Chinnor Willage Centre Trustee's Annual Report & Accounts For the year ended 31" March 2021 Registered Charity No.1007949
Chinnor Willa Annu rt & accounts for the t1¥? months 1 31" Alarch The Centre was estsblished and regisleted with the Charity Commission as a charity in January 1992. Its main purpose is to proTh)te the benefft of the inhatxtants of Chinnor and the surrounding parishes by providing a community centre to relieve the elderty and younger ages from their disabilities by means of social welfare and day care lIttleS and a )ff* shop facilty pfovKling a range of meals snacks and refreshments for everyone to enjoy. Organlsatlon The membership consists of subscribing 'Friends of the Village Centre" and at end of this financial period the total number of members stcx)d at 85. Only 'Friends" {otherwise known as members) can vote at fomal meeb.ngs or be elected to become a trustee and therefore join the Board of Trustees. The govemance of the Centre is carried out by the Board of Twstees. The can be up to 9 Trustees. including up to 4 honorary OffirS and they are ewed annually. The Board reports to an Open Meeting no fewer than 3 times per year including an Annual General Meeting. at which any Friend can attend and vote. Trustees Alan Mawby Andy Bennett Cindy Bull - Chaima - Chairman . Secr8tary miche Pethers Michael Moore C¢>opted Elaine Stokes CoPted Sue Collins Tina Clarke Emily Carstairs Alan Dedman Tania Case Coffee Shop Manager Coffee Shop A&sistant Coffee Shop Assistant Cl8aneT ookkeepgr Independent Examiner Stephen Beard Accountancy SeNKes (approved by the Board of Ttee5). Banks Lloyds TSB. Thame, Oxon. Santsnder Bootte, MerseysKle Virgin Money. Jubilee House, Gosforth. Newcasue upon Tyne NE3 4PL. CCLA Fund, Senator House, 85 Queen Victoria Street, London EC4V 4 Investments M&G Securilies Llmited. Laurence Pounthey Hill. London EC4R OHH. ReBCrtY I(Y)7949
Centre Re The reporting pertod covers the financial year from 1° April 2020 to 31 March 2021. The Centre wa$ unable to provmde its full range of services for most of the finan1 year due to COVID-19. In the reporting period, Centre was financially supF¥Jrted by Oxfordshire County Council and South Oxfordshire DistTiCt Council. A Day ca Grant was provided by Oxfordshire County Cour¢cil until 31 March 2021. Chinnor Parish Council continued to support fvnding of our minibus tepairs. The Centre very much appreciates the conb.nued support from all funding authoritbes, bLFI the long periods of the C$ntre being closed limited the level of financial supFxJrt in the financk?l year to end 31 March 2021. Centre continues to apply for all relevant grants. wh8n possibk. Thanks to Mike MooTr for his conb.nued involvement wrth this la$k. The Centre readily appreclates any fomi ot supwrt that may be offered by members and volunteers alike. Maintaining financial stability, in what continues to be difficult corltionS for many commercial. charitable and voluntary organisations. in the past tr1ve months has proved very difficult. As mentioned preVu$1y, COVID -19 has forced the Centre to close for long periods and that will conttnue for some b'me. Day Care, otherwise kn¢)wn ay the Fr6endship Club nomally operating for 3 days each week was unable to meet during the fi.nancial year whith vrds a great shame as the number of elderly resldents who are in need of social welfare is undoubtedly incwsing. Currentiy, the Centre is without a Care SeNices Manager and a Deputy. The'Forget Me Knot Cafè. and th8'Stroke Club, was Unab to OF during the financkl year. The Coffee Shop was only ab to 0ft on (%rt8in dayJ in April, S•ptember, October and Mber- this ieflected in the low tumover of £4,632. Fundra181ng The fund raising Group continued overseen by Elaine Stokes and her leam of helpers including Julie Bennett, Dorolhea Dunn. Andrea and Chns Melboume, Jo Smythe, Karen Marshall and Cindy Bull. Unfortunately, dLFè to Covrd-19 the only fund raising event they were able to arrange was the sale of g¢)ods on E-Bay, whth raised £1.157. The normal Father Christmas float vrds unable to held for Va8 reasons but Craig Williams of CW Active stepped in the breach and arranged an opgrÈ brry to take its place and provided a Father Christmas wth helpers. They affanged the same routes as in PvIouS years, and it was a magnsficent effort by Craig and hrs team whth raised £584 in yea3 accounts and £1,863 in the following year's ac¢ounls. Other The minibus was not able to b8 used during the finala1 year The Centre thanks Cindy Bull for being the minLrte taker at the Board of Trustees arNI Open Meetings during the reporting period. Re8isitted ChBrity i79
