Chinnor Village Centre Trustee’s Annual Report & Accounts For the Year Ended 31 March 2023 Registered Charity No. 1007949 **Chinnor Village Centre** ## Chinnor Village Centre ## Annual Report & Accounts for the twelve months ending 31 March 2023 ## **Objectives** The Centre was established and registered with the Charity Commission in January 1992. The main purpose is to provide a range of facilities and social activities for the inhabitants of Chinnor and the surrounding parishes, thereby reducing potential social isolation and encouraging a sense of community and to relieve the elderly and younger ages from their disabilities. This is achieved by means of day care services, room hire and a coffee shop, providing a range of homemade refreshments. ## **Organisation** The membership consists of subscribing ‘Friends of the Village Centre’ and at the end of this financial period the total number of members stood at 96. Only ‘Friends’ (otherwise known as members) can vote at formal meetings or be elected to become a trustee and therefore join the Board of Trustees. The governance of the Centre is carried out by the Board of Trustees. There can be up to 9 Trustees, including up to 4 honorary officers and they are elected annually. The Board reports to an Open Meeting at least 3 times per year including an Annual General Meeting, at which any ‘Friend’ can attend and vote. ## **Trustees** Michael Moore Chairman Alan Mawby Chris Melbourne Andy Bennett Vice Chairman Michele Pethers Cindy Bull Secretary Elaine Stokes Stephanie Green Treasurer Annette Dearmun ## **Staff** Sue Collins Coffee Shop Manager Julie Morgan Office Administration p/t Tina Clarke Senior Kitchen Assistant Rayne Hillcoat-Williams Office Administration p/t Claire Jenkinson Kitchen Assistant Rowen Graham Day Care Manager Emily Carstairs Day Care Assistant **Self-Employed** Susan Greengrass Bookkeeper p/t Zoe Luxford Cleaner ## **Self-Employed** ## **Independent Examiner** Stephen Beard Accountancy Services (approved by the Board of Trustees) ## **Banks and Investments** Lloyds Bank Thame, Oxon Santander Bootle, Merseyside M&G Securities London, EC4R 0HH CCLA Fund London, EC4V 4ET 1 Registered Charity No.1007949 ## **Centre Report** ##  **Strategy and Mission** The Board of Trustees confirm their commitment to the key objects of the Constitution: - … provide facilities in the interests of social welfare … - … secure the establishment of a community centre … - … the provision of day centre facilities. ##  **Challenges** The charity’s financial situation has been decreasing over many years. Events like the pandemic and rising inflation have acted as accelerators. Entering April 2022, following extended periods of lockdown, the charity’s financial position was recognised as weak with a growing risk of insolvency; access to cash and investments were limited to £95K. Day Care services operate at a loss and the Coffee Shop and Room Hire operations were not at previous levels of income. OCC and SODC no longer provide revenue support helping us to maintain the services provided to the local parishes. Quantity of available volunteers continues to reduce. ##  **Plans** The Trustee Board decided on three new actions focusing on improving the financial situation: 1. To employ a grant funding expert specialising in multi-year revenue application opportunities. 2. To set-up a ‘crowdfunding’ type scheme via Just Giving (extending the reach of our message and financial support from the local community). 3. To engage with advocates of the Centre capable of providing business and financial advice/support (Friends of the Village Centre). ##  **Achievements** - 1) Access to cash on 31 March £140K, an increase of £71K over the year - 2) Working with the grant funding expert we have finalised two plans that will be used for multi-year funding applications during the next financial year: - Community Engagement Plan - A 3-Year Financial forecast - 3) The ‘crowdfunding’ scheme surpassed its objective of £10K. - 4) Feedback and donations from our ‘Friends’ have been valuable and significant. 