REGISTERED COMPANY NUMBER: 10098716 (England and Wales) REGISTERED CHARITY NUMBER: 1006294 Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2025 for BEDWAS WORKMANS HALL Hayvenhursts Fairway House Links Business Park St Mellons Cardiff CF3 OLT
BEDWAS WORKMANS HALL Contents of the Financial Statements FOR THE YEAR ENDED 31 MARCH 2025 Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Ststements 6 to 11 Detailed Statement of Financlal Activities 12 to 13
BEDWAS WORKMANS HALL Report of the Trustees FOR THE YEAR ENDED 31 MARCH 2025 The trustees who are also direclors of the charity for the purposes of the Companies Act 2006, present their report with Ihe financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims To promote the benefit of the inhabitants of Ihe Bedwas, Trethomas and Machen comrnunity area without discrimination as defined by the Equality Act 2010, by associating the local authorities, voluntary organisations and residents in a common effort to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the quality of life for the said residents who have need of such facilities. Significant activities The Hall is in use every day of the week hosling various clubs, groups and drama or dance schools. The hall also hosts regular events such as concerts and live music events. Public benefit The Hall acts as a community cenlre and provides facilities for local clubs, groups and Dramal Dance Schools, As well as this the Hall slrives lo provide affordable enlertainment to the community. Volunteer8 All Directors, Trustees, Committee Members and other Staff at the Hall are volunteers. Not including the Committee and Directors there are around 22 Volunteers who regularly staff events at the Hall. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document. a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. Recrultment and appointment of new trustees New Trustees and Directors are recruited by majority vote at the AGM. Organizational structure The Hall's Executive Management lies wilh its 4 principle officers who report to the management commiltee which is rnade up of between 14 and 18 Community Members and 9 Community Councillors. BTM Community council owns Bedwas Workmen's Hall and devolves the operation of the Hall to the Bedwas Workmans Hall Company. Related parties BTM Communily Council own the Bedwas Workmen's Hall Building. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 10098716 (England and Wales) Registered Charity number 1006294 Page 1
BEDWAS WORKMANS HALL Report of the Trustees FOR THE YEAR ENDED 31 MARCH 2025 Registered office Trustees Ms J Winslade Director A Birkinshaw-Bird Food And Beverage Supervisor Company Secretary R D Birkinshaw - Bird Independent Examiner Hellen Smith FCA Hayvenhursts FaiaY House Links Business Park St Mellons Cardiff CF3 OLT COMMENCEMENT OF ACTIVITIES Registered as a Company Limited by Guarantee as of 2nd April 2016. Approved by order of the board of trustees on behalf by: and signed on its R D Birkinshaw - Ird - Secretary Page 2
Independent Examinerfs Report to the Trustees of Bedwas Workmans Hall Independent examiner's report to the trustees of Bedwas Workmans Hall ('the Company.) I report to the charity trustees on my examination of the accounts of the Cornpany for the year ended 31 March 2025. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('Ihe 2006 Act,). Having satisfied myself that the accounts of the Company are not required lo be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounls as carried out under Section 145 of the Charities Acl 2011 ('the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act, or the accounts do not accord with those records; or the accounls do not comply with the accounting Tequirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Hellen Smith FCA Hayvenhursts Fairway House Links Business Park St Mellons Cardiff CF3 OLT Date: Page 3
BEDWAS WORKMANS HALL Statement of Financial Activities FOR THE YEAR ENDED 31 MARCH 2025 2025 Total funds 2024 Total funds Unrestricted Restricted fund funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 31,522 41.327 72,849 99,398 Investment income 170 170 779 Total 31.522 41,497 73,019 100,177 EXPENDITURE ON Raising funds 27,503 23,863 51,366 73,714 Charltable activities Improvements 23,625 23,625 Other 10,296 68,258 78,554 Total 37,799 115,746 153,545 73,714 NET INCOMEI(EXPENDITURE) (6,277) 174,249) (80,526 26,463 RECONCILIATION OF FUNDS Total funds brought forward 41,509 97,966 139,475 113,012 TOTAL FUNDS CARRIED FORWARD 35,232 23,717 58,949 139,475 The notes form part of these financial statements Page 4
BEDWAS WORKMANS HALL Balance Sheet 31 MARCH 2025 2025 Total funds 2024 Total funds Unrestricted Restricted fund funds Notes CURRENT ASSETS Cash at bank 35,232 23,717 58,949 139,475 NET CURRENT ASSETS 35,232 23.717 58,949 139.475 TOTAL ASSETS LESS CURRENT LIABILITIES 35,232 23,717 58,949 139,475 NET ASSETS 35,232 23,717 58,949 139,475 FUNDS Unrestricted funds Restricted funds. 35,232 23.717 41,509 97,966 TOTAL FUNDS 58,949 139,475 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025. The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply wilh Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Seclions 394 and 395 and which otherwise comply with the requirements of Ihe Companies Act 2006 relating to financial statements, so far as applicable to the charitable cornpany. These financial statements have been prepared in accordance wilh the provisions applicable to charitable companies subject to the small cornpanies regime. The finan ial statemenls were approved by the Board of Trustees and authorised for issue on 23.... ?oi?... . and were signed on its behalf by: J Wiinslade - Trustee The notes form part of these financial statements Page 5
BEDWAS WORKMANS HALL Notes to the Financial Statements FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102. have been prepared in accordan with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Slandard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under Ihe historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expendlture Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings Ihat aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Taxatlon The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Furlher explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 6 continued...
