2023-03-31-accounts - Chinnor Village Centre

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Chinnor Village Centre

Trustee’s Annual Report & Accounts

For the Year Ended 31 March 2023

Registered Charity No. 1007949

Chinnor Village Centre

Chinnor Village Centre

Annual Report & Accounts for the twelve months ending 31 March 2023

Objectives

The Centre was established and registered with the Charity Commission in January 1992. The main purpose is to provide a range of facilities and social activities for the inhabitants of Chinnor and the surrounding parishes, thereby reducing potential social isolation and encouraging a sense of community and to relieve the elderly and younger ages from their disabilities. This is achieved by means of day care services, room hire and a coffee shop, providing a range of homemade refreshments.

Organisation

The membership consists of subscribing ‘Friends of the Village Centre’ and at the end of this financial period the total number of members stood at 96. Only ‘Friends’ (otherwise known as members) can vote at formal meetings or be elected to become a trustee and therefore join the Board of Trustees.

The governance of the Centre is carried out by the Board of Trustees. There can be up to 9 Trustees, including up to 4 honorary officers and they are elected annually. The Board reports to an Open Meeting at least 3 times per year including an Annual General Meeting, at which any ‘Friend’ can attend and vote.

Trustees

Michael Moore Chairman Alan Mawby Chris Melbourne Andy Bennett Vice Chairman Michele Pethers Cindy Bull Secretary Elaine Stokes Stephanie Green Treasurer Annette Dearmun

Staff

Sue Collins Coffee Shop Manager Julie Morgan Office Administration p/t Tina Clarke Senior Kitchen Assistant Rayne Hillcoat-Williams Office Administration p/t Claire Jenkinson Kitchen Assistant Rowen Graham Day Care Manager Emily Carstairs Day Care Assistant Self-Employed Susan Greengrass Bookkeeper p/t Zoe Luxford Cleaner

Self-Employed

Independent Examiner

Stephen Beard Accountancy Services (approved by the Board of Trustees)

Banks and Investments

Lloyds Bank Thame, Oxon Santander Bootle, Merseyside M&G Securities London, EC4R 0HH CCLA Fund London, EC4V 4ET

Registered Charity No.1007949

Centre Report

 Strategy and Mission

The Board of Trustees confirm their commitment to the key objects of the Constitution:

… provide facilities in the interests of social welfare …
… secure the establishment of a community centre …
… the provision of day centre facilities.

 Challenges

The charity’s financial situation has been decreasing over many years. Events like the pandemic and rising inflation have acted as accelerators. Entering April 2022, following extended periods of lockdown, the charity’s financial position was recognised as weak with a growing risk of insolvency; access to cash and investments were limited to £95K. Day Care services operate at a loss and the Coffee Shop and Room Hire operations were not at previous levels of income.

OCC and SODC no longer provide revenue support helping us to maintain the services provided to the local parishes.

Quantity of available volunteers continues to reduce.

 Plans

The Trustee Board decided on three new actions focusing on improving the financial situation:

To employ a grant funding expert specialising in multi-year revenue application opportunities.
To set-up a ‘crowdfunding’ type scheme via Just Giving (extending the reach of our message and financial support from the local community).
To engage with advocates of the Centre capable of providing business and financial advice/support (Friends of the Village Centre).

 Achievements

1) Access to cash on 31 March £140K, an increase of £71K over the year
2) Working with the grant funding expert we have finalised two plans that will be used for multi-year funding applications during the next financial year:
Community Engagement Plan
A 3-Year Financial forecast
3) The ‘crowdfunding’ scheme surpassed its objective of £10K.
4) Feedback and donations from our ‘Friends’ have been valuable and significant.

