WEST SELBY MINER'S WELFARE SCHEME REPORT AND FINANCIAL STATEMENTS Year ended: 31 March 2024 Charity no: 1006855
WEST SELBY MINER'S WELFARE SCHEME TRUSTEES, REPORT 31 March 2024 The trustees present their annual reFlOrt and flnanclal statements of the charity for the year end6 31 March 2024. Th8 financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply wlth the charily's trust deed, the Charities Act 2011 and Accounting and the Charities Statement of R6commendèd Practice (second edition) and Financial Reporting Standard FRS 102, OUR PURPOSES AND ACTIVITIES The objective of the charlty is the provislon of a welfare Institute for the benefits of the inhabitsnts (and in particular but not exclusively. such of th& sald inhabitants as are members of the mlnlng community) of the area of b8nefit without distinction of political, religious or other opinlon8 With the object of improving the conditions of lif8 for the inhabitants. The charity continued to receive income during the year from the hiré of its facilities. In planning our activities for the year we kept In mind the Charity Commission's guldelines on public benefit at our trustee m8etings. We welcome all to participate in our activities, ACHIEVEMENTS AND PERFORMANCE All facilities were fully open during the y8ar and the trustees were pleased with the usage of the AstroTurf facilily by the various sections affiliated to the club. Expenditure of £18,716 was incurred on the Astroturf lighting during the year and £7,152 was spent on property maintenance to ensur8 our infrastructure continu8d to be maintained to a high standard. Donalions during the year of £5,832 to fund equipment were made to Thorpe United Cricket Club and £2,000 was donated to Thorp8 United Football Club. The Development Account Restricted Fund monies are monies set aside to maintain the AstroTurf surface. During the year £15.000 was transferred from unrestricted funds into the Development Account Restricted Fund. FINANCIAL REVIEW The charity had nel income in the year of £10,810 on unrestrict&l funds. Principal Funding Sources The charity conlinues to be funded by Iwo princlpal funding sourc8S: AstroTurf facllity The new AstroTurf pitch provides the charity with the majorlty of Its Income. The facility is rented out to associated clubs based at Thorpe Willoughby Sports Association and members of the public. A pricing structure has been eslablished and will be reviewed annually at the charity's AGM. Function Room The function room is rented out to associated clubs based at Thorpe Willoughby Sports Association, members of the public and commerclal businesses. The pricing structure is reviewed annually at the charity's AGM. Investment powers and pollcy The Trustees retain the power to invest in the faclllties of the charity to ensure they are maintained to a standard which ensures compliance wlth Health and Safety requirement8. The Trustees will develop a long-term strategy to ensure the facilitles are maintained and enhanced to megt the needs of future users.
WESTSELBY MINER'S WELFARE SCHEME TRUSTEES, REPORT 31 Wlar¢h 2024 Reserves Pollcy and Golng Concern The reserves policy reflects the wish to malntain financial stabllity so that we Can ¢ontinu8 to meet the Costs of repalrs and malntenance. The trustee8 consider that there are no material uncertainlies about the charltable company's ability to continue as a going concern, PLANS FOR FUTURE PERIODS The tru8tee8 wlll continue to ensure th& facilities are mainlained and upgraded so that they Continue to meet the needs of their users. REFERENCE AND ADMINISTRATIVE INFORMATION Charity Name.. Wesl Selby Miner's Welfare Scheme Charity Registration Number.. 1006855 Registered Office 30 Wood Close Thorpe Willoughby Selby Y08 9PU Trustees The Trustees who have served during the year are: M Rodger K Rushby S Ruston Accountants O'Brien & Co Charlered Accountants 31A Finkle Street Selby Y08 4DT Bankers Natwest 250 Bishopsgate London EC2M 4AA STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document: The Charity is govern6d by a SGhem8 dated 19 October 2005. Constitution: The Charity is established as an unincorporatad assoclatlon. Appointment of Trustees: The trustees are elecl8d at the Annual General Meeting.