BEDWAS WORKMANS HALL Notes to the Financial Statements - contlnued FOR THE YEAR ENDED 31 MARCH 2025 INVESTMENT INCOME 2025 2024 Deposit account interest 170 779 RAISING FUNDS Raising donations and legacies 2025 2024 Support costs 31,575 Investment management costs 2025 2024 Maintenance charges Licences & insurance 3,176 4,230 2,317 1,345 7,406 3,662 Aggregate arnounts 51,366 73,714 SUPPORT COSTS Management Finance Totals Other trading activities Other resources expended Improvements 20,097 16,554 23,625 20.097 78,554 23,625 62,000 60.276 62,000 122,276 Page 7 continued...
BEDWAS WORKMANS HALL Notes to the Financial Statements - contlnued FOR THE YEAR ENDED 31 MARCH 2025 SUPPORT COSTS - continued Support costs, included in the above, are as follows: 2025 2024 Olher trading activities Other resources Total expended Improvements activities Total activities Light, heat and services Postage and stationery Advertising Sundries Cleaning Equipment Toilets refurbishments New Bar store New curtains Lift fund contribution 20.097 963 71 1,858 5.751 5,164 2.747 21,060 71 1,858 5,751 5,164 2,747 15,000 5,025 3,600 62,000 20,519 25 3,317 1,332 2,829 3,553 15,000 5,025 3,600 62,000 20,097 78,554 23,625 122,276 31,575 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. Trustees. expenses There wer8 no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 41,959 57,439 99,398 Investment income 779 779 Total 41,959 58,218 100,177 EXPENDITURE ON Raising lunds 30,623 43,091 73,714 NET INCOME 11,336 15,127 26,463 Page 8 continued...
BEDWAS WORKMANS HALL Notes to the Financlal Statements - contlnued FOR THE YEAR ENDED 31 MARCH 2025 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - contlnued Unrestricted Restricted fund funds Total funds RECONCILIATION OF FUNDS Total funds brought forward 30,173 82,839 113,012 TOTAL FUNDS CARRIED FORWARD 41.509 97,966 139,475 MOVEMENT IN FUNDS Net movement in funds At 31.3.25 At 1.4.24 Unrestrlcted funds General fund 41,509 16.277) 35,232 Reslricted funds Lift Appeal Refurbishment fund 66,103 31,863 161.4921 112,757) 4,611 19,106 97,966 174,249) 23,717 TOTAL FUNDS 139,475 (80,526) 58.949 Net movemenl in funds, included in the above are as follows.. Incoming Resources Movement resources expended in funds Unrestricted funds General fund 31,522 (37,799) (6,277) Restrlcted funds Lift Appeal Refurbishment fund 508 40,989 {62,000) 153,746) {61,492) {12,757) 41.497 (115,746) {74,249) TOTAL FUNDS 73,019 (153,545) (80,526) Page 9 continued...
BEDWAS WORKMANS HALL Notes to the Financlal Statements - continued FOR THE YEAR ENDED 31 MARCH 2025 MOVEMENT IN FUNDS - continued Comparatives for movement in funds Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 30.173 11.336 41,509 Restricted funds Lift Appeal Refurbishment fund 63,875 18,964 2,228 12,899 66,103 31,863 82,839 15,127 97.966 TOTAL FUNDS 113,012 26,463 139.475 Comparative net movement in funds, included in the above are as follows: Incorning Resources Movement resources expended in funds Unrestricted funds General fund 41.959 (30,623) 11,336 Restricted funds Lift Appeal Refurbishment fund 2,228 55,990 2.228 12,899 (43,091) 58,218 (43,091> 15,127 TOTAL FUNDS 100,177 (73,714> 26,463 Page 10 continued...
BEDWAS WORKMANS HALL Notes to the Financial Statements - continued FOR THE YEAR ENDED 31 MARCH 2025 MOVEMENT IN FUNDS- continued A current year 12 months and prior year 12 months combined position is as follows: Net movement in funds At 31,3.25 At 1.4.23 Unrestricted funds General fund 30,173 5,059 35,232 Restricted funds Lift Appeal Refurbishment fund 63,875 18.964 (59,264) 142 4,611 19,106 82,839 (59,122> 23,717 TOTAL FUNDS 113,012 (54,063) 58,949 A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds Unrestricted funds General fund 73,481 {68,422) 5,059 Restrlcted funds Lift Appeal Refurbishmenl fund 2,736 96.979 (62,000) (96,837) (59,264) 142 99,715 (158,837) (59,122) TOTAL FUNDS 173.196 (227,259) (54,063) RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2025. Page11
BEDWAS WORKMANS HALL Detailed Statement of Financial Activities FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 INCOME AND ENDOWMENTS Donations and legacies Bar refreshments Donations Events Hall hire Other income 23,637 338 16,665 29,245 2,964 36,584 1,514 19,340 39,426 2,534 72.849 99,398 Investment income Deposit account interest 170 779 Total incoming resources 73.019 100,177 EXPENDITURE Other trading activities Events Bar supplies 14,029 9,834 20,508 17,969 23,863 38,477 Investment management costs Maintenance charges Licences & insurance 3,176 4,230 2,317 1,345 7,406 3,662 Support costs Management Light, heat and services Postage and stationery Advertising Sundries Cleaning Equipment Toilets refurbishments New Bar store New curtains 21,060 71 1,858 5,751 5,164 2,747 15,000 5.025 3,600 20,519 25 3,317 1,332 2,829 3,553 60,276 31,575 This page does not form part of the statutory financial statements Page 12
BEDWAS WORKMANS HALL Detailed Statement of Financial Activities FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Management Finance Lift fund contribution 62,000 Total resources expended 153,545 73,714 Net (expendlture)lincome {80,526) 26.463 This page does not form part of the statutory financial staternents Page 13