## **Trustees’ Annual Report for the period** **From 1[st] January 2024 Period start date To 31[st] December 2024 Period end date** ## **Charity name: MEADOW PRIMARY SCHOOL PTA** ## **Charity registration number: 1006153** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the association (the objects) is
to advance the education of pupils in the
school in particular by:
1. Developing effective relationships
between the staff, parents and others
associated with the school
**2.**Engaging in activities or providing
facilities or equipment which support
the school and advance the
education of the pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Our main fundraisers continue to be the
annual summer fair, children’s discos, circus
and fireworks events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees of Meadow Primary School PTA
are aware of the guidance issued by the
Charity Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |||n/a| ||Para 1.38|| |Policy on grant making||| |||n/a| ||Para 1.38|| |Policy on social investment||| |including program related||| |investment||| |||n/a| ||Para 1.38|| Contribution made by volunteers n/a Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have strived to ensure good value and
inclusivity at school events by keeping prices as
low as possible. While small incremental
increases were necessary due to rising costs of
food, drinks, and event expenses in the current
economic climate, we remain committed to
affordability for all.
The PTA achieved another successful year by
the many hours put in by the committee
members and wider parents. We raised money
for Macmillan Cancer at a coffee morning and
held 12 events this year, and a raffles –
including, Krispy Kreme sales, Hair cuts for
children, Ice Cream Friday, Summer Fair, Mufti
days, Circus, Fireworks, Disco’s and Christmas
refreshments.
With the funds, we were able to support school
initiatives with significant investment into such as
to a new Hall Audio system, Year 1 playground,
Reading nooks/sheds, VR workshops for every
child in the school, Year 6 yearbooks, Christmas
presents for each classrooms providing wet play
and other resources, upgrading the nursery
sensory room, school’s SEN provision, portable
sound system for use outdoors and on sports
day and school council initiatives.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Our spending in school projects exceeded
the funds raised in the period and was partly
funded from previous years activities.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We raised £20,715 in fundraising event and
invested £47,916 in school projects. At year
end, the charity had funds of £28,717.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We keep enough funds to cover the pledges
made to school projects, emergency
requests for funds from the school and
additional funds to support projects where no
fundraising can be held (such as in covid
years) to ensure consistent benefit to our
school.| |Amount of reserves held|Para 1.22|£20,000 (with £8,717 available for spending
on school projects in the upcoming year)| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Parentkind Model Constitution adopted 6th
December 2024| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|An Association consisting of all
parents/carers and teachers involved with
the school, lead by a committee of a
minimum of 2 trustees, elected annually.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are nominated prior to the Annual
General Meeting and elected through a
voting process held at the meeting in
January each year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|All trustees give their time voluntarily and
receive no remuneration or other benefits.
All trustees follow all school policies and
procedures.| |Relationship with any related
parties|Para 1.51|We are members of Parentkind which
provides helpful advice and fundraising
ideas and also provides our Public Liability
insurance| |Other||| ## **Reference and Administrative details** |Charity name|Meadow Primary School PTA| |---|---| |Other name the charity uses|n/a| |Registered charity number|1006153| |Charity’s principal address|Meadow Primary School
Sparrow Farm Road
Stoneleigh
Surrey
KT17 2LW| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
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5
6
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Clare Todd|Co-Chair|1stJanuary 2024 - 31st
December 2024|| ||Rebecca Learmont|Co-Chair|1stJanuary 2024 - 31st
December 2024|| ||Abigail Hope|Secretary|1stJanuary 2024 - 31st
December 2024|| ||Bernice Hickman|Treasurer|1stJanuary 2024 - 31st
December 2024|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|_Clare Todd_|_Bernice Hickman_| |---|---|---| ||Clare Todd|Bernice Hickman| ||
