Chinnor Village Centre
Trustee’s Annual Report & Accounts
For the Year Ended 31 March 2024
Registered Charity No. 1007949
## Chinnor Village Centre
## Annual Report & Accounts for the twelve months ending 31 March 2024
## **Objectives**
The Centre was established and registered with the Charity Commission in January 1992. The main purpose is to provide a range of facilities and social activities for the inhabitants of Chinnor and the surrounding parishes, thereby reducing potential social isolation and encouraging a sense of community and to relieve the elderly and younger ages from their disabilities. This is achieved by means of day care services, room hire and a coffee shop, providing a range of homemade refreshments.
## **Organisation**
The membership consists of subscribing ‘Friends of the Village Centre’ and at the end of this financial period the total number of members stood at 100. Only ‘Friends’ (otherwise known as members) can vote at formal meetings or be elected to become a trustee and therefore join the Board of Trustees.
The governance of the Centre is carried out by the Board of Trustees. There can be up to 9 Trustees, including up to 4 honorary officers and they are elected annually. The Board reports to an Open Meeting no fewer that 3 times per year including an Annual General Meeting, at which any ‘Friend’ can attend and vote.
## **Trustees**
Michael Moore Chairman Michele Pethers Andy Bennett Vice Chairman Elaine Stokes Cindy Bull Secretary Annette Dearmun Monica Itangata Treasurer
## **Staff**
Sue Collins Coffee Shop Manager Julie Morgan Office Administration p/t Tina Clarke Senior Kitchen Assistant Rayne Hillcoat-Williams Office Administration p/t Gemma Burgess Kitchen Assistant Ffion Williams w/e Kitchen Assistant (18-20) Phoebe Jenkinson Day Care Manager Paul Beard w/e Kitchen Assistant (U18) Emily Carstairs Day Care Assistant Adelle Collins w/e Kitchen Assistant (23+)
## **Self-Employed**
Susan Greengrass Bookkeeper p/t Zoe Luxford Cleaner
## **Independent Examiner**
Stephen Beard Accountancy Services (approved by the Board of Trustees)
## **Banks and Investments**
Lloyds Bank Thame, Oxon Santander Bootle, Merseyside M&G Securities London, EC4R 0HH CCLA Fund London, EC4V 4ET
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Registered Charity No.: 1007949
## **Centre Report**
## **Strategy and Mission**
The Board of Trustees confirm their commitment to the key objects of the Constitution:
- … provide facilities in the interests of social welfare …
- … secure the establishment of a community centre …
- … the provision of day centre facilities;
## **Challenges**
Stabilising the charity’s financial position remains the key focus of the Trustee Board and the business operation. Business dependence on grants and donations are becoming increasingly important; defining business survival.
Day Care attendance numbers remain insufficient to cover staff salary and associated costs.
Implementing the Community Engagement Plan (extending reach, growing Day Care numbers, developing business) has proven difficult; finding suitable multi-year third party funding has not been possible, an absolute necessity if the project is to move forward.
Quantity of available volunteers slow to grow; captivating the interests of and sustaining commitment of a new generation of volunteers could pose unique challenges.
## **Plans**
Continued work with the external grant funding expert WCTD is the priority, to maximise grant funding opportunities. Productivity in this area of our activity is critical to business survival fully acknowledging the cyclical nature of grant funding opportunities.
## **Achievements**
- Access to cash at 31 March 2024 £188K, an increase of £48K over the year
- £153K current account
- £35K instant saver account (80% of main Funds)
- Grants awarded: £70K of which Garfield Weston Foundation £25K, Chinnor Parish Council £9K, OCC Community Transport £10K, OCF Community Capacity £7.1K. Also, John Lewis, McCarthy Stone, SODC, Shanly Foundation and Haddenam Beer Festival for supporting our Day Care activities i.e. attendee entertainment.
