Trustees’ Annual Report for the period
From 01/09/2022 Period start date To 31/08/2023 Period end date Charity name: South Derbyshire Music Trust
Charity registration number: 1008568
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Trust is to promote the development of music making opportunities for people in South Derbyshire and surrounding areas. It will do this by, amongst other things, making available music experiences through the provision of musical and concert opportunities and making available musical instruments as and when necessary |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of regular ensemble rehearsals for instrumentalists and singers to further their musical ability and concerts and workshops throughout the year to demonstrate their achievements. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Charity Commission guidance is reviewed and discussed at Trust meetings where appropriate. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Volunteer parent helpers are invaluable in the week to week running of the centre and in providing additional manpower at concerts. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Through its range of ensembles and choirs, children and young people are able to develop their music skills according to their ability. As well as improving their music skills they also learn life skills such as commitment, discipline and teamwork. Provision is made for pupils who require financial support and instruments are available for students to loan. Students are able to perform in many different types of venue providing musical enrichment to the general public both locally and further afield. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The 2022/3 financial year incurred a loss of £288. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A ring-fenced reserve is maintained to protect against unforeseen contingencies. |
| Amount of reserves held | Para 1.22 | £3137.96 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | There are no funds in deficit. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Our numbers have still not fully recovered to pre-Covid levels and take up of instrumental lessons in schools remains weak. This could result in closure over time unless this situation changes. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Government grant administered by Derbyshire Music Hub which varies with footfall at the Centre in return for achieving objectives agreed within a Service Level Agreement. Additional funding is provided by weekly fees, ticket sales for concerts, raffles and donations. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk would be cessation of the government funding either as a result of a change of policy or inadequate footfall at Centre to qualify for a grant. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
South Derbyshire Music Trust | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are recruited from parent helpers and contacts of the organisation based on their working knowledge of the organisation or specialisms useful to the Trust. Appointment is at any termly Trust Meeting in accordance with the provisions of the Trust Deed. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Trustees who are in regular contact with students are required to obtain DBS clearance. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | South Derbyshire Music Trust |
|---|---|
| Other name the charity uses | South Derbyshire Music Centre |
| Registered charity number | 1008568 |
| Charity’s principal address | Mercia Academy Sunnyside Newhall, Swadlincote DE11 0TL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Stephen Powlson | Chair | |||
| RoyDolan | Vice-Chair | |||
| WendyConnor | ||||
| LesleyHolt | ||||
| Kerry Haines | SDDC Representative |
1/9/22 to 13/6/2023 | ||
| Stephen Taylor | SDDC Representative |
14/6/23 to 31/8/2023 | ||
| Chris Spare | ||||
| Colin Silvester | Finance | |||
