Trustees’ Annual Report for the period
From 1[st] January 2024 Period start date To 31[st] December 2024 Period end date
Charity name: MEADOW PRIMARY SCHOOL PTA
Charity registration number: 1006153
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the association (the objects) is to advance the education of pupils in the school in particular by: 1. Developing effective relationships between the staff, parents and others associated with the school 2.Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our main fundraisers continue to be the annual summer fair, children’s discos, circus and fireworks events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees of Meadow Primary School PTA are aware of the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| n/a | ||
| Para 1.38 | ||
| Policy on grant making | ||
| n/a | ||
| Para 1.38 | ||
| Policy on social investment | ||
| including program related | ||
| investment | ||
| n/a | ||
| Para 1.38 |
Contribution made by volunteers n/a Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have strived to ensure good value and inclusivity at school events by keeping prices as low as possible. While small incremental increases were necessary due to rising costs of food, drinks, and event expenses in the current economic climate, we remain committed to affordability for all. The PTA achieved another successful year by the many hours put in by the committee members and wider parents. We raised money for Macmillan Cancer at a coffee morning and held 12 events this year, and a raffles – including, Krispy Kreme sales, Hair cuts for children, Ice Cream Friday, Summer Fair, Mufti days, Circus, Fireworks, Disco’s and Christmas refreshments. With the funds, we were able to support school initiatives with significant investment into such as to a new Hall Audio system, Year 1 playground, Reading nooks/sheds, VR workshops for every child in the school, Year 6 yearbooks, Christmas presents for each classrooms providing wet play and other resources, upgrading the nursery sensory room, school’s SEN provision, portable sound system for use outdoors and on sports day and school council initiatives. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Our spending in school projects exceeded the funds raised in the period and was partly funded from previous years activities. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We raised £20,715 in fundraising event and invested £47,916 in school projects. At year end, the charity had funds of £28,717. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We keep enough funds to cover the pledges made to school projects, emergency requests for funds from the school and additional funds to support projects where no fundraising can be held (such as in covid years) to ensure consistent benefit to our school. |
| Amount of reserves held | Para 1.22 | £20,000 (with £8,717 available for spending on school projects in the upcoming year) |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concerns |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Parentkind Model Constitution adopted 6th December 2024 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | An Association consisting of all parents/carers and teachers involved with the school, lead by a committee of a minimum of 2 trustees, elected annually. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are nominated prior to the Annual General Meeting and elected through a voting process held at the meeting in January each year. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | All trustees give their time voluntarily and receive no remuneration or other benefits. All trustees follow all school policies and procedures. |
| Relationship with any related parties |
Para 1.51 | We are members of Parentkind which provides helpful advice and fundraising ideas and also provides our Public Liability insurance |
| Other |
Reference and Administrative details
| Charity name | Meadow Primary School PTA |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1006153 |
| Charity’s principal address | Meadow Primary School Sparrow Farm Road Stoneleigh Surrey KT17 2LW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Clare Todd | Co-Chair | 1stJanuary 2024 - 31st December 2024 |
||
| Rebecca Learmont | Co-Chair | 1stJanuary 2024 - 31st December 2024 |
||
| Abigail Hope | Secretary | 1stJanuary 2024 - 31st December 2024 |
||
| Bernice Hickman | Treasurer | 1stJanuary 2024 - 31st December 2024 |
||
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
n/a |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
|
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Clare Todd | Bernice Hickman |
|---|---|---|
| Clare Todd | Bernice Hickman | |
Co-Chair |
Treasurer | |
| 8thMarch 2024 | ||
| 8thMarch 2024 |
BALANCE SHEET 2024
| BALANCE SHEET 2024 | ||
|---|---|---|
| Amount | ||
| Opening Bank Balance 01.01.24 | £32,393.64 | |
| Deposits | £47,583.02 | |
