## **Trustees’ Annual Report for the period** ## **From 01/09/2022 Period start date To 31/08/2023 Period end date Charity name: South Derbyshire Music Trust** ## **Charity registration number: 1008568** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Trust is to promote the
development of music making opportunities
for people in South Derbyshire and
surrounding areas. It will do this by,
amongst other things, making available
music experiences through the provision of
musical and concert opportunities and
making available musical instruments as
and when necessary| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of regular ensemble rehearsals
for instrumentalists and singers to further
their musical ability and concerts and
workshops throughout the year to
demonstrate their achievements.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Charity Commission guidance is reviewed
and discussed at Trust meetings where
appropriate.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Volunteer parent helpers are invaluable in
the week to week running of the centre and
in providing additional manpower at
concerts.| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Through its range of ensembles and choirs,
children and young people are able to
develop their music skills according to their
ability. As well as improving their music
skills they also learn life skills such as
commitment, discipline and teamwork.
Provision is made for pupils who require
financial support and instruments are
available for students to loan. Students are
able to perform in many different types of
venue providing musical enrichment to the
general public both locally and further
afield.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The 2022/3 financial year incurred a loss of
£288.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A ring-fenced reserve is maintained to
protect against unforeseen contingencies.| |Amount of reserves held|Para 1.22|£3137.96| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|There are no funds in deficit.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Our numbers have still not fully recovered
to pre-Covid levels and take up of
instrumental lessons in schools remains
weak. This could result in closure over time
unless this situation changes.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Government grant administered by
Derbyshire Music Hub which varies with
footfall at the Centre in return for achieving
objectives agreed within a Service Level
Agreement. Additional funding is provided
by weekly fees, ticket sales for concerts,
raffles and donations.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The principal risk would be cessation of the
government funding either as a result of a
change of policy or inadequate footfall at
Centre to qualify for a grant.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||South Derbyshire Music Trust| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are recruited from parent helpers
and contacts of the organisation based on
their working knowledge of the organisation
or specialisms useful to the Trust.
Appointment is at any termly Trust Meeting
in accordance with the provisions of the
Trust Deed**.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
Trustees who are in regular contact with
students are required to obtain DBS
clearance.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|South Derbyshire Music Trust| |---|---| |Other name the charity uses|South Derbyshire Music Centre| |Registered charity number|1008568| |Charity’s principal address|Mercia Academy
Sunnyside
Newhall, Swadlincote
DE11 0TL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stephen Powlson|Chair||| ||RoyDolan|Vice-Chair||| ||WendyConnor|||| ||LesleyHolt|||| ||Kerry Haines|SDDC
Representative|1/9/22 to 13/6/2023|| ||Stephen Taylor|SDDC
Representative|14/6/23 to 31/8/2023|| ||Chris Spare|||| ||Colin Silvester|Finance||| ||Simon Thomas||1/9/22 to 16/10/22|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Stephen E Powlson **Position (eg Secretary,** Chair **Chair, etc)** **Date** 25[th] November 2023 |**South Derbyshire Music**|**South Derbyshire Music**|**South Derbyshire Music**|**South Derbyshire Music**|**Centre Balance Sheet 2022/23**|**Centre Balance Sheet 2022/23**|**Centre Balance Sheet 2022/23**|**Centre Balance Sheet 2022/23**|**Centre Balance Sheet 2022/23**|**Centre Balance Sheet 2022/23**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Income**|||||**Expenditure**||||||| |**Accounts**|**Fees**|**Holding**|**petty cash**|**Totals**||**Fees**|**Holding**|**petty cash**|Totals||**Diference**|| |Subscriptions|10890.64||107.50|10998.14|||||0.00||Subscriptions|£10,998.14| |Music Staf||||0.00||14966.00|||14966.00||Music Staf|-£14,966.00| |Setupteam||||0.00||1050.00||30.00|1080.00||Setup|-£1,080.00| |Co-ord||||0.00||5580.00|5580.00||11160.00||Co-ord Fees|-£11,160.00| |Directorof Music||||0.00||0.00|0.00||0.00||Directorof Music|£0.00| |200 Club|1888.00||160.00|2048.00||330.00||1110.00|1440.00||200club|£608.00| |Afterschoolclubs|2154.00|1580.00|80.00|3814.00||4871.00|||4871.00||Afterschoolclubs|-£1,057.00| |Amazon Smile|85.15|||85.15|||||||Amazon Smile|£85.15| |Bankcharges||||||78.59|60.40||138.99||BankCharges|-£138.99| |Cantabile - rent|500.00|||500.00|||||||Cantabile - rent|£500.00| |Cantabile-coodinator|360.00|||360.00|||||||Cantabile-coord|£360.00| |Concerts xmas|1617.50|||1617.50||1384.04|||1384.04||Concerts|£233.46| |Donations|1539.00||38.00|1577.00|||||||Donations|£1,577.00| |DCC||17000.00||17000.00|||||0.00||DCC|£17,000.00| |DufeldAward||||0.00|||||0.00||DufeldAward|£0.00| |Gifts||||0.00||237.04|||237.04||Gifts|-£237.04| |HMRC|4477.61|||4477.61||1780.00|||1780.00||HMRC|£2,697.61| |ICO||||0.00||0.00|||0.00||ICO|£0.00| |Instruments||||0.00||279.48|339.98||619.46||Instruments|-£619.46| |Insurance||||0.00||217.61|||217.61||Insurance|-£217.61| |Jazz Workshops|600.00|||600.00||545.00|225.00||770.00||Jazz Workshops|-£170.00| |GivingMachine||39.78||39.78|||||0.00||Just Giving|£39.78| |Meetings||||0.00||717.75|||717.75||Meetings|-£717.75| |Misc|234.00|0.00||234.00||364.94|||364.94||Misc|-£130.94| |Music||||0.00||337.43|||337.43||Music|-£337.43| |Music Shop|46.70||53.00|99.70||177.53|||177.53||Music Shop|-£77.83| |Open Evening/Publicity||||0.00||867.85|||867.85||Open E&Publicity|-£867.85| |Photocopying|0.00|||0.00||0.00|||0.00||Photocopying|£0.00| |Projects||725.00||725.00||0.00|||0.00||Projects|£725.00| |Rent||||0.00|||4500.00||4500.00||Rent|-£4,500.00| |SDDC Grant/Trust||896.89||896.89||0.00|||0.00||SDDCTrustGrant|£896.89| |CGC|470.00||37.45|507.45||459.40|||459.40||CGC|£48.05| |CCC|452.50||25.00|477.50||258.40|||258.40||CCC|£219.10| |Staf Refreshments||||0.00||18.07|||18.07||Staf Refreshments|-£18.07| |Stationery||||0.00||141.75|||141.75||Stationery|-£141.75| |Training||||0.00||0.00|||0.00||Training|£0.00| |Transfers|10000.00|0.00||10000.00|||10000.00||10000.00||Transfers|£0.00| |Tuck Shop|840.00||632.00|1472.00||1244.30||30.00|1274.30||Tuck Shop|£197.70| |Web/datbase||||0.00||830.32|||830.32||Web|-£830.32| |Summerconcert|1548.61||165.00|1713.61||1472.80|||1472.80||Summerconcert|£240.81| |Xmas 2022 rafe|565.00|||565.00||11.99|||11.99||xmas 2022 rafe|£553.01| |Totals|38,268.71|20241.67|1297.95|59808.33||38221.29|20705.38|1170.00|60096.67||**Balance**|**-288.34**| ||||||||||||||