Chinnor Village Centre
Trustee’s Annual Report & Accounts
For the Year Ended 31 March 2024
Registered Charity No. 1007949
Chinnor Village Centre
Annual Report & Accounts for the twelve months ending 31 March 2024
Objectives
The Centre was established and registered with the Charity Commission in January 1992. The main purpose is to provide a range of facilities and social activities for the inhabitants of Chinnor and the surrounding parishes, thereby reducing potential social isolation and encouraging a sense of community and to relieve the elderly and younger ages from their disabilities. This is achieved by means of day care services, room hire and a coffee shop, providing a range of homemade refreshments.
Organisation
The membership consists of subscribing ‘Friends of the Village Centre’ and at the end of this financial period the total number of members stood at 100. Only ‘Friends’ (otherwise known as members) can vote at formal meetings or be elected to become a trustee and therefore join the Board of Trustees.
The governance of the Centre is carried out by the Board of Trustees. There can be up to 9 Trustees, including up to 4 honorary officers and they are elected annually. The Board reports to an Open Meeting no fewer that 3 times per year including an Annual General Meeting, at which any ‘Friend’ can attend and vote.
Trustees
Michael Moore Chairman Michele Pethers Andy Bennett Vice Chairman Elaine Stokes Cindy Bull Secretary Annette Dearmun Monica Itangata Treasurer
Staff
Sue Collins Coffee Shop Manager Julie Morgan Office Administration p/t Tina Clarke Senior Kitchen Assistant Rayne Hillcoat-Williams Office Administration p/t Gemma Burgess Kitchen Assistant Ffion Williams w/e Kitchen Assistant (18-20) Phoebe Jenkinson Day Care Manager Paul Beard w/e Kitchen Assistant (U18) Emily Carstairs Day Care Assistant Adelle Collins w/e Kitchen Assistant (23+)
Self-Employed
Susan Greengrass Bookkeeper p/t Zoe Luxford Cleaner
Independent Examiner
Stephen Beard Accountancy Services (approved by the Board of Trustees)
Banks and Investments
Lloyds Bank Thame, Oxon Santander Bootle, Merseyside M&G Securities London, EC4R 0HH CCLA Fund London, EC4V 4ET
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Registered Charity No.: 1007949
Centre Report
Strategy and Mission
The Board of Trustees confirm their commitment to the key objects of the Constitution:
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… provide facilities in the interests of social welfare …
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… secure the establishment of a community centre …
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… the provision of day centre facilities;
Challenges
Stabilising the charity’s financial position remains the key focus of the Trustee Board and the business operation. Business dependence on grants and donations are becoming increasingly important; defining business survival.
Day Care attendance numbers remain insufficient to cover staff salary and associated costs.
Implementing the Community Engagement Plan (extending reach, growing Day Care numbers, developing business) has proven difficult; finding suitable multi-year third party funding has not been possible, an absolute necessity if the project is to move forward.
Quantity of available volunteers slow to grow; captivating the interests of and sustaining commitment of a new generation of volunteers could pose unique challenges.
Plans
Continued work with the external grant funding expert WCTD is the priority, to maximise grant funding opportunities. Productivity in this area of our activity is critical to business survival fully acknowledging the cyclical nature of grant funding opportunities.
Achievements
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Access to cash at 31 March 2024 £188K, an increase of £48K over the year
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£153K current account
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£35K instant saver account (80% of main Funds)
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Grants awarded: £70K of which Garfield Weston Foundation £25K, Chinnor Parish Council £9K, OCC Community Transport £10K, OCF Community Capacity £7.1K. Also, John Lewis, McCarthy Stone, SODC, Shanly Foundation and Haddenam Beer Festival for supporting our Day Care activities i.e. attendee entertainment.
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Donations: £26K of which Ivan Cammack £2.7K, Chinnor Open Gardens £5.5K
All Operations
Net Surplus of £34K
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Day Care: £15K surplus including a £10K grant from the Chinnor Parish Council, £7.1K from OCF, £900 from Aston Rowant parish council, £400 from Sydenham parish council directly supporting Day Care staff costs,
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Coffee Shop: £9K surplus
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Fundraising: £20K surplus including events, donations, One Lottery, membership, and Santa’s sleigh
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Registered Charity No.: 1007949
- Centre: - £10K deficit including £65K in grants/donations and £7.7K from Fight Bladder Cancer UK who now permanently hire one of our rooms
Staff, Volunteers, the Local Community and Parish Councils
The Trustee Board extend their thanks to all staff and volunteers for their loyalty and contribution, the local community who respond so generously to our call for financial support including legacy donations and the local parish councils of Chinnor, Aston Rowant and Sydenham for their financial support.
Special thanks to Power Aid Ltd who donated and installed a full Solar PV system, to OCC Digital Services for the provision and installation of full fibre broadband, to Airband Ltd for supporting broadband costs, to Chinnor Open Gardens and Ivan Cammack for choosing the Village Centre as the organisation to benefit from their fundraising activity.