Results The detailed results for the year are set out in the Statement of Finanaal Actrvrties on page 5. The Balance Sheet is shown on page 5. Associated notes are shown on pages 6. 7 and 8. The Independent Examinerfs Report is included as page 9. Funds- The Centre has funds totalling £284.560 (see page 61 and that consÈsts of the foilowtng funds.. Tang(bl¥ Fixed Assets deslgnated fund of £190,283 which represents the original tk Gost values of the building, minibus, furnIre and equipment purchased less the annual depreciab.on charges to date. Addrbons to assets were £216 compared with £50.654 last year. Day Care and Stroke Club designated fund of £46,481 whth carried forward from the previous year. Due to Covid-19 there have been no meets'ngs of Day Care and Stroke Club from 1"April 2020. Minibus designated of £8,750 is a reseNe to repd the current Minibus which was purchased in Jufie 2019 for £44,860. Donation for Concert of £8,000. This was an outside donation for a Concert which was planned for the beginning of the finanryal year in 2021. UnfoThJnately this could not go ahead due to Covid-19 and this will be held over to arrange at a surtable time. Forget Me Knot Cafe restricted fund of £8,907 has not altered since the previoijs year due to no meets"r7gs being held due lo Covid-19 General unrestricted fund of £22,139 which is equivalent to 3 mnths of Centre's annual charttable expendtiute. excluding the Day Care servio that has its own designated fund. This fvnd is £34.051 down from the previous financial year end. Investments The current policy is to invest Sufplus cash batances betsveen.. medium and long temi investh7ent in an a¢tNely rnanaged fixed interest fund specffically for charities and designed to pro(Juce high income Whi preserving caprtal values. fixed rate interest bearing short temi bank dep)sits cash availabk at bank on cutrent accounts for meeting operating and one-off project requirements. Annual General Meetlng The Annual General Meeting wll be held on 8" September 2021 at the Village Centre. High Street, Chinnor. Alan Mawby Chairman Ch#tty i(M)7949
Chinnor Willage Centre 12 IAoJrth6 1l•r¢h 2021 TJtsl M•r¢h 2020 INeoMTrIG RESCIJRCÈ$ 28.01t ForGet M• knot 1.375 Grdtrts Str¢kt Club 1.065 Tklng Ci DOti( Fvik¥J48d Rebate 41.334 41%34 2,914 01.698 FUrra Ev¥ts YI803 5.013 5.013 17.345 10.f 4.485 Ro(¥ns Hre 15.692 8,170 Totsl InuthirYJ 71248 20S,97J CHARrrABLF EXPENDITURE Dayc¥ 3.641 9.641 111.635 14,981 7.819 1745 67.012 2.S49 17.427 67.012 1649 17.427 84.555 26.299 28.148 Food& fknk Fdr MinwJs 13,377 13.3n 72.0?9 109.104 115.104 2D2.382 NET III¢OMfllGI IOIITGOP4G}RESOilliC 141856> 3.541 unreal 11(*)Igwncokn¥eiirn9ffl 2¥2 110331 (2.033) NET INCCIIINaFICrnNG) RESCXJRCES 145.070) 14S.070) 9.773 TOTALFUND8 AT 1 Awll 202W JI IAarGh 19 TOTAL FIJNDS AT1 2021131 I11 261.3 23.240 284.580 329,S29
thlnnorwillage Centre 3t klarch 2020 TANGIBLE ¥LXEDASSEr3 M &G CURRENT ASSETS 817 CCLA COIF Cash Depjgit B4nk CaBh tkpDart& 873 21.xlg 873 21.404 74.tD1 Credit Card Peitycosh in Hand 8.041 69.474 I.883 114.7Dn NETCURRENT AS 92.178 TOTAL NET A8SErs 339.629 FiD8 1W2B3 0ted DayCv, Stroke (Xub 4Q481 8.75D 3.7 Rqsthcted Fcwmo Restr{ Dona¥on P LOVGi11rt Gènwdl 21139 56.1 TOTAL FUNDS 329.629 SwJn8d
