## **Trustees’ Annual Report for the period** **From 01/09/2023 To 31/08/2024** ## **Charity name: BROOKFIELD PRIMARY SCHOOL ASSOCIATION** ## **Charity registration number: 1007492** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of|Para 1.17|The object of the association is to advance| |the charity as set out in its||the education of pupils in Brookfield Primary| |governing document||School (London Borough of Camden) in| |||particular by:| |||Developing effective relationships between| |||the staff, parents, carers and others| |||associated with the school.| |||Funding activities or providing facilities or| |||equipment which support the school and| |||advance the education of the pupils.| |Summary of the main|Para 1.17 and 1.19|The association organise various events,| |activities in relation to those||such as fairs, disco and bake sales in order| |purposes for the public||to raise funds and build community - as well| |benefit, in particular, the||as collecting direct donations.| |activities, projects or services||The trustees work with the school leadership| |identified in the accounts.||team to identify areas to fund, for the benefit| |||of all current and future pupils at the school.| |Statement confirming|Para 1.18|Trustees have had regard to the Charity| |whether the trustees have||Commission’s guidance on public benefit.| |had regard to the guidance||| |issued by the Charity||| |Commission on public||| |benefit||| |**Additional information (optional)**||| |You maychoose to include further statements where relevant about:||| ||SORP reference|| ||Para 1.38|| |Policy on grant making||| |||The association aims to make a yearly grant| ||Para 1.38|to the school in order to fund agreed| |Policy on social investment||activities and projects. From time to time,| |including program related||larger one-off capital projects will also be| |investment||funded. Regard is taken so that grants will| |||benefit all pupils.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Contribution made by
volunteers|Para 1.38|The association relies almost entirely on
volunteers, drawn from parents, carers and
the wider school community. We also
acknowledge the contribution made by
school staff, often outside their working
hours and main duties. Upwards of 80
volunteers are required to run a larger event
such as the Winter Fair.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year the school community celebrated
the opening of the Forest Garden,
transforming an under-used corner of the
playground into a haven for nature and
learning. This was made possible, in part, by
the strong level of fund-raising in the
previous financial year, including £26k
specifically for the project.
The committee also agreed to release £13k
to fund 50% of the cost of the refurbishment
of two rooms in the school to create a Calm
room (de-escalation space) and Home room
(a nurturing, cosy space for group work and
one to one support).
A further £12k was raised for three capital
projects to replace and upgrade existing
resources: classroom furniture, library books
and the African drums which are used in the
lessons funded by the association. The new
library books were especially selected to
reflect the diversity of the community.
Due to the success of the regular giving
scheme, the regular grant was increased by
24% to £33.5k. This meant activities could
continue to be funded at the same level,
despite high levels of general inflation. Part
of this funded an artist in residence, who
worked with the children to create some
fantastic pieces, some of which were
exhibited at the Camden Art Biennale at
Central St. Martins.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Another year of strong fundraising means
we can again increase the grant for the
24/25 academic year.
After soliciting feedback from the school
community, the committee made some
changes to the program of events. Some
new events were introduced, based around
various faith-based festivals, representing all
the communities present at the school.
Several events also successfully trialled an
optional donation (rather than fixed price
tickets) and further widened participation by
providing free food for all children.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Overall, funds raised from general donations
and events topped £34k, exceeding our
target for the year.
The decision to provide free food for children
at the Winter Fair and Disco meant the total
raised was down on the previous year.
However lessons learnt meant that the total
raised from the Summer fair increased year
on year, despite maintaining the policy.
The new film night was also popular and
raised significant funds, over several events,
despite a relatively low organisational
burden.| |Investment performance
against objectives|Para 1.41|The normalisation of interest rates has
meant a significant amount was earned on
our deposit account this year. Effort was
made to minimise the time funds were held
in no, or low, interest bearing accounts.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The association has £84k in cash at hand.