Results
The detailed results for the year are set out in the Statement of Financial Activities on page 5. The Balance Sheet is shown on page 6. Associated notes are shown on pages 7 to 8. The Independent Examiner’s Report is included as page 9.
Funds
The Centre has funds totalling £346,044 and that consists of the following funds:
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Tangible Fixed Assets designated fund of £158,153, which represents the original book cost values of the building, minibus, furniture, and equipment purchased less the annual depreciation charges to date. Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:
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Buildings at 2% of cost
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Equipment & furniture 3 years
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Vehicles at 10% of cost
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Friendship and Stroke Club designated fund of £15,371 which is carried forward from the previous year and includes unspent grants and donations from the current financial year and is held to help cover the on-going provision of services.
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Minibus designated fund of £17,177 is a reserve to replace (or repair) the minibus
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FMKC restricted fund of £12,129 which is held to reflect the grants and donations received specifically for the club and to cover costs like attendance and entertainment.
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General Unrestricted fund of £143,214, which is equivalent to 8 months of the Centre’s annual charitable expenditure, excluding the Friendship and Stroke club service that has its own designated fund. Ideally, the fund needs to show an increase to help meet the increasing needs of the local community.
Investments
The current policy is to invest surplus cash balance between
- Medium and long-term investment in an actively managed fixed interest fund specifically for charities and designed to produce high income while preserving capital values.
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Registered Charity No.: 1007949
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Fixed rate interest-bearing short-term bank deposits
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Cash available at bank on current accounts for meeting operating and one-off project requirements
Annual General Meeting
The AGM will be held 4 September 2024 at the Village Centre, High Street, Chinnor
Michael Moore
Chairman
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Registered Charity No.: 1007949
Chinnor Village Centre
Statement of Financial Activates for the 12 months ending 31st March 2024
| INCOMING RESOURCES Friendship Club Subscriptions from users Grants Donation Forget Me Knot Attendance Donations Grants Stroke Club Attendance Grant Coffee Shop Fundraising Events Donations General General Grants SODC Garfield Weston Other Rooms Hire Minibus Hire Investment Income Total Incoming Resources CHARITABLE EXPENDITURE Day Care Staff Direct Other Forget Me Knot Other Stroke Club Other Centre & Coffee Shop Staff Food & Drink Other Fundraising Minibus Depreciation Total Charitable Expenditure NET INCOMING/ (OUTGOING) RESOURCES Unrealised (loss) / gain on investment Net Forget Me Knot Fund 1Apr2023/31 Mar2024 NET INCOMING/ (OUTGOING) RESOURCES TOTAL FUNDS AT 1 April 2022/ 31 March 2023 Transfers between Funds TOTAL FUNDS AT 1 April 2023/ 31 March 24 Registered charity No 1007949 |
Notes: 3 |
Unrestricted Funds £ 13,154 17,400 - 10 - 757 118,459 26,326 20,703 9,290 25,000 983 21,561 3099 143 256,885 26821 5715 - 1289 96,756 35,824 56,416 5137 11,973 239,931 16,954 - - 16,954 284,413 301,367 - 5 - |
Restricted Funds £ - 11,775 1,680 637 - - 638 - - - - - - 11388 - 26,118 3084 - 1435 - - - - - 4482 - 9,001 17,117 - 2673 19,790 24,887 44,677 |
12 Months ended 31 March 2024 Total £ |
12 Months ended 31 March 2023 £ |
|---|---|---|---|---|---|
| 13,154 29,175 - 1,680 647 - 757 638 118,459 26,326 20,703 9,290 25,000 983 21,561 14,487 143 283,003 26,821 8,799 - 1,435 1,289 96,756 35,824 56,416 5,137 4,482 11,973 248,932 34,071 - 2,673 36,744 309,300 - 346,044 |
8,364 12,350 686 553 604 - 493 500 90,283 29,528 45,972 7,238 0 16,367 18,231 3,339 622 |
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| 235,130 | |||||
| 10,000 993 - 1,074 500 105,209 25,519 46,110 3,486 1,946 12,479 |
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| 207,316 | |||||
| 27,814 - - 27,814 281,486 |
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| 309,300 | |||||
Chinnor Village Centre
Balance Sheet as at 31 March 24
| 31 March 2024 | 31 March 2023 | |||
|---|---|---|---|---|
| Notes: | £ | £ | ||
| TANGIBLE FIXED ASSETS | 3 | 158,153 | 170,125 | |
| CURRENT ASSETS | ||||
| Stocks | 1,679 | 1,773 | ||
| Bank & Cash | ||||
| CCLA COIF Cash Deposit | 933 | 890 | ||
| Bank Cash Deposits | 35,000 | 0 | ||
| Bank Current Accounts | 153,453 | 140,302 | ||
| Credit Card | 562 | 858 | ||
| Petty Cash | 146 | 150 | ||
| Cash in Hand | 740 | 901 | ||
| Debtors | 7 | 3,041 | 2,205 | |
| Total Current Assets | 195,554 | 147,079 | ||
| CREDITORS | 8 | (7,663) | (7,904) | |
| NET CURRENT ASSETS | 187,891 | 139,175 | ||
| TOTAL NET ASSETS | 346,044 | 309,300 | ||
| FUNDS | ||||
| Designated Tangible Fixed Assts | 5 | 158,153 | 170,125 | |
| Designated Day Care, Stroke Club & Talking Circle | 5 | 15,371 | 6,042 | |
| Designated Minibus | 5 | 17,177 | 10,271 | |
| Restricted Forget Me Knot Club | 5 | 12,129 | 8,574 | |
| General | 5 | 143,214 | 114,288 | |
| TOTAL FUNDS | 346,044 | 309,300 |
The accompanying notes on pages 8 ,9 and 10 form part of these Accounts.