WEST SELBY MINER'S WELFARE SCHEME TRUSTEES, REPORT 31 March 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT{contlnued) Trustee Inductlon and Tralnlng Trustee Inductlon Is supported by CISWO, who ensure new Trustees are made fully aware of their responsibllities as Trustees. Organlsatlon The charity had a Board of Trustees wllh 3 mambers who meet on a monthly basis and are responsible for th6 Strateglc direction and policy of the charity. Pay Policy None of our trustees receive remunoratlon or other benefit from their work with the charity. The charity has no paid employees. Risk Management The Board continue to review the major risks to the charity and report updates to the monthly Trustee meetings as required. TRUSTEES, RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS The charity tNstee8 are responsible for preparing a trust8es' annual reporl and flnanclal statements in accordance with applicable law and United KIn10M Accounting Standards (Unlted Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wal@s r8quires the charity trustees to prepare financial statements for each year which give a true and fair vi8w of the state of affairs of the charity and of the incoming resources and application of resources, of tha charity for that period. In preparing the financial statements, the trustees are required to: selectr suktable accountlng pollcles and then apply them consistently: observe the methods and prlnclples In the applicable Charities SORP., m8ke Judgemenls and estlm8les that are reasonable and prudent. state whether applicable accounting standards have been follow@d, subject to any material departures disclosed and explalned in the finanoial statements; prepare the financial statements on the going concern basls unless it Is inappropriale to presume that the charlty will ¢ontlnue In buslness. The trustees are responslble for keeping proper accounting records that disclose wlth reasonable accuracy al any time the financial posttion of the charity and to enable them to ensur8 that the financial statements comply with the Charities Act 2011. the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and taking reasonable steps for the prevention and detection of fraud and other Irregularlties. Approved by the trustees on 21 October 2024 and slgned on thelr behalf by: S Ruston Trustee
WEST SELBY MINER'S WELFARE SCHEME STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 March 2024 Unrostsqcl Funds 2024 Restrlctaj Funds 2024 Total Funds 2024 Total Funds 2023 Note INCOME Income from Charitable Activities 63,666 1,CK)O 64,666 72,128 Total Income 63,666 1,0 64,666 72,128 EXPENDITURE Costs of Raising Funds Expenditure on Charitable Actlvltles 52,856 s4,6 106,922 86,105 Total Expandire 52,856 54 066 106,922 86,105 Net (expendilure) l income for the Year 10,810 {53,066) (42,256) (13,977) TRANSFERS BETWEEN FUNDS 15,000) 15,000 Net lexpendlture) I Income and net movement In funds for the year (4,190) (38,066) (42,256) (13,977) RECONCILIATION OF FUNDS FUND BALANCES BIF 84,501 186.574 271.075 285,052 FUND BALANCES CIF 11 80,311 148,508 228,819 271,075 The notes on pages 6 to 11 form part of these flnanclal statements.
WEST SELBY MINER'S WELFARE SCHEME BALANCE SHEET 31 March 2024 2024 2023 note FIXED ASSETS T8ngible Asset8 68,187 101.719 CURRENT ASSETS Debtors Cash at bank & in han 2,650 161,073 163,723 171,820 171,820 CREDITORS: amounts falling due w'ithin one year 10 3,091 2,464 NET CURRENT ASSETS 160,632 169.356 TOTAL ASSETS LESS CURRENT LIABILITIES 228,819 271,075 FUNDS Unrestricted Funds Restricted Funds 80,311 148.508 84.501 186,574 TOTAL FUNDS 271,075 Approved by the truslees on 21 October 2024 and signed on their behalf by: S RUSTON Trustee
WEST SELBY MINER'S WELFARE SCHEME NOTES TO THE FINANCIAL STATEMENTS 31 March 2024 ACCOUNTING POLICIES The principal accounting policie8 are summarised below. The accounting policies have been applied conslstently throughout the year. Basis of Proparation The accounts (financial statements} have been prepar8d under the historical cost conventlon Ih Items recognlsed at cost or transaction val ue unless otherwlse stated in the relevant note(s) to these accounts. The.financial statements have been prepared in accordance wlth the second edition of the Charities Statement of Recommend8d Practice issued In Oclober 2019, the Flnancial Reporting Standard applicable In the Unlted Klngdom and Republic of Ireland (FRS 102) and the Charities Act 2011. West Selby Minerfs Welfare Scheme meets the deflnltlon of a publlc benefit entity under FRS 102. Assets and liabilities are initially recognised at hlstorlcal cost or transaclion value unless otherwis@ slat&l in the rdevant accounting policy notes. Significant Judgements and Estlmates In applying its accounting policies th8 company did not have to make any significant judgements. or estimates, Going Concern The trustees conslder that there are no material uncertainties about the charity's ability to continue as a going concern. The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that hav8 a Significant risk of causing a material adjustment to the carrying amounls of assets and Ilabllltles wlthln the next reporting period. Fund Accountlng Funds held by the charity are either,. Unrestrlcted General Funds These are funds Mthich can be used In accordance with the charitable objects at the dlscretion of the trustees. Restrict8d Funds These are funds that can only be used for particular restricted purposes thIn the objects of the charlty. Restrlctlons arlse when spacified by the donor or when funds are raI5ed for particular reslricted purposes. Furiher explanation of the nature and purpose of each fund Is Included In the notes to the financial statements.
