Trustees’ Annual Report for the period
From 01/09/2023 To 31/08/2024
Charity name: BROOKFIELD PRIMARY SCHOOL ASSOCIATION
Charity registration number: 1007492
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of | Para 1.17 | The object of the association is to advance |
| the charity as set out in its | the education of pupils in Brookfield Primary | |
| governing document | School (London Borough of Camden) in | |
| particular by: | ||
| Developing effective relationships between | ||
| the staff, parents, carers and others | ||
| associated with the school. | ||
| Funding activities or providing facilities or | ||
| equipment which support the school and | ||
| advance the education of the pupils. | ||
| Summary of the main | Para 1.17 and 1.19 | The association organise various events, |
| activities in relation to those | such as fairs, disco and bake sales in order | |
| purposes for the public | to raise funds and build community - as well | |
| benefit, in particular, the | as collecting direct donations. | |
| activities, projects or services | The trustees work with the school leadership | |
| identified in the accounts. | team to identify areas to fund, for the benefit | |
| of all current and future pupils at the school. | ||
| Statement confirming | Para 1.18 | Trustees have had regard to the Charity |
| whether the trustees have | Commission’s guidance on public benefit. | |
| had regard to the guidance | ||
| issued by the Charity | ||
| Commission on public | ||
| benefit | ||
| Additional information (optional) | ||
| You maychoose to include further statements where relevant about: | ||
| SORP reference | ||
| Para 1.38 | ||
| Policy on grant making | ||
| The association aims to make a yearly grant | ||
| Para 1.38 | to the school in order to fund agreed | |
| Policy on social investment | activities and projects. From time to time, | |
| including program related | larger one-off capital projects will also be | |
| investment | funded. Regard is taken so that grants will | |
| benefit all pupils. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Contribution made by volunteers |
Para 1.38 | The association relies almost entirely on volunteers, drawn from parents, carers and the wider school community. We also acknowledge the contribution made by school staff, often outside their working hours and main duties. Upwards of 80 volunteers are required to run a larger event such as the Winter Fair. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year the school community celebrated the opening of the Forest Garden, transforming an under-used corner of the playground into a haven for nature and learning. This was made possible, in part, by the strong level of fund-raising in the previous financial year, including £26k specifically for the project. The committee also agreed to release £13k to fund 50% of the cost of the refurbishment of two rooms in the school to create a Calm room (de-escalation space) and Home room (a nurturing, cosy space for group work and one to one support). A further £12k was raised for three capital projects to replace and upgrade existing resources: classroom furniture, library books and the African drums which are used in the lessons funded by the association. The new library books were especially selected to reflect the diversity of the community. Due to the success of the regular giving scheme, the regular grant was increased by 24% to £33.5k. This meant activities could continue to be funded at the same level, despite high levels of general inflation. Part of this funded an artist in residence, who worked with the children to create some fantastic pieces, some of which were exhibited at the Camden Art Biennale at Central St. Martins. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Another year of strong fundraising means we can again increase the grant for the 24/25 academic year. After soliciting feedback from the school community, the committee made some changes to the program of events. Some new events were introduced, based around various faith-based festivals, representing all the communities present at the school. Several events also successfully trialled an optional donation (rather than fixed price tickets) and further widened participation by providing free food for all children. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Overall, funds raised from general donations and events topped £34k, exceeding our target for the year. The decision to provide free food for children at the Winter Fair and Disco meant the total raised was down on the previous year. However lessons learnt meant that the total raised from the Summer fair increased year on year, despite maintaining the policy. The new film night was also popular and raised significant funds, over several events, despite a relatively low organisational burden. |
| Investment performance against objectives |