Approved by the Trustees at the Management Committee Meeting on xxth xx xxxx
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Signed on behalf by:
27/08/2024 26/08/2024
Chair Treasurer
Registered charity No 1007949
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Chinnor Village Centre
Statement of Financial Activates for the 12 months ending 31st March 2024
12 Months ended 31 March 2024
3. Tangible Fixed Assets
| Cost at 1 April 2023 Additions Disposals at 31 March 2024 Depreciation at 1 April 2023 Annual Charge Adjustments Disposals at 31 March 2024 Net Book Value At 1 April 2023 At 31 March 2024 |
Centre Building & Car Park £ 291,186 291,186 152,517 5,823 158,340 138,669 132,846 |
Equipt & Furn. £ 35,171 0 (24,364) 10,807 31,375 1,664 3 (24,364) 8,678 3,796 2,129 |
Vehicles Total £ £ 44,860 371,217 0 (24,364) |
|---|---|---|---|
| 44,860 346,853 |
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| 17,196 201,088 4,486 11,973 3 (24,364) |
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| 21,682 188,700 |
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| 27,664 170,125 |
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| 23,178 158,153 |
4. Capital Commitments
5. Movement in Funds
| 5. Movement in Funds | |||||
|---|---|---|---|---|---|
| Balance 1 April 2023 Net Incoming / (Outgoing) Resources Additions to Tangible Assets Disposals of Tangible Assets Depreciation of Tangible Assets Depreciation of Disposals of Tangible Assets Transfers Balance 31 March 2024 Funds are explained in th |
Designated | Restricted Minibus Forget Me Knot Club £ £ 10,271 8,574 6,906 3,555 - 17,177 12,129 s Annual Report. |
Restricted | Unrestricted Total |
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| Tangible Fixed Assets £ 170,125 1 (24,364) (11,973) 24,364 158,153 e Funds sectio |
Day Care, Stroke Club & Talking Circle £ 6,042 9,329 15,371 n of the Trustee |
General £ 114,288 309,300 28,926 36,744 |
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| 143,214 346,044 |
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Reg Charity No : 1007949
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Chinnor Village Centre
Statement of Financial Activates for the 12 months ending 31st March 2024
Chinnor Village Centre
6. Activities
The principal activities of the Association continue to be provision of Day Care for the elderly and the Coffee Shop, which is the main source of income.
| 7. Debtors Amounts due receivable 8. Creditors VAT Fundraisng Donations Payroll Tax ,NIC and Pension Suppliers and accrued liabilities |
2024 3,041 3,041 2024 4,949 168 277 2,269 7,663 |
2023 2,205 |
|---|---|---|
| 2,205 | ||
| 2023 4,004 168 1,148 2,584 |
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| 7,904 |
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Reg Charity No : 1007949
Chinnor Villa e Centre Inde endent Examiner's Re ort to the Trustees of Chinnor Villa e Centre This report on the accounts of Chinnor Village Centre for the twelve months ended 31 March 2024 is in respect of an examination carried out under S43 of the Charities Act 1993 Respective responsibilities of trustees and examiner As the trustees you are responsible for the preparation of the accounts; you consider the audit requirement of section 43(2) of the Charities Act 1993 (the Act) do not apply. It is my responsibility to issue this report on the accounts in accordance with the terms of Regulation 7 of the Charities (Accounts and Reports) Regulations 1995. Basis of independent examiner's report My examination was carried out in accordance with the general direction given by the Charity Commission under section 43(7) (b) of the Act. The examination includes a review of the accounting records kept by the trustees and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you, as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an audit opinion on the view taken by the accounts. Independent examiner's statement In connection with my examination, no matter has come to my attention: l. Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act have not been met or 2. To which, in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. Stephen Beard Accountancy Services l O Cheshire Road Date: f/g/th i+- Thame Oxon OX9 LQ Registered Charity No.: 1007949