Chinnor Village Centre l. Accountlng Policies These accounts have been drawn up on the historical cost and the accrual basis. The income from a grant received is apportioned over the period to which it relates. The proceeds of certain fund- raising events are shared with other charities and the amount shown in these accounts is the net share due to this charity. Buildings, equipment and furnishings are recofded at cost or. in the case of gifts to the Centre, at their approximate market values. The building has been depreciated at the rate of 2% per annum and there is a continual maintenance programme to keep the premÈses in a good State of repair and appearan. The costs are charged to expenditure as and when incurred. Equipment and Fumi5hings have beerk depreciated at 33'A% per annum. The minibus is depreciated at IO% perannum. Investment is stated at market valuation as at financial year end date. Gains and tosse5 on disposals or revaluations of investments are charged or credited to the Ststement of Financial Acttvities shown on page 5. 2. Management and Adrnini5tration of the A5%>ciation All paid staff are engaged in the application of the Centre's charitable work and any costs involved with administration Iphotocopyin& postsEe etc. for meetings) are negligible in relation to other activities and. accordingty. have not been separated within these accounts. Reg CharityNo." IOJ7949
Chinnor Willage Centre 3. TanwNe rd Isgets Idl &Car Ewyt& Ve14dts TotaF ai i AprA 2020 291.186 89248 44W 425294 Adottions 216 216 Disposa15 1593201 1593201 t31 March 2021 29L186 ).144 44.8fa) 366.19) Depredatlon at l April 2021 135X 83A57 3,n9 221ASO Annual Charge 31 Dlsposa 159.3201 IS93X)) at 31 March 2021 140,874 8,225 175yJ7 Net Bookvalue At IArxll 2020 156.132 6,191 41.121 203.444 At 31 March 2021 150.312 3.336 36,635 I.223 Caphal Corrtm6bnehts 5. Movemem In F¥Ads rwcar4 Stroke aub& Talkl TaFy Flxed Balan l April 2020 204h44 7 4IXXry 18¥1 S6.1 329,629 Net IncominB/ IOurgolrl RE5L¥Jf5 iusn 1423121 {45ml AdtrTaIb1e A55ets Dispos?IsofTawble Assets Depreciation&T4n8 216 15.2161 159,3201 59320 1133771 13377 etrecK*ionofthSw ofTaTh84ba55ets Transfers 59320 159320) Balan31 March 2021 IYJ.2&4 46,481 a7 21139 2845 Funds are explained in the FundsseaioTr ofthe7rte2S An1 Rep Re8CknityNo. TiV7
The prtnapal activities of the Association o)ntioueto be prtyTsthof e¥theeJty8nd the Coffee Sl¥Jp, which is the main Source of incfjme. 7. OÈbtW5 Insur3nce Prepd so Wef&Cleanln8 Telephone & Inteft VAT Supplier5 Fudou8hed Rebate Arnoyntsdue recei¥aWe 159 1168 418 243 2914 1671 8.041 322 1,332 VAT Pwll Tax,f4icand Pewon Suppliersand liatqlbtte5 1,720 10.702 14.707 8.559 9.015
Independent Examlnerf5 Report to the Trustees of Chlnnor Willage Centre of Chinnor Village Centre This report on the accounts of Chinrsor Village Centre for the twetve months ended 31 March 21 is in respect of an examination carried under S43 of the Charities Act 1993. Respectlve responslbilltles of and •xamlh•r As the trustees you are responsible forthe preparation of the accounts: you consider the audit requirement of settton 43121 of the Charities Act 1993 Ithe Artl do not apply. It ts my responslbility to issue this report on the accounts in accordance with the temis of Regulation 7 of the Charitie5 (Accounts and Rewrtsl Regulations 1995. 8asls of Independents examlnerfs report My examination was carried out in accordance with the general directlon glven by the Charity Commisslon under sertion 43171 Ibl of the Act. That examlnation includes a review of the atcountlng records kept by the trustees and a compari50n of the accounts wlth those records. It also includes considerin8 any unusual item5 or disc105ures in the accounts and seeking explanations from you. as trustees concerning SLtch matters. The procedures undertaken do not provide all the evidence that would be required In an audtt and con5equentty. I do not exp5$ an audit opir¢ion on the vlew taken by the account& Independent oxamlnerfs statement In connectlon with my examination, no matter has come to my attentlon: 111 which gives me reasonable cause to belleve that In any material respect the requirements to keep a¢¢ountin8 reco$ in •ccordance wlth 5ertion 41 of the Act have not been met. OR 121 to whlch, in my opinion attention should be drawn in order to enable a proper urKlerstsndin of the accounts to be ached. Stephen Beard Accountsncy Servlces 10 cheshi Road Thame Oxon OX9 3LQ Date.. 2•11 ReqChRrilvP40'. 10)7949