Co-Chair|Treasurer| ||8thMarch 2024|| ||8thMarch 2024|| ## **BALANCE SHEET 2024** |**BALANCE SHEET 2024**||| |---|---|---| |||**Amount**| |**Opening Bank Balance 01.01.24**||**£32,393.64**| |Deposits||£47,583.02| |Withdrawals||-£75,128.17| |Internal movement||£0.00| |Balance of current account||**£4,848.49**| |||| |**Opening Savings Base rate account 01.01.24**||**£23,514.65**| |Internal movement||£0.00| |Savings Account interest||£353.74| |Balance of base rate account||**£23,868.39**| |||| |**CLOSING TOTAL**||**£28,716.88**| |||| |**INCOME**||| |**Admin**||| |Float||£0.00| |Uniform sales||£620.50| |Year 6 Meadowfest Leaversparty||£3,694.27| |||**£4,314.77**| |||| |**Events**||| |JanuaryDisco's||£3,594.30| |Break the Rules Mufti Day||£436.00| |Hair Cuts byNatalie MotheringMarch||£255.21| |Guess the Eggs Easter Competition||£103.00| |KrispyKreme Doughnuts 05.05.24||£602.00| |KrispyKreme Doughnuts 24.05.24||£978.00| |Ice Cream Friday (Sports Days 07.06.24 and 14.06.24)||£638.00| |Summer Fair 2024||£8,205.82| |Summer Fair Raffle||£2,141.00| |Circus||£7,925.70| |Fireworks||£11,184.73| |Haircuts byNatalie November||£120.94| |Carol Concert Refreshments||£273.65| |**Net Income**||**£36,458.35**| |||| |**Commissions**||| |Commissions(Easyfundraising, Stikins)||£262.21| |Cauliflower Christmas Cards Commission 2023||£380.70| |Uniformerly||£0.00| |PTA PartyPack Rental||£10.00| |Bank Account interest||£353.74| |**Net Commission Income**||**£1,006.65**| |||| |||| |**Total Income**||**£41,779.77**| |||| |**EXPENSE**||| |---|---|---| |||| |**Admin**||| |Uniform||-£142.97| |Memberships & Licences||-£187.39| |Miscellaneous spend/PTA investment||-£262.52| |Year 6 Meadowfest Leavers party||-£3,694.27| |**Net PTA costs**||**-£4,287.15**| |||| |**Events**||| |JanuaryDisco's||-£1,209.06| |Guess the Eggs Easter Competition||-£19.55| |KrispyKreme Doughnuts 05.05.24||-£386.99| |KrispyKreme Doughnuts 24.05.24||-£650.00| |Ice Cream Friday (Sports Day)||-£214.67| |Summer Fair 2024||-£2,582.61| |Summer Fair Raffle||-£369.87| |Circus||-£5,468.95| |Fireworks||-£5,762.69| |Carol Concert Refreshments||-£112.96| |**Net expenses**||**-£16,777.35**| |||| |**Donations**||| |Playground banners x 4||-£1,120.00| |Outdoor classroom||-£3,800.00| |Outdoor storage unit||-£1,520.95| |Long planters x 4||-£258.99| |Fun/Activeplayground markings||-£2,390.00| |VR Workshops KS2||-£1,520.00| |VR Workshops KS1||-£799.00| |Books for book nooks||-£2,669.50| |Bunting, fairylights, decorations for book nook||-£74.30| |Reception VR workshop||-£582.00| |Choir beanies for O2 YoungVoices||-£156.54| |Portable PA Sound system for sports day+ insurance||-£308.98| |HarryPotter books for Reading pods||-£67.98| |Nursery- sensoryroompurchases||-1,271.91| |SEN room - sensoryroom items||-309.95| |Readingbook nook items||-2,720.00| |Inv 773 Main hall new audio and visual system||-16,350.00| |Inv 790 Y1playground||-2,437.51| |Christmas hoopcompetitionprizes||-39.96| |MPSI 825 - Ceramics workshops 20,21,22January2025||-2,747.00| |MPSI 826 - Scholastic, Pandora & Heath AR books||-312.13| |MPSI 827 - Y1 Playground||-3,341.43| |Christmas Presents 2024||-1,385.53| |Y6 Yearbooks||-£1,723.02| |**Net Donations**||**-£47,906.68**| |||| |||| |**Total Expense**||**-£68,971.18**| |||| NET FUNDRAISING -£27.191.41 CHARITY COMMISSION FOR ENGLAND AND WAIES Independent examiner's report on the accounts S•¢tlon A Ind•p•ndent Examln•r'8 Report On accounts for the year 31112r2024 ended , ' Charlty no . 1006153 (rf any) , I report to the trustees on my examination of the accounts of the above charity fthe Trusf) for the year ended Responsibilities and As the chaiity's trustees. you are responsible for the preparation of the A(*) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the A Independent tfhe chaiity's gross income exceeded £250,c￿ and l am qualified to examinerfs statement undertake the examination by being a qualified member of [insert name of applicable listed bodyll. Delete [ ] rf not applKable. I have completed my examination. I confinn that no matwial matters have disclosed ￿k)W ") which gves me cause to Wieve that in. any material respect: the accounting records were not kept in ac(x)rdance with seclion 130 of the Charities Act; or conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2(KJ8 other than any requirement that the accounls give a and fair, view which is not a matter con8id6red as part of an independent examination. order to enable a proper understanding of the accounts to be reached. . Fryease delete the wonls in the brackets rf they do Th)t appty. IER Oct 2018 Signed: (Y2 March 2025 Name: l Jacqueline Huitson Relevant professional WA qualificab￿s> or body (rf any): Address: 207 London Road Kf17 2BU Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32. Independent examination of charity accounts: directions and guidan￿ for examinet5). Oct 2018 Give here brief detalls of any items that th• examiner wishes to disclose. IER Oct 2018