- Donations: £26K of which Ivan Cammack £2.7K, Chinnor Open Gardens £5.5K
## **All Operations**
Net Surplus of £34K
- **Day Care:** £15K surplus including a £10K grant from the Chinnor Parish Council, £7.1K from OCF, £900 from Aston Rowant parish council, £400 from Sydenham parish council directly supporting Day Care staff costs,
- **Coffee Shop:** £9K surplus
- **Fundraising:** £20K surplus including events, donations, One Lottery, membership, and Santa’s sleigh
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Registered Charity No.: 1007949
- **Centre: -** £10K deficit including £65K in grants/donations and £7.7K from Fight Bladder Cancer UK who now permanently hire one of our rooms
## **Staff, Volunteers, the Local Community and Parish Councils**
The Trustee Board extend their thanks to all staff and volunteers for their loyalty and contribution, the local community who respond so generously to our call for financial support including legacy donations and the local parish councils of Chinnor, Aston Rowant and Sydenham for their financial support.
Special thanks to Power Aid Ltd who donated and installed a full Solar PV system, to OCC Digital Services for the provision and installation of full fibre broadband, to Airband Ltd for supporting broadband costs, to Chinnor Open Gardens and Ivan Cammack for choosing the Village Centre as the organisation to benefit from their fundraising activity.
## **Results**
The detailed results for the year are set out in the Statement of Financial Activities on page 5. The Balance Sheet is shown on page 6. Associated notes are shown on pages 7 to 8. The Independent Examiner’s Report is included as page 9.
## **Funds**
The Centre has funds totalling £346,044 and that consists of the following funds:
- **Tangible Fixed Assets designated** fund of £158,153, which represents the original book cost values of the building, minibus, furniture, and equipment purchased less the annual depreciation charges to date. Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:
- Buildings at 2% of cost
- Equipment & furniture 3 years
- Vehicles at 10% of cost
- **Friendship and Stroke Club designated** fund of £15,371 which is carried forward from the previous year and includes unspent grants and donations from the current financial year and is held to help cover the on-going provision of services.
- **Minibus designated** fund of £17,177 is a reserve to replace (or repair) the minibus
- **FMKC restricted** fund of £12,129 which is held to reflect the grants and donations received specifically for the club and to cover costs like attendance and entertainment.
- **General Unrestricted** fund of £143,214, which is equivalent to 8 months of the Centre’s annual charitable expenditure, excluding the Friendship and Stroke club service that has its own designated fund. Ideally, the fund needs to show an increase to help meet the increasing needs of the local community.
## **Investments**
The current policy is to invest surplus cash balance between
- Medium and long-term investment in an actively managed fixed interest fund specifically for charities and designed to produce high income while preserving capital values.
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Registered Charity No.: 1007949