Registered Charity No.1007949

Chinnor Village Centre

 All Operations

Net Surplus of £28K

Day Care: -£15K including a £10K grant from the Chinnor Parish Council to directly support staff costs.
Coffee Shop: +£3K including price increases in April and September
Fundraising: +27K including events, donations, One Lottery, membership, and Santa’s sleigh
Centre: +£13K including £70K in grants/donations and £7.4K from Fight Bladder Cancer UK who now permanently hire one of our rooms

 Staff, Volunteers, the Local Community and Parish Councils

The Trustee Board extend their thanks to all staff and volunteers for their loyalty and contribution, the local community who responded so generously to our call for financial support (£63K in donations) and the local parish councils of Chinnor, Aston Rowant and Sydenham for their financial support.

Many thanks to Power Aid Ltd who donated and installed a full Solar PV system at the Village Centre.

 Results

The detailed results for the year are set out in the Statement of Financial Activities on page 5. The Balance Sheet is shown on page 6. Associated notes are shown on pages 7, 8 and 9. The Independent Examiner’s Report is included on page10.

 Funds

The Centre has funds totalling £309,300 and that consists of the following funds:

Tangible Fixed Assets designated fund of £170,125, which represents the original book cost values of the building, minibus, furniture, and equipment purchased less the annual depreciation charges to date.
Friendship and Stroke Club designated fund of £6,042 which is carried forward from prior years and includes unspent grants and donations from the current financial year. The fund is held to help cover the on-going provision of services.
Minibus designated fund of £10,271 is a reserve to replace (or repair) the minibus.
FMKC restricted fund of £8,574, which is held to reflect the grants and donations received specifically for the club to cover costs like attendance and entertainment.
General Unrestricted fund of £114,288, which is equivalent to 6 months of the Centre’s annual charitable expenditure, excluding the Friendship and Stroke club service that has its own designated fund. Ideally, the fund needs to show an increase to help meet the increasing needs of the local community.

Registered Charity No.1007949

Statement of Financial Activates as of 31st March 2023 INCOMING RESOURCES Day Care Subscriptions from users Grants Donation Forget Me Knot Attendance Donations Stroke Club Attendance Grant Furloughed Rebate Coffee Shop Fundraising Events Donations General General Grants SODC Chinnor PC s etc Other Rooms Hire Minibus Hire Investment Income Total Incoming Resources CHARITABLE EXPENDITURE Day Care Staff Direct Other Forget Me Knot Other Stroke Club Other Centre & Coffee Shop Staff Food & Drink Other Fundraising Minibus Depreciation Total Charitable Expenditure NET INCOMING/ (OUTGOING) RESOURCES Unrealised (loss) / gain on investment Extraordinary Items NET INCOMING/ (OUTGOING) RESOURCES TOTAL FUNDS AT 1 April 2021 / 31 March 2022 (RESTATED) Transfers between Funds TOTAL FUNDS AT 1 April 2022 / 31 March 2023	Chinnor Village Centre Unrestricted Notes: Funds £ 8,364 - - - - 493 500 90,283 29,528 45,972 7,238 - 16,367 18,231 3339 622 220,937 - - - -32 500 105,209 25,519 46,110 3,486 1,946 3 12,479 195,217 25,720 - - 25,720 254,693 4,000 284,413	Restricted Funds £ - 12,350 686 553 604 - - - - - - - - - - - 14,193 10,000 993 - 1106 - - - - - - - 12,099 2,094 - - 2,094 26,793 (4,000) 24,887	12 Months ended 31 March 2023 Total £	12 Months ended 31 March 2022 £
			8,364 12,350 686 553 604 493 500 - 90,283 29,528 45,972 7,238 - 16,367 18,231 3,339 622 235,130 10,000 993 - 1,074 500 105,209 25,519 46,110 3,486 1,946 12,479 207,316 27,814 - - 27,814 281,486 - 309,300	1,964 13,522 - 30 49 92 - 12,916 52,520 9,528 6,445 15,394 1,000 105 5,903 220 645
				120,333
				10,083 63 - 290 - 65,248 14,095 28,791 277 1,674 12,707
				133,228
				(12,895) - - (12,895) 284,560 -
				271,665