£46.5k of this is due to be transferred to the
school for agreed projects undertaken
during the 23/24 academic year. A further
£21k in restricted funds are expected to be
transferred to the school to fund specific
projects.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The association maintains a policy of
holding not less than £15,000 in reserve,
where possible, or around 50% of the
regular yearly grant to the school. This
means that funding can be maintained for at
least a year, even if it is not possible to hold
any of our normal events and we rely solely
on direct giving.| |Amount of reserves held|Para 1.22|We hold £17,000 to the nearest thousand,
as of financial year end.| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| **Structure, Governance and Management** |Description of charity’s

||| |---|---|---| |~~t~~
~~t~~
Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by members, ratified at AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Brookfield Primary School Association| |---|---| |Other name the charity uses|Brookfield School Community| |Registered charity number|1007492| |Charity’s principal address|Chester Road, London N19 5DH| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
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20|Agnès Léger|Co-chair||| ||Nadia
Ragozhina|Co-Chair||| ||Graeme Blyth|Treasurer||| ||Mariana
Dittborn|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** **Date** **BROOKFIELD PRIMARY SCHOOL ASSOCIATION** **1007492** |FOR ENGLAND AND|WALES|WALES|WALES|WALES|WALES|| |---|---|---|---|---|---|---| ||**Receipts and payments accounts**|||||**CC16a**| ||**For the period**
**from**||01/09/2023|**To**|31/08/2024|| |**Section A Receipts and payments**||||||| ||**Unrestricted**
**funds**|**Restricted funds**||**Endowment**
**funds**|**Total funds**|**Last year**| ||**to the nearest £**||**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**| |**A1 Receipts**||||||| |Donations|**18,597**||**12,311**|**-**|**30,908**|**19,576**| |Gift Aid|**1,338**||**2,671**|**-**|**4,009**|**-**| |Bank Interest|**1,498**||**-**|**-**|**1,498**|**153**| |Easy Fundraising|**482**||**-**|**-**|**482**|**656**| |Forest Garden|**-**||**-**|**-**|**-**|**25,725**| |Bake Sales|**1,415**||**-**|**-**|**1,415**|**2,155**| |Disco|**1,973**||**-**|**-**|**1,973**|**3,047**| |Film Night|**1,239**||**-**|**-**|**1,239**|**-**| |Quiz Night|**1,326**||**-**|**-**|**1,326**|**1,087**| |Summer Fair|**3,760**||**-**|**-**|**3,760**|**3,012**| |Winter Fair|**3,709**||**-**|**-**|**3,709**|**4,270**| |Year 6 Fundraising|**2,374**||**-**|**-**|**2,374**|**1,281**| |Other Events|**1,764**||**-**|**-**|**1,764**|**1,457**| |**_Sub total_**_(Gross income for_
_AR)_|**39,475**||**14,982**|**-**|**54,457**|**62,419**| |**A2 Asset and investment**||||||| |**sales, (see table).**||||||| |**_Sub total_**|**- 0**||**- 0**|**- 0**|**-**|**- 0**| |**_Total receipts_ **|**39,475**||**14,982**|**- 0**|**54,457**|**62,419**| |**A3 Payments**||||||| |Bank Charges, Dues & Subscriptions|**627**||**-**|**-**|**627**|**713**| |Charitable Activities|**22,158**||**20,433**|**-**|**42,591**|**5,000**| |General & Administrative Expense|**911**||**-**|**-**|**911**|**245**| |Printing & Stationary|**28**||**-**|**-**|**28**|**-**| |Year 6 Expenses|**2,042**||**-**|**-**|**2,042**|**1,445**| |**_Sub total_ **|**25,766**||**20,433**|**-**|**46,199**|**7,403**| |**A4 Asset and investment**||||||| |**purchases, (see table)**||||||| |**_Sub total_ **|**- 0**||**- 0**|**- 0**|**-**|**- 0**| |**_Total payments_ **|**25,766**||**20,433**|**- 0**|**46,199**|**7,403**| |**_Net of receipts/(payments)_**|
**13,709**|**-**|**5,451**|**-**|**8,258**|**55,016**| |**A5 Transfers between funds **|**- 0**||**-**|**-**|**-**|**-**| |**A6 Cash funds last year end**|**49,363**||**26,520**|**-**|**75,883**|**24,626**| |**_Cash funds this year end_ **|**63,072**||**21,069**|**-**|**84,141**|**79,642**| - CCXX R1 accounts (SS) 05/10/2024 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---|---| ||||**Unrestricted**|**Restricted funds**|**Endowment**| |**Categories**|**Details**||**funds**||**funds**| ||||**to nearest £**|**to nearest £**|**to nearest £**| |**B1 Cash funds**|CAF Gold Deposit Account||**59,333**|**21,069**|**-**| ||CAFCash Current Account||**2,397**|**-**|**-**| ||PayPal Bank||**318**||| ||Petty Cash||**1,024**|**-**|**-**| ||**_Total cash funds_**||**63,072**|**21,069**|**-**| ||(agree balances with receipts and payments
account(s))||
OK|OK|OK| ||||**Unrestricted**|**Restricted funds**|**Endowment**| ||||**funds**||**funds**| ||**Details**||**to nearest £**|**to nearest £**|**to nearest £**| |**B2 Other monetary**|||**-**|**-**|**-**| |**assets**|||**-**|**-**|**-**| ||**Details**||**Fund to which asset**
**belongs**|**Cost (optional)**|**Current value**
**(optional)**| |**B3 Investment assets**||||**-**|**-**| |||||**-**|**-**| ||**Details**||**Fund to which asset**
**belongs**|**Cost (optional)**|**Current value**
**(optional)**| |**B4 Assets retained for the**|||||**-**| |**charity’s own use**||||**-**|**-**| ||||**Fund to which**|**Amount due**|**When due**| ||**Details**||**liability relates**|**(optional)**|**(optional)**| |**B5 Liabilities**|Brookfield School agreed|23/24 funding|Unrestricted funds|**46,500**|| ||Forest Garden||Restricted funds|**17,583**|| ||Other restricted funds||Restricted funds|**3,309**|| |Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name|Date of approval| CCXX R2 accounts (SS) 05/10/2024 2