- Fixed rate interest-bearing short-term bank deposits
- Cash available at bank on current accounts for meeting operating and one-off project requirements
## **Annual General Meeting**
The AGM will be held 4 September 2024 at the Village Centre, High Street, Chinnor
Michael Moore
## Chairman
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Registered Charity No.: 1007949
**Chinnor Village Centre**
**Statement of Financial Activates for the 12 months ending 31st March 2024**
|**INCOMING RESOURCES**
Friendship Club
Subscriptions from users
Grants
Donation
Forget Me Knot
Attendance
Donations
Grants
Stroke Club
Attendance
Grant
Coffee Shop
Fundraising Events
Donations
General
General Grants
SODC
Garfield Weston
Other
Rooms Hire
Minibus Hire
Investment Income
Total Incoming Resources
CHARITABLE EXPENDITURE
Day Care
Staff
Direct
Other
Forget Me Knot
Other
Stroke Club
Other
Centre & Coffee Shop
Staff
Food & Drink
Other
Fundraising
Minibus
Depreciation
Total Charitable Expenditure
**NET INCOMING/ (OUTGOING) RESOURCES**
Unrealised (loss) / gain on investment
Net Forget Me Knot Fund 1Apr2023/31 Mar2024
**NET INCOMING/ (OUTGOING) RESOURCES**
**TOTAL FUNDS AT 1 April 2022/ 31 March 2023**
**Transfers between Funds**
**TOTAL FUNDS AT 1 April 2023/ 31 March 24**
Registered charity No 1007949|**Notes:**
**3**|**Unrestricted**
**Funds**
**£**
13,154
17,400
-
10
-
757
118,459
26,326
20,703
9,290
25,000
983
21,561
3099
143
256,885
26821
5715
-
1289
96,756
35,824
56,416
5137
11,973
239,931
16,954
-
-
16,954
284,413
301,367
- 5 -|**Restricted**
**Funds**
**£**
-
11,775
1,680
637
-
-
638
-
-
-
-
-
-
11388
-
26,118
3084
-
1435
-
-
-
-
-
4482
-
9,001
17,117
-
2673
19,790
24,887
44,677|**12 Months**
**ended 31 March**
**2024**
**Total**
**£**|**12 Months**
**ended 31**
**March 2023**
**£**|
|---|---|---|---|---|---|
|||||13,154
29,175
-
1,680
647
-
757
638
118,459
26,326
20,703
9,290
25,000
983
21,561
14,487
143
283,003
26,821
8,799
-
1,435
1,289
96,756
35,824
56,416
5,137
4,482
11,973
248,932
34,071
-
2,673
36,744
309,300
-
346,044|8,364
12,350
686
553
604
-
493
500
90,283
29,528
45,972
7,238
0
16,367
18,231
3,339
622|
||||||235,130|
||||||10,000
993
-
1,074
500
105,209
25,519
46,110
3,486
1,946
12,479|
||||||207,316|
||||||27,814
-
-
27,814
281,486|
||||||309,300|
|||||||
**Chinnor Village Centre**
## **Balance Sheet as at 31 March 24**
||||**31 March 2024**|**31 March 2023**|
|---|---|---|---|---|
||**Notes:**||**£**|**£**|
|**TANGIBLE FIXED ASSETS**||**3**|158,153|170,125|
|**CURRENT ASSETS**|||||
|Stocks|||1,679|1,773|
|Bank & Cash|||||
|CCLA COIF Cash Deposit|||933|890|
|Bank Cash Deposits|||35,000|0|
|Bank Current Accounts|||153,453|140,302|
|Credit Card|||562|858|
|Petty Cash|||146|150|
|Cash in Hand|||740|901|
|Debtors||**7**|3,041|2,205|
|**Total Current Assets**|||195,554|147,079|
|**CREDITORS**||**8**|(7,663)|(7,904)|
|**NET CURRENT ASSETS**|||187,891|139,175|
|**TOTAL NET ASSETS**|||346,044|309,300|
|**FUNDS**|||||
|Designated Tangible Fixed Assts||**5**|158,153|170,125|
|Designated Day Care, Stroke Club & Talking Circle||**5**|15,371|6,042|
|Designated Minibus||**5**|17,177|10,271|
|Restricted Forget Me Knot Club||**5**|12,129|8,574|
|General||**5**|143,214|114,288|
|**TOTAL FUNDS**|||346,044|309,300|
The accompanying notes on pages 8 ,9 and 10 form part of these Accounts.