| Simon Thomas | 1/9/22 to 16/10/22 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Stephen E Powlson
Position (eg Secretary, Chair Chair, etc)
Date
25[th] November 2023
| South Derbyshire Music | South Derbyshire Music | South Derbyshire Music | South Derbyshire Music | Centre Balance Sheet 2022/23 | Centre Balance Sheet 2022/23 | Centre Balance Sheet 2022/23 | Centre Balance Sheet 2022/23 | Centre Balance Sheet 2022/23 | Centre Balance Sheet 2022/23 | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | Expenditure | |||||||||||
| Accounts | Fees | Holding | petty cash | Totals | Fees | Holding | petty cash | Totals | Diference | |||
| Subscriptions | 10890.64 | 107.50 | 10998.14 | 0.00 | Subscriptions | £10,998.14 | ||||||
| Music Staf | 0.00 | 14966.00 | 14966.00 | Music Staf | -£14,966.00 | |||||||
| Setupteam | 0.00 | 1050.00 | 30.00 | 1080.00 | Setup | -£1,080.00 | ||||||
| Co-ord | 0.00 | 5580.00 | 5580.00 | 11160.00 | Co-ord Fees | -£11,160.00 | ||||||
| Directorof Music | 0.00 | 0.00 | 0.00 | 0.00 | Directorof Music | £0.00 | ||||||
| 200 Club | 1888.00 | 160.00 | 2048.00 | 330.00 | 1110.00 | 1440.00 | 200club | £608.00 | ||||
| Afterschoolclubs | 2154.00 | 1580.00 | 80.00 | 3814.00 | 4871.00 | 4871.00 | Afterschoolclubs | -£1,057.00 | ||||
| Amazon Smile | 85.15 | 85.15 | Amazon Smile | £85.15 | ||||||||
| Bankcharges | 78.59 | 60.40 | 138.99 | BankCharges | -£138.99 | |||||||
| Cantabile - rent | 500.00 | 500.00 | Cantabile - rent | £500.00 | ||||||||
| Cantabile-coodinator | 360.00 | 360.00 | Cantabile-coord | £360.00 | ||||||||
| Concerts xmas | 1617.50 | 1617.50 | 1384.04 | 1384.04 | Concerts | £233.46 | ||||||
| Donations | 1539.00 | 38.00 | 1577.00 | Donations | £1,577.00 | |||||||
| DCC | 17000.00 | 17000.00 | 0.00 | DCC | £17,000.00 | |||||||
| DufeldAward | 0.00 | 0.00 | DufeldAward | £0.00 | ||||||||
| Gifts | 0.00 | 237.04 | 237.04 | Gifts | -£237.04 | |||||||
| HMRC | 4477.61 | 4477.61 | 1780.00 | 1780.00 | HMRC | £2,697.61 | ||||||
| ICO | 0.00 | 0.00 | 0.00 | ICO | £0.00 | |||||||
| Instruments | 0.00 | 279.48 | 339.98 | 619.46 | Instruments | -£619.46 | ||||||
| Insurance | 0.00 | 217.61 | 217.61 | Insurance | -£217.61 | |||||||
| Jazz Workshops | 600.00 | 600.00 | 545.00 | 225.00 | 770.00 | Jazz Workshops | -£170.00 | |||||
| GivingMachine | 39.78 | 39.78 | 0.00 | Just Giving | £39.78 | |||||||
| Meetings | 0.00 | 717.75 | 717.75 | Meetings | -£717.75 | |||||||
| Misc | 234.00 | 0.00 | 234.00 | 364.94 | 364.94 | Misc | -£130.94 | |||||
| Music | 0.00 | 337.43 | 337.43 | Music | -£337.43 | |||||||
| Music Shop | 46.70 | 53.00 | 99.70 | 177.53 | 177.53 | Music Shop | -£77.83 | |||||
| Open Evening/Publicity | 0.00 | 867.85 | 867.85 | Open E&Publicity | -£867.85 | |||||||
| Photocopying | 0.00 | 0.00 | 0.00 | 0.00 | Photocopying | £0.00 | ||||||
| Projects | 725.00 | 725.00 | 0.00 | 0.00 | Projects | £725.00 | ||||||
| Rent | 0.00 | 4500.00 | 4500.00 | Rent | -£4,500.00 | |||||||
| SDDC Grant/Trust | 896.89 | 896.89 | 0.00 | 0.00 | SDDCTrustGrant | £896.89 | ||||||
| CGC | 470.00 | 37.45 | 507.45 | 459.40 | 459.40 | CGC | £48.05 | |||||
| CCC | 452.50 | 25.00 | 477.50 | 258.40 | 258.40 | CCC | £219.10 | |||||
| Staf Refreshments | 0.00 | 18.07 | 18.07 | Staf Refreshments | -£18.07 | |||||||
| Stationery | 0.00 | 141.75 | 141.75 | Stationery | -£141.75 | |||||||
| Training | 0.00 | 0.00 | 0.00 | Training | £0.00 | |||||||
| Transfers | 10000.00 | 0.00 | 10000.00 | 10000.00 | 10000.00 | Transfers | £0.00 | |||||
| Tuck Shop | 840.00 | 632.00 | 1472.00 | 1244.30 | 30.00 | 1274.30 | Tuck Shop | £197.70 | ||||
| Web/datbase | 0.00 | 830.32 | 830.32 | Web | -£830.32 | |||||||
| Summerconcert | 1548.61 | 165.00 | 1713.61 | 1472.80 | 1472.80 | Summerconcert | £240.81 | |||||
| Xmas 2022 rafe | 565.00 | 565.00 | 11.99 | 11.99 | xmas 2022 rafe | £553.01 | ||||||
| Totals | 38,268.71 | 20241.67 | 1297.95 | 59808.33 | 38221.29 | 20705.38 | 1170.00 | 60096.67 | Balance | -288.34 | ||