
7,037
11,761
**Unrestricted**
**funds**
**2019**
**£**
12,056
12,056
(14,108)
(14,108)
(2,052)
(2,052)
9,089
7,037|**Restricted**
**funds**
**2020**
**£**
24,000
-
24,000
(24,000)
(24,000)
-
-
-
-
**Restricted**
**funds**
**2019**
**£**
-
-
-
-
-
-
-
-|**Total**
**2020**
**£**
24,520
6,073|
|---|---|---|---|
||||30,593|
||||(25,869)|
||||(25,869)|
||||4,724|
||||4,724
7,037|
||||11,761|
||||**Total**
**2019**
**£**
12,056|
||||12,056|
||||(14,108)|
||||(14,108)|
||||(2,052)|
||||(2,052)
9,089|
||||7,037|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2019 is shown in note 6.
Page 5
## **Arunside Parent Teacher Association**
## **(Registration number: 1010274) Statement of Assets and Liabilities as at 31 August 2020**
|**Note**
**Current assets**
Cash at bank and in hand
5
**Funds of the charity:**
**Unrestricted income funds**
Unrestricted funds
**Total funds**
6|**2020**
**£**
11,761
11,761
11,761|**2019**
**£**
7,037|
|---|---|---|
|||7,037|
|||7,037|
The financial statements on pages 5 to 9 were approved by the trustees, and authorised for issue on 28 June 2021 and signed on their behalf by:
......................................... Carey Manger Chairman and Trustee
Page 6
## **Arunside Parent Teacher Association**
## **Notes to the Financial Statements for the Year Ended 31 August 2020**
## **1 Accounting policies**
## **Statement of compliance**
These financial statements have been prepared on a receipts and payments basis in accordance with section 133 of the Charities Act 2011.
## **Basis of preparation**
Arunside Parent Teacher Association is a registered charity and is therefore exempt from taxation.
## **Prior period errors**
The figures for the year ended 31 August 2019 have been restated to correct the overstatement of expenses in the period by £707.
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## **Arunside Parent Teacher Association**
## **Notes to the Financial Statements for the Year Ended 31 August 2020**
## **2 Income from donations and legacies**
|Donations and legacies;
Donations from individuals|**Unrestricted**
**funds**
**General**
**£**
520
520|**Restricted**
**funds**
**£**
24,000
24,000|**Total**
**2020**
**£**
24,520|
|---|---|---|---|
||||24,520|
## **3 Event fundraising**
|Events income;
Fundraising activities
**4**
**Expenditure on charitable activities**
**Unrestricted**
**funds**
**General**
**£**
Arunside School: grants and funding
of activities and equipment
1,759
Governance costs
110
1,869
**5**
**Cash and cash equivalents**
Cash at bank|**Unrestricted**
**funds**
**General**
**£**
6,073
6,073
**Restricted**
**funds**
**£**
24,000
-
24,000|**Total**
**2020**
**£**
6,073
6,073
**Total**
**2020**
**£**
25,759
110
25,869
**2020**
**£**
11,761|**Total**
**2019**
**£**
12,056|
|---|---|---|---|
||||12,056|
||||**Total**
**2019**
**£**
14,003
105|
||||14,108|
||||**2019**
**£**
7,037|
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## **Arunside Parent Teacher Association**
## **Notes to the Financial Statements for the Year Ended 31 August 2020**
## **6 Funds**
|**6**
**Funds**|||||
|---|---|---|---|---|
|**Unrestricted funds**
General
**Restricted funds**
**Total funds**
**Unrestricted funds**
General|**Balance at 1**
**September**
**2019**
**£**
7,037
-
7,037
**Balance at 1**
**September**
**2018**
**£**
9,089|**Incoming**
**resources**
**£**
6,593
24,000
30,593
**Incoming**
**resources**
**£**
12,056|**Resources**
**expended**
**£**
(1,869)
(24,000)
(25,869)
**Resources**
**expended**
**£**
(14,108)|**Balance at 31**
**August 2020**
**£**
11,761
-|
|||||11,761|
|||||**Balance at 31**
**August 2019**
**£**
7,037|
Page 9
## **Arunside Parent Teacher Association**
## **Detailed Statement of Financial Activities for the Year Ended 31 August 2020**
|**Income and Endowments from:**
Donations and legacies (analysed below)
Event fundraising (analysed below)
Total income
**Expenditure on:**
Charitable activities (analysed below)
Total expenditure
Net income/(expenditure)
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Total**
**2020**
**£**
24,520
6,073
30,593
(25,869)
(25,869)
4,724
4,724
7,037
11,761|**Total**
**2019**
**£**
-
12,056|
|---|---|---|
|||12,056|
|||(14,108)|
|||(14,108)|
|||(2,052)|
|||(2,052)
9,089|
|||7,037|
Page 10
## **Arunside Parent Teacher Association**
## **Detailed Statement of Financial Activities for the Year Ended 31 August 2020**
|**_Donations and legacies_**
Donations from individuals - unrestricted
Donations from individuals - restricted
**_Event fundraising_**
Firework displays
Summer fete
Cake sales
Christmas cards and gifts
Disco
Raffle
70's night
Spell
Film night
Quiz night
Other fundraising
**_Charitable activities_**
Funding of activities and equipment for Arunside School
Grant paid to Arunside School
Parentkind subscription|**Total**
**2020**
**£**
520
24,000
24,520
3,374
990
384
383
822
116
(14)
-
-
-
18
6,073
(1,759)
(24,000)
(110)
(25,869)|**Total**
**2019**
**£**
-
-|
|---|---|---|
|||-|
|||3,142
4,990
242
227
908
-
-
1,645
121
403
378|
|||12,056|
|||(14,003)
-
(105)|
|||(14,108)|
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