WEST SELBY MINER'S WELFARE SCHEME NOTES TO THE FINANCIAL STATEMENTS {contlnued) 31 March 2024 ACCOUNTING POLICIES (continugd) Incomo Ro¢ognltlon Ail Income Is recognised once the charity has entitlement to the income, there is sufficient C8rtalnty or rec8lpt and so it is probable that the Income 11 be re¢elved, and the amount of income receivable can be measured reliably. Donations, ar8 recognised when they have been communlcated is received in w111ng with notification of both the amount and settlement date. In the gvent that a donation is subject lo conditions that require a level of performance before the Gharity is enlitled to the funds, the income is deferred and not recognised until either those condltions are fully mel, or the fulfilment of those conditions is wholly within the control of the Gharity and it is probable that those conditions wlll be f ulfilled in the reporting perlod. Investment Income is recogni8 on a receivable basis. Expendlture and Irrecoverable VAT ExpendSture Is reCognisl On there Is a legal or constnjctive obligation to make a payment to a third party, il is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounled for on an accruals basis. All expenses, including support costs and governance costs. are all(xated or apportioned to the applicable expenditure headlngs in the statement of financial actlvltles. Irr8coverabl8 VAT is charged as a cost against the activity for which the expenditure was incurred. Allocation of Support and Gov8rnanGe Costs Support costs are those functlons that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finan, personnel, payroll and governance costs which support the company's programmes and activities These costs have been allocated between cost of ralslng funds and expenditure on charitable activities. The bases on Mthich support costs have been allocated are s6t out In note 4. Tangible Fixed Assets Tangible fixed assets are depreclated on a straight line basis over their estimated us8ful lives as follows: Astroturf Plant & Equlpment 100/. 20Q/o
WEST SELBY MINER'S WELFARE SCHEME NOTES TO THE FINANCIAL STATEMENTS {continued) 31 March 2024 INCOME FROM CHARITABLE ACTIVITIES: Unrestrlctej Funds 2024 Rested Funds 2024 Total Funds 2024 Totsl Funds 2023 Fees Room Hire & Other'lncome Donatlons - Th)rpe United 57,109 6,557 1,000 58,109 6,557 57,995 9,133 5,000 72,128 63,666 1,000 64,666 2024 2023 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES utilities Insurance Maintenance, Improvements & Repalrs Donations to Thorpe Willoughby Cricket & F(K)tball Clubs Soccer School Depreciation Governance Costs (see not8 4) Support Costs (see note 4) 21,082 3,086 37,799 7,832 2,715 33,532 876 10,949 2,681 38,079 33,532 106,922 86,105 The charlty undertakes one activity, the provision of sportlng and other weEfare facilities ANALYSIS OF GOVERNANCE AND SUPPORT COSTS Governance Function General Support Total Basis of Apportionment Independent Examlnation 876 876 actual costs Analysls of Governance and Support Costs - previous ye ar GovnanC8 General Functlon Support Total Basls of Apportlonment Independent Examination 864 864 actual costs STAFF NUMBERS & COSTS No staff were 6mploy8d durlng tho year (2023: nil)
WEST SELBY MINER'S WELFARE SCHEWÈE NOTES TO THE FINANCIAL STATEMENTS (continu8d) 31 March 2024 TRUSTEE REMUNERATION & RELATED PARTYTRANSACTIONS No remuneration was paid lo any trustees. No expenses wer8 reimbursed to truste6s during the year. No trustee or other pwson r81ated to tho charitable company had any personal Interest in any contract or transaction entered into by the charitable company during the year (2023 - £NS1). TAXATION As a charity West Selby Minerfs Welfare Scheme is exempt from tax on incomg and galns falling within section 505 of the Taxes Act 1988 or s252 of the Taxatlon of Chargeable Gains AGt 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen In the year. TANGIBLE FIXED ASSETS Bulldlng & All Wffalher PEtoh Aslfoturf Plant & Eoulpment Total COST At 1 April 2023 Additions Disposals 254,639 323,328 15,979 593,946 At 31 March 2024 254,639 323,328 15,979 593,946 ACCUMULATED DEPRECIATION At 1 April 2023 Charge for the year Disposals 254,639 225.209 32,332 12,379 1,200 492,227 33,532 At 31 March 2024 254,639 257,541 13,579 525,759 NET BOOK VALUE At 31 March 2024 65,787 2,400 68,187 At 31 March 2023 98,119 3,600 101,719 The construction of the Building and All Weather Pitch was funded by grants. The land on whlch they stand is subject to a Lease from Thorpe Wllloughby Parish Council. Upon explry of the Lease in June 2052 the Building and Pitch are to be transfeed to the Parlsh Council.