2 Registered Charity No.1007949 **Chinnor Village Centre** ##  **All Operations** Net Surplus of £28K - **Day Care:** -£15K including a £10K grant from the Chinnor Parish Council to directly support staff costs. - **Coffee Shop:** +£3K including price increases in April and September - **Fundraising:** +27K including events, donations, One Lottery, membership, and Santa’s sleigh - **Centre:** +£13K including £70K in grants/donations and £7.4K from Fight Bladder Cancer UK who now permanently hire one of our rooms ##  **Staff, Volunteers, the Local Community and Parish Councils** The Trustee Board extend their thanks to all staff and volunteers for their loyalty and contribution, the local community who responded so generously to our call for financial support (£63K in donations) and the local parish councils of Chinnor, Aston Rowant and Sydenham for their financial support. Many thanks to Power Aid Ltd who donated and installed a full Solar PV system at the Village Centre. ##  **Results** The detailed results for the year are set out in the Statement of Financial Activities on page 5. The Balance Sheet is shown on page 6. Associated notes are shown on pages 7, 8 and 9. The Independent Examiner’s Report is included on page10. ##  **Funds** The Centre has funds totalling £309,300 and that consists of the following funds: - **Tangible Fixed Assets designated** fund of £170,125, which represents the original book cost values of the building, minibus, furniture, and equipment purchased less the annual depreciation charges to date. - **Friendship and Stroke Club designated** fund of £6,042 which is carried forward from prior years and includes unspent grants and donations from the current financial year. The fund is held to help cover the on-going provision of services. - **Minibus designated** fund of £10,271 is a reserve to replace (or repair) the minibus. - **FMKC restricted** fund of £8,574, which is held to reflect the grants and donations received specifically for the club to cover costs like attendance and entertainment. - **General Unrestricted** fund of £114,288, which is equivalent to 6 months of the Centre’s annual charitable expenditure, excluding the Friendship and Stroke club service that has its own designated fund. Ideally, the fund needs to show an increase to help meet the increasing needs of the local community. 3 Registered Charity No.1007949 ## |**Statement of**
**Financial**
**Activates as of**
**31st March 2023**
**INCOMING RESOURCES**
Day Care
Subscriptions from users
Grants
Donation
Forget Me Knot
Attendance
Donations
Stroke Club
Attendance
Grant
Furloughed Rebate
Coffee Shop
Fundraising Events
Donations
General
General Grants
SODC
Chinnor PC s etc
Other
Rooms Hire
Minibus Hire
Investment Income
Total Incoming Resources
CHARITABLE EXPENDITURE
Day Care
Staff
Direct
Other
Forget Me Knot
Other
Stroke Club
Other
Centre & Coffee
Shop
Staff
Food & Drink
Other
Fundraising
Minibus
Depreciation
Total Charitable Expenditure
**NET INCOMING/ (OUTGOING) RESOURCES**
Unrealised (loss) / gain on investment
Extraordinary Items
**NET INCOMING/ (OUTGOING) RESOURCES**
**TOTAL FUNDS AT 1 April 2021 / 31 March 2022**
**(RESTATED)**
**Transfers between Funds**
**TOTAL FUNDS AT 1 April 2022 / 31 March 2023**|**Chinnor Village Centre**
**Unrestricted**
**Notes:**
**Funds**
**£**
8,364
-
-
-
-
493
500
90,283
29,528
45,972
7,238
-
16,367
18,231
3339
622
**220,937**
-
-
-
-32
500
105,209
25,519
46,110
3,486
1,946
**3**
12,479
**195,217**
25,720
-
-
25,720
254,693
4,000
**284,413**|**Restricted**
**Funds**
**£**
-
12,350
686
553
604
-
-
-
-
-
-
-
-
-
-
-
**14,193**
10,000
993
-
1106
-
-
-
-
-
-
-
**12,099**
2,094
-
-
2,094
26,793
(4,000)
**24,887**|**12 Months**
**ended 31**
**March 2023**
**Total**
**£**|**12**
**Months**
**ended**
**31**
**March**
**2022**
**£**| |---|---|---|---|---| ||||8,364
12,350
686
553
604
493
500
-
90,283
29,528
45,972
7,238
-
16,367
18,231
3,339
622
**235,130**
10,000
993
-
1,074
500
105,209
25,519
46,110
3,486
1,946
12,479
**207,316**
27,814
-
-
27,814
281,486
-
**309,300**|1,964
13,522
-
30
49
92
-
12,916
52,520
9,528
6,445
15,394
1,000
105
5,903
220
645| |||||**120,333**| |||||10,083
63
-
290
-
65,248
14,095
28,791
277
1,674
12,707| |||||**133,228**| |||||(12,895)
-
-
(12,895)
284,560