Para 1.41 | The normalisation of interest rates has meant a significant amount was earned on our deposit account this year. Effort was made to minimise the time funds were held in no, or low, interest bearing accounts. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The association has £84k in cash at hand. £46.5k of this is due to be transferred to the school for agreed projects undertaken during the 23/24 academic year. A further £21k in restricted funds are expected to be transferred to the school to fund specific projects. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The association maintains a policy of holding not less than £15,000 in reserve, where possible, or around 50% of the regular yearly grant to the school. This means that funding can be maintained for at least a year, even if it is not possible to hold any of our normal events and we rely solely on direct giving. |
| Amount of reserves held | Para 1.22 | We hold £17,000 to the nearest thousand, as of financial year end. |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s |
||
|---|---|---|
| ~~t~~ ~~t~~ Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by members, ratified at AGM. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Brookfield Primary School Association |
|---|---|
| Other name the charity uses | Brookfield School Community |
| Registered charity number | 1007492 |
| Charity’s principal address | Chester Road, London N19 5DH |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Agnès Léger | Co-chair | ||
| Nadia Ragozhina |
Co-Chair | |||
| Graeme Blyth | Treasurer | |||
| Mariana Dittborn |
Secretary | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional ~~information)~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc)
Date
BROOKFIELD PRIMARY SCHOOL ASSOCIATION
1007492
| FOR ENGLAND AND | WALES | WALES | WALES | WALES | WALES | |
|---|---|---|---|---|---|---|
| Receipts and payments accounts | CC16a | |||||
| For the period from |
01/09/2023 | To | 31/08/2024 | |||
| Section A Receipts and payments | ||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | ||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||
| A1 Receipts | ||||||
| Donations | 18,597 | 12,311 | - | 30,908 | 19,576 | |
| Gift Aid | 1,338 | 2,671 | - | 4,009 | - | |
| Bank Interest | 1,498 | - | - | 1,498 | 153 | |
| Easy Fundraising | 482 | - | - | 482 | 656 | |
| Forest Garden | - | - | - | - | 25,725 | |
| Bake Sales | 1,415 | - | - | 1,415 | 2,155 | |
| Disco | 1,973 | - | - | 1,973 | 3,047 | |
| Film Night | 1,239 | - | - | 1,239 | - | |
| Quiz Night | 1,326 | - | - | 1,326 | 1,087 | |
| Summer Fair | 3,760 | - | - | 3,760 | 3,012 | |
| Winter Fair | 3,709 | - | - | 3,709 | 4,270 | |
| Year 6 Fundraising | 2,374 | - | - | 2,374 | 1,281 | |
| Other Events | 1,764 | - | - | 1,764 | 1,457 | |
| Sub total(Gross income for AR) |
39,475 | 14,982 | - | 54,457 | 62,419 | |
| A2 Asset and investment | ||||||
| sales, (see table). | ||||||
| Sub total | - 0 | - 0 | - 0 | - | - 0 | |
| **Total receipts ** | 39,475 | 14,982 | - 0 | 54,457 | 62,419 | |
| A3 Payments | ||||||
| Bank Charges, Dues & Subscriptions | 627 | - | - | 627 | 713 | |
| Charitable Activities | 22,158 | 20,433 | - | 42,591 | 5,000 | |
| General & Administrative Expense | 911 | - | - | 911 | 245 | |
| Printing & Stationary | 28 | - | - | 28 | - | |
| Year 6 Expenses | 2,042 | - | - | 2,042 | 1,445 | |
| **Sub total ** | 25,766 | 20,433 | - | 46,199 | 7,403 | |
| A4 Asset and investment | ||||||
| purchases, (see table) | ||||||
| **Sub total ** | - 0 | - 0 | - 0 | - | - 0 | |
| **Total payments ** | 25,766 | 20,433 | - 0 | 46,199 | 7,403 | |
| Net of receipts/(payments) | 13,709 |
- | 5,451 | - | 8,258 | 55,016 |
| **A5 Transfers between funds ** | - 0 | - | - | - | - | |
| A6 Cash funds last year end | 49,363 | 26,520 | - | 75,883 | 24,626 | |
| **Cash funds this year end ** | 63,072 | 21,069 | - | 84,141 | 79,642 |
CCXX R1 accounts (SS)
05/10/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|---|
| Unrestricted | Restricted funds | Endowment | |||
| Categories | Details | funds | funds | ||
| to nearest £ | to nearest £ | to nearest £ | |||
| B1 Cash funds | CAF Gold Deposit Account | 59,333 | 21,069 | - | |
| CAFCash Current Account | 2,397 | - | - | ||
| PayPal Bank | 318 | ||||
| Petty Cash | 1,024 | - | - | ||
| Total cash funds | 63,072 | 21,069 | - | ||
| (agree balances with receipts and payments account(s)) |
OK |
OK | OK | ||
| Unrestricted | Restricted funds | Endowment | |||
| funds | funds | ||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||
| B2 Other monetary | - | - | - | ||
| assets | - | - | - | ||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||
| B3 Investment assets | - | - | |||
| - | - | ||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||
| B4 Assets retained for the | - | ||||
| charity’s own use | - | - | |||
| Fund to which | Amount due | When due | |||
| Details | liability relates | (optional) | (optional) | ||
| B5 Liabilities | Brookfield School agreed | 23/24 funding | Unrestricted funds | 46,500 | |
| Forest Garden | Restricted funds | 17,583 | |||
| Other restricted funds | Restricted funds | 3,309 | |||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | Date of approval |
CCXX R2 accounts (SS)
05/10/2024
2