| Withdrawals | -£75,128.17 | |
| Internal movement | £0.00 | |
| Balance of current account | £4,848.49 | |
| Opening Savings Base rate account 01.01.24 | £23,514.65 | |
| Internal movement | £0.00 | |
| Savings Account interest | £353.74 | |
| Balance of base rate account | £23,868.39 | |
| CLOSING TOTAL | £28,716.88 | |
| INCOME | ||
| Admin | ||
| Float | £0.00 | |
| Uniform sales | £620.50 | |
| Year 6 Meadowfest Leaversparty | £3,694.27 | |
| £4,314.77 | ||
| Events | ||
| JanuaryDisco's | £3,594.30 | |
| Break the Rules Mufti Day | £436.00 | |
| Hair Cuts byNatalie MotheringMarch | £255.21 | |
| Guess the Eggs Easter Competition | £103.00 | |
| KrispyKreme Doughnuts 05.05.24 | £602.00 | |
| KrispyKreme Doughnuts 24.05.24 | £978.00 | |
| Ice Cream Friday (Sports Days 07.06.24 and 14.06.24) | £638.00 | |
| Summer Fair 2024 | £8,205.82 | |
| Summer Fair Raffle | £2,141.00 | |
| Circus | £7,925.70 | |
| Fireworks | £11,184.73 | |
| Haircuts byNatalie November | £120.94 | |
| Carol Concert Refreshments | £273.65 | |
| Net Income | £36,458.35 | |
| Commissions | ||
| Commissions(Easyfundraising, Stikins) | £262.21 | |
| Cauliflower Christmas Cards Commission 2023 | £380.70 | |
| Uniformerly | £0.00 | |
| PTA PartyPack Rental | £10.00 | |
| Bank Account interest | £353.74 | |
| Net Commission Income | £1,006.65 | |
| Total Income | £41,779.77 | |
| EXPENSE | ||
|---|---|---|
| Admin | ||
| Uniform | -£142.97 | |
| Memberships & Licences | -£187.39 | |
| Miscellaneous spend/PTA investment | -£262.52 | |
| Year 6 Meadowfest Leavers party | -£3,694.27 | |
| Net PTA costs | -£4,287.15 | |
| Events | ||
| JanuaryDisco's | -£1,209.06 | |
| Guess the Eggs Easter Competition | -£19.55 | |
| KrispyKreme Doughnuts 05.05.24 | -£386.99 | |
| KrispyKreme Doughnuts 24.05.24 | -£650.00 | |
| Ice Cream Friday (Sports Day) | -£214.67 | |
| Summer Fair 2024 | -£2,582.61 | |
| Summer Fair Raffle | -£369.87 | |
| Circus | -£5,468.95 | |
| Fireworks | -£5,762.69 | |
| Carol Concert Refreshments | -£112.96 | |
| Net expenses | -£16,777.35 | |
| Donations | ||
| Playground banners x 4 | -£1,120.00 | |
| Outdoor classroom | -£3,800.00 | |
| Outdoor storage unit | -£1,520.95 | |
| Long planters x 4 | -£258.99 | |
| Fun/Activeplayground markings | -£2,390.00 | |
| VR Workshops KS2 | -£1,520.00 | |
| VR Workshops KS1 | -£799.00 | |
| Books for book nooks | -£2,669.50 | |
| Bunting, fairylights, decorations for book nook | -£74.30 | |
| Reception VR workshop | -£582.00 | |
| Choir beanies for O2 YoungVoices | -£156.54 | |
| Portable PA Sound system for sports day+ insurance | -£308.98 | |
| HarryPotter books for Reading pods | -£67.98 | |
| Nursery- sensoryroompurchases | -1,271.91 | |
| SEN room - sensoryroom items | -309.95 | |
| Readingbook nook items | -2,720.00 | |
| Inv 773 Main hall new audio and visual system | -16,350.00 | |
| Inv 790 Y1playground | -2,437.51 | |
| Christmas hoopcompetitionprizes | -39.96 | |
| MPSI 825 - Ceramics workshops 20,21,22January2025 | -2,747.00 | |
| MPSI 826 - Scholastic, Pandora & Heath AR books | -312.13 | |
| MPSI 827 - Y1 Playground | -3,341.43 | |
| Christmas Presents 2024 | -1,385.53 | |
| Y6 Yearbooks | -£1,723.02 | |
| Net Donations | -£47,906.68 | |
| Total Expense | -£68,971.18 | |
NET FUNDRAISING -£27.191.41
CHARITY COMMISSION FOR ENGLAND AND WAIES Independent examiner's report on the accounts S•¢tlon A Ind•p•ndent Examln•r'8 Report On accounts for the year 31112r2024 ended , ' Charlty no . 1006153 (rf any) , I report to the trustees on my examination of the accounts of the above charity fthe Trusf) for the year ended Responsibilities and As the chaiity's trustees. you are responsible for the preparation of the A(*) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the A Independent tfhe chaiity's gross income exceeded £250,c and l am qualified to examinerfs statement undertake the examination by being a qualified member of [insert name of applicable listed bodyll. Delete [ ] rf not applKable. I have completed my examination. I confinn that no matwial matters have disclosed k)W ") which gves me cause to Wieve that in. any material respect: the accounting records were not kept in ac(x)rdance with seclion 130 of the Charities Act; or conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2(KJ8 other than any requirement that the accounls give a and fair, view which is not a matter con8id6red as part of an independent examination. order to enable a proper understanding of the accounts to be reached. . Fryease delete the wonls in the brackets rf they do Th)t appty. IER Oct 2018
Signed: (Y2 March 2025 Name: l Jacqueline Huitson Relevant professional WA qualificabs> or body (rf any): Address: 207 London Road Kf17 2BU Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32. Independent examination of charity accounts: directions and guidan for examinet5). Oct 2018
Give here brief detalls of any items that th• examiner wishes to disclose. IER Oct 2018