Approved by the Trustees at the Management Committee Meeting on xxth xx xxxx
**----- Start of picture text -----**
Signed on behalf by:
27/08/2024 26/08/2024
Chair Treasurer
Registered charity No 1007949
- 6 -
**----- End of picture text -----**
## **Chinnor Village Centre**
Statement of Financial Activates for the 12 months ending 31st March 2024
12 Months ended 31 March 2024
## **3. Tangible Fixed Assets**
|**Cost**
at 1 April 2023
Additions
Disposals
at 31 March 2024
**Depreciation**
at 1 April 2023
Annual Charge
Adjustments
Disposals
at 31 March 2024
Net Book Value
At 1 April 2023
At 31 March 2024|**Centre**
**Building**
**& Car**
**Park**
**£**
291,186
291,186
152,517
5,823
158,340
138,669
132,846|**Equipt &**
**Furn.**
**£**
35,171
0
(24,364)
10,807
31,375
1,664
3
(24,364)
8,678
3,796
2,129|**Vehicles**
**Total**
**£**
**£**
44,860
371,217
0
(24,364)|
|---|---|---|---|
||||44,860
346,853|
||||17,196
201,088
4,486
11,973
3
(24,364)|
||||21,682
188,700|
|||||
||||27,664
170,125|
|||||
||||23,178
158,153|
## **4. Capital Commitments**
## **5. Movement in Funds**
|**5. Movement in Funds**||||||
|---|---|---|---|---|---|
|Balance 1 April 2023
Net Incoming / (Outgoing)
Resources
Additions to Tangible
Assets
Disposals of Tangible
Assets
Depreciation of Tangible
Assets
Depreciation of Disposals
of Tangible Assets
Transfers
Balance 31 March 2024
Funds are explained in th||**Designated**|**Restricted**
**Minibus**
**Forget**
**Me Knot**
**Club**
**£**
**£**
10,271
8,574
6,906
3,555
-
17,177
12,129
s Annual Report.|**Restricted**|**Unrestricted**
**Total**|
||**Tangible**
**Fixed**
**Assets**
£
170,125
1
(24,364)
(11,973)
24,364
158,153
e Funds sectio|**Day Care,**
**Stroke**
**Club &**
**Talking**
**Circle**
£
6,042
9,329
15,371
n of the Trustee|||**General**
**£**
114,288
309,300
28,926
36,744|
||||||143,214
346,044|
|||||||
Reg Charity No : 1007949
- 7 -
## **Chinnor Village Centre**
Statement of Financial Activates for the 12 months ending 31st March 2024
## **Chinnor Village Centre**
## **6. Activities**
The principal activities of the Association continue to be provision of Day Care for the elderly and the Coffee Shop, which is the main source of income.
|**7. Debtors**
Amounts due receivable
**8. Creditors**
VAT
Fundraisng Donations
Payroll Tax ,NIC and Pension
Suppliers and accrued liabilities|**2024**
3,041
3,041
**2024**
4,949
168
277
2,269
7,663|**2023**
2,205|
|---|---|---|
|||2,205|
|||**2023**
4,004
168
1,148
2,584|
|||7,904|
- 8 -
Reg Charity No : 1007949
Chinnor Villa
e Centre
Inde
endent Examiner's Re
ort to the Trustees of Chinnor Villa
e Centre
This report on the accounts of Chinnor Village Centre for the twelve months ended 31 March
2024 is in respect of an examination carried out under S43 of the Charities Act 1993
Respective responsibilities of trustees and examiner
As the trustees you are responsible for the preparation of the accounts; you consider the audit
requirement of section 43(2) of the Charities Act 1993 (the Act) do not apply. It is my
responsibility to issue this report on the accounts in accordance with the terms of Regulation
7 of the Charities (Accounts and Reports) Regulations 1995.
Basis of independent examiner's report
My examination was carried out in accordance with the general direction given by the
Charity Commission under section 43(7) (b) of the Act. The examination includes a review of
the accounting records kept by the trustees and a comparison of the accounts with those
records. It also includes considering any unusual items or disclosures in the accounts and
seeking explanations from you, as trustees concerning such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit and
consequently, I do not express an audit opinion on the view taken by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
l. Which gives me reasonable cause to believe that in any material respect the
requirements to keep accounting records in accordance with section 41 of the Act
have not been met
or
2. To which, in my opinion attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Stephen Beard Accountancy Services
l O Cheshire Road
Date:
f/g/th i+-
Thame
Oxon OX9 LQ
Registered Charity No.: 1007949