WEST SELBY IIIINER'S WELFARE SCHEME 10 NOTES TO THE FINANCIAL STATEMENTS {continued) 31 March 2023 2024 2023 DEBTORS: amounts falllng due within one year Trade Debtors 2,650 2024 2023 10 CREDITORS. amounts falling due within one year Trade Credilors 3,091 2,464 At Incomlng Resources Transfers At 31103123 Re80urces Expended In l (Out) 31103124 11 TOTAL FUNDS Unrestrlcled Funds 84,501 63,666 52,856 15,000 80,311 Restricted Fund Astroturf & Plant Development Account 98,119 88,455 186,574 32,332 21,734 54,(A6 65,787 15,000 82,721 15,000 148,508 1,000 1.OlJ) 271,075 64,666 106,922 0 228,819 Analysls of Movements In Funds- previous year At Incomlng Resources Transfers At 31103122 Resources Expended In l (Out) 31103123 Unrestricled Funds 64.507 71,128 51,134 84,501 Restricted Fund Astroturf & Plant Development Account 130,451 90,094 220,545 32,332 2.639 34,971 g8,119 88,455 0 186,574 1,000 1,000 285,052 72,128 86,105 0 271,075 Rostrict8d Funds The Astroturf & Plant Fund represents grants and donations tOWdrds the cosl of the Astroturf and equipment. The Development Account represents monies set aslde to renew the Astroturf.
WEST SELBY MINER'S WELFARE SCHEME 11 NOTES TO THE FINANCIAL STATEMENTS (contlnued) 31 March 2024 12 ANALYSIS OF NET ASSETS BETWEEN FUNDS unresldCt Restrlcted Total 2024 2024 2024 Tangible Fixed Assets Current Assets Creditors: due within one year 2,400 65.787 68,187 81,002 82,721 163,723 3,091 3,091 80,311 148,508 228,819 Analysls of Net Assets between Funds . previous year unre8ffict Restrlcted 2023 2023 Total 2023 Tanglble Flxed Assets Current Assets Creditors: due within one year 3,600 98,119 101,719 83,365 88,455 171,820 2,464 2,464) 84,501 186,574 271,075 13 STATEMENT OF FINANCIAL ACTIVITIES - comparatlve UnresbECt Restricb Funds Funds 2023 2023 Total Fund8 2023 Not8 INCOME Income from Charitable Activities Total Income 71,128 71,128 1,000 1,000 72,128 72,128 EXPENDITURE Cosls of Raising Funds Expenditure on Charitable Activities Total Expenditure 51,134 51,134 34,971 34,971 86,105 86,105 Net (expendlture) I Income for the Year 19,994 (33,971) (13.977) TRANSFERS BETWEEN FUNDS Not (oxpendlture) I Incomo and net mov8m8nt in funds for the year 19,994 (33,971) (13,977) RECONCILIATION OF FUNDS FUND BALANCES BIF 64,507 220,545 285,052 FUND BALANCES CIF 11 84,501 186,574 271,075
WEST SELBY MINER'S WELFARE SCHEME 12 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WEST SELBY MINER'S WELFARE SCHEME I report to the trustees on my examination of the accounts of the West Selby Miner's Welfare Scheme for the year ended 31 March 2024 which are set out on pages 4 to 11. Responsibilltles and basls of report As the charlty trustees of the West Selby Mlner'8 Welfare Scheme you are responsible ft)r the preparation of the accounts in accordance wlth the reqLJif8ments of the Charities Acl 2011 {°the Act.). I report In respect of my examination of the Trustees, accounts carried out under section 145 of the 2011 Act and in carrying out my examlnation I have followed all the applicable Dlrectlons given by the Charity Commisslon under section 145(5)(b} of tho 2011 Act. Independent examlner's statement I have completed my examlnatlon. I confirm that no material matters have com8 to my attention In connection wlth the examination giving me cause to believe that in any materlal respect.. accounting records were not kept in respect of The West Selby Miner's Welfare Scheme as required by s130 of the Act", or 2. the accounts do not accord with thos8 records, or 3. the accounts do not comply with the applicable requirements conc8ming the form and conlent of accounts Set out in the Charities (Accounts and Reports) Regulations 2008 other than any requlrement that the accounts give a Irue and fair vieirf which is not a matier consldered as part of an independent examination. I have no concerns and have come across no other maltars in connection with the examlnatlon to whlch attentlon should be drawn in this report in order to enable a proper understandlng of the accounts to be reached. SW O'BRIEN O'BRIEN & CO Chartered Accountants 31a Flnkle Street Selby Y08 4DT 21 OGtober 2024