-| |||||**271,665**| 5 Registered Charity No.1007949 ## |||31 Nlarch 2023|| |---|---|---|---| ||Notes:||| |TjffiRIGfBLE FIXED ASSETS||170,125|| |Investments - M & G Charibond|||| |CuRRENT ASSETS|||| |Stocks|||1,285| |Bank & Cash|||| |CCLA COIF Cash Deposit|||| |Bank Cash Deposits|||| |Bank Current|||| |Accounts|||| |Credit Card|||| |Petty Cash|||| |Cash in Hand|||| |Debtors|||| |Total Current|||| |Assets|||| |CREDITORS|||| |NET CuRRENT ASSETS|||| |TOTAL NET|||| |ASSETS|||| |FUNDS|||| |Designated Tangible Fixed Assts||170,125|178,303| |Designated Day Care, Stroke Club & Talking
Circle||6,042|4,00G| |Designated Minibus||10,271|8,875| |Restricted Forget Me Knot Club||8]574|8,522| |Restricted Donation for Concert||0|4,000| |General||114288|77,430| |TOTAL FUNDS||309,300|281,130| |The accompanying notes on pages 8 ,9 and 10 form part of these Accounts.|||| |Approved by the Trustees at the Management Committee Meeting 02/08/2023|||| |.i E/i- .u|Treasurer||| **Chinnor Village Centre** ## **Accounting Policies** These accounts have been drawn-up on the historical cost and accrual basis. The income from a grant received is apportioned over the period to which it relates. The proceeds of certain fundraising events are shared with other charities and the amount shown in these accounts is the net share to this charity. Buildings, equipment, and furnishings are recorded at cost or, in the case of gifts to the Centre, at their approximate market values. The building has been depreciated at the rate of 2% per annum and there is a continued maintenance programme to keep the premises in a good state of repair and appearance. The costs are charged to expenditure as and when incurred. Equipment and Furnishings have been depreciated at a third per annum. The minibus is depreciated at 10% per annum. Investment is stated at market valuation as at financial year end date. Gains and losses on disposals or revaluations of investments are charged or credited to the Statement of Financial Activities shown on Page 6. ## **Management and Administration of the Charity** All paid staff are engaged in the application of the Centre’s charitable work and any costs involved with administration (photocopying, postage etc. for meetings) re negligible in relation to other activities and, accordingly, have not been separated within these accounts. 7 Registered Charity No.1007949 **3. Tangible Fixed Assets** |**Cost**
At 1 April 2022
Additions
Disposals
At 31 March 2023
**Depreciation**
At 1 April 2022
Annual Charge
Disposals
At 31 March 2023
Net Book Value
At 1 April 2022
At 31 March 2023|**Centre**
**Building**
**& Car**
**Park**
**£**
291,186
**291,186**
146,694
5,825
152,519
144,492
**138,667**|**Equip. &**
**Furn.**
**£**
30,870
4,301
**35,171**
29,210
2,167
31,377
1,660
**3,794**|**Vehicles**
**Total**
**£**
**£**
44,861
366,917
4,301
0| |---|---|---|---| ||||**44,861**
**371,218**| ||||12,710
188,614
4,487
12,479| ||||17,197
201,093| ||||| ||||32,151
178,303| ||||| ||||**27,664**
**170,125**| ## **4. Capital Commitments** ## **5. Movement in Funds** |**5. Movement in Funds**|||||| |---|---|---|---|---|---| |Balance 1 April 2022
Net Incoming /
(Outgoing) Resources
Additions to Tangible
Assets
Disposals of Tangible
Assets
Depreciation of Tangible
Assets
Depreciation of Disposals
of Tangible Assets
Transfers
Balance 31 March 2023||**Designated**|**Minibus**
**£**
8,750
1,521
-
**10,271**|**Restricted**|**Unrestricted**
**Total**| ||**Tangible**
**Fixed**
**Assets**
£
178,303
4,301
-
(12,479)
-
**170,125**|**Day**
**Care,**
**Stroke**
**Club &**
**Talking**
**Circle**
£
4,000
2,042
**6,042**||**Forget**
**Me Knot**
**Club**
**Donation**
**For**
**Concert**
**£**
**£**
8,522
4,000
52
(4,000)
**8,574**
**0**|**General**
**£**
90,328
281,130
23,960
28,170| ||||||**114,288**
**309,300**| Funds are explained in the Funds section of the Trustees Annual Report. 8 Registered Charity No.1007949 **Chinnor Village Centre** ## **6. Activities** The principal activities of the Association continue to be provision of Day Care for the elderly and the Coffee Shop, which is the main source of income. |**7. Debtors**
Insurance Prepaid
Amounts due receivable
**8. Creditors**
VAT
Fundraising Donations
Payroll Tax, NIC and Pension
Music for Charities
Other Creditors - Concert
Suppliers and accrued liabilities|**2023**
-
2,205
2,205
**2023**
4,004
168
1,148
-
-
2,584
7,904|**2022**
347
4,021| |---|---|---| |||4,368| |||**2022**
1,908
168
-
183
4,000
1,995| |||8,254| 9 Registered Charity No.1007949 ## ## ## ## ##