Registered Charity No.1007949

		31 Nlarch 2023
	Notes:
TjffiRIGfBLE FIXED ASSETS		170,125
Investments - M & G Charibond
CuRRENT ASSETS
Stocks			1,285
Bank & Cash
CCLA COIF Cash Deposit
Bank Cash Deposits
Bank Current
Accounts
Credit Card
Petty Cash
Cash in Hand
Debtors
Total Current
Assets
CREDITORS
NET CuRRENT ASSETS
TOTAL NET
ASSETS
FUNDS
Designated Tangible Fixed Assts		170,125	178,303
Designated Day Care, Stroke Club & Talking Circle		6,042	4,00G
Designated Minibus		10,271	8,875
Restricted Forget Me Knot Club		8]574	8,522
Restricted Donation for Concert		0	4,000
General		114288	77,430
TOTAL FUNDS		309,300	281,130
The accompanying notes on pages 8 ,9 and 10 form part of these Accounts.
Approved by the Trustees at the Management Committee Meeting 02/08/2023
.i E/i- .u	Treasurer

Chinnor Village Centre

Accounting Policies

These accounts have been drawn-up on the historical cost and accrual basis. The income from a grant received is apportioned over the period to which it relates. The proceeds of certain fundraising events are shared with other charities and the amount shown in these accounts is the net share to this charity.

Buildings, equipment, and furnishings are recorded at cost or, in the case of gifts to the Centre, at their approximate market values.

The building has been depreciated at the rate of 2% per annum and there is a continued maintenance programme to keep the premises in a good state of repair and appearance. The costs are charged to expenditure as and when incurred. Equipment and Furnishings have been depreciated at a third per annum. The minibus is depreciated at 10% per annum.

Investment is stated at market valuation as at financial year end date. Gains and losses on disposals or revaluations of investments are charged or credited to the Statement of Financial Activities shown on Page 6.

Management and Administration of the Charity

All paid staff are engaged in the application of the Centre’s charitable work and any costs involved with administration (photocopying, postage etc. for meetings) re negligible in relation to other activities and, accordingly, have not been separated within these accounts.

Registered Charity No.1007949

3. Tangible Fixed Assets

Cost At 1 April 2022 Additions Disposals At 31 March 2023 Depreciation At 1 April 2022 Annual Charge Disposals At 31 March 2023 Net Book Value At 1 April 2022 At 31 March 2023	Centre Building & Car Park £ 291,186 291,186 146,694 5,825 152,519 144,492 138,667	Equip. & Furn. £ 30,870 4,301 35,171 29,210 2,167 31,377 1,660 3,794	Vehicles Total £ £ 44,861 366,917 4,301 0
			44,861 371,218
			12,710 188,614 4,487 12,479
			17,197 201,093

			32,151 178,303

			27,664 170,125

4. Capital Commitments

5. Movement in Funds

5. Movement in Funds
Balance 1 April 2022 Net Incoming / (Outgoing) Resources Additions to Tangible Assets Disposals of Tangible Assets Depreciation of Tangible Assets Depreciation of Disposals of Tangible Assets Transfers Balance 31 March 2023		Designated	Minibus £ 8,750 1,521 - 10,271	Restricted	Unrestricted Total
	Tangible Fixed Assets £ 178,303 4,301 - (12,479) - 170,125	Day Care, Stroke Club & Talking Circle £ 4,000 2,042 6,042		Forget Me Knot Club Donation For Concert £ £ 8,522 4,000 52 (4,000) 8,574 0	General £ 90,328 281,130 23,960 28,170
					114,288 309,300

Funds are explained in the Funds section of the Trustees Annual Report.

Registered Charity No.1007949

Chinnor Village Centre

6. Activities

The principal activities of the Association continue to be provision of Day Care for the elderly and the Coffee Shop, which is the main source of income.

7. Debtors Insurance Prepaid Amounts due receivable 8. Creditors VAT Fundraising Donations Payroll Tax, NIC and Pension Music for Charities Other Creditors - Concert Suppliers and accrued liabilities	2023 - 2,205 2,205 2023 4,004 168 1,148 - - 2,584 7,904	2022 347 4,021
		4,368
		2022 1,908 168 - 183 4,000 1,995
		8,254

Registered Charity No.1007949