2022-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2022 Period start date To 31[st] December 2022 Period end date

Charity name: MEADOW PRIMARY SCHOOL PTA

Charity registration number: 1006153

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the Association is to solely raise funds to enhance the education of pupils in the school under direct guidance of the Head Teacher. In furtherance of this object the Association may: a) Develop more extended relationships between the staff, parents and governors associated with the school. b) Engage in activities which support the school and all proceeds from such are to be used solely for the children of the school, under direct guidance of the Head Teacher. c) Provide and assist in the provision of facilities or items for education at the school (not provided from statutory funds) as the Committee, in consultation with the Head Teacher, shall from time to time determine.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Our main fundraisers continue to be the annual Summer fair, children’s discos and fireworks events.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All trustees of Meadow Primary School PTA are aware of the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference n/a Para 1.38 Policy on grant making n/a

Policy on social investment Para 1.38 including program related investment n/a Para 1.38 Contribution made by volunteers n/a Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We started the year with a cautious return to school, and we were keen to create events to bring the school community together, after the Covid pandemic disruption to schooling life. Our first event saw a great response from the school community and we can put this down to renewed interest in PTA activities and more parents working from home. The PTA achieved another successful year by the many hours put in by the committee members and wider parents. We raised money for Macmillan Cancer at a coffee morning and held 11 events this year, and 2 raffles – including, Krispy Kreme sales, Easter Tombola, Pizza kit sales, Ice Cream Friday, Summer Fair, Mufti days, Fireworks, Disco’s and Christmas cards. With the funds, we were able to make a significant pledge to upgrade the Year 1 playground costing £15,000. We also supported dance workshops for Jubilee Day, bought playground equipment for Reception, Year 6 yearbooks and class Christmas presents for wet play.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We raised an additional £12,500 for new projects this year. At year end, the charity had funds of £43,724
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We keep enough funds to cover the pledges made to school projects, emergency requests for funds from the school and additional funds to support projects where no fundraising can be held (such as in covid years) to ensure consistent benefit to our school.
Amount of reserves held	Para 1.22	£20,000 (with £23,724 available for spending on school projects in the upcoming year)
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No concerns

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted March 2012
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	An Association consisting of all parents/carers and teachers involved with the school, lead by a committee of 7 - 9 elected annually.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are nominated prior to the Annual General Meeting and elected through a voting process held at the meeting in January each year.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	All trustees give their time voluntarily and receive no remuneration or other benefits. All trustees follow all school policies and procedures.
Relationship with any related parties	Para 1.51	We are members of Parentkind which provides helpful advice and fundraising ideas and also provides our Public Liability insurance
Other

Reference and Administrative details

Charity name	Meadow Primary School PTA
Other name the charity uses	n/a
Registered charity number	1006153
Charity’s principal address	Meadow Primary School Sparrow Farm Road Stoneleigh Surrey KT17 2LW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Clare Todd	Co-Chair	14thJanuary 2022 - 31st December 2022
	Rebecca Learmont	Co-Chair	14thJanuary 2022 - 31st December 2022
	Abigail Hope	Secretary	14thJanuary 2022 - 31st December 2022
	Bernice Hickman	Treasurer	14thJanuary 2022 - 31st December 2022
	Deborah Zbinden	Co-Chair	1stJanuary 2022 – 14th January2022
	Stephanie Streetz	Co-Chair	1stJanuary 2022 – 14th January2022
	Claire Hepburn	Secretary	1stJanuary 2022 – 14th January2022
	Julia Merritt	Treasurer	1stJanuary 2022 – 14th January2022

– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	**Dates acted if not for whole year **
n/a

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Clare Todd	Bernice Hickman
	Clare Todd	Bernice Hickman
	Co-Chair	Treasurer
	30thOctober 2023
	30thOctober 2023

MEADOW PRIMARY SCHOOL PTA

BALANCE SHEET 2022

BALANCE SHEET 2022 MEADOW PRIMARY SCHOOL PTA
		Amount
Opening cash balance		£31,153.82
Deposits		£35,173.69
Withdrawals		-£22,603.85
Unpresented cheques		£0.00
Total movement		£12,569.84
INCOME
Bank Account interest		£6.13
KrispyKreme Doughnut		£502.92
Easter Tombola		£498.05
Doughies Pizza		£249.00
Macmillan coffee morning		£199.16
Ice Cream Friday		£600.48
Summer Fair 2022 and Raffle		£11,844.28
Mufti DayOct Half Term		£412.00
Fireworks		£10,835.98
Christmas Disco's		£3,608.09
Christmas Raffle		£1,706.95
Event Income		£30,456.91
Commissions (Amazon Smile, Uniformerly, Easyfundraising)		£485.19
Cauliflower Christmas Cards Commission 2021		£451.50
Cauliflower Christmas Cards Commission 2022		£5.00
Uniform sales & Uniformerly		£74.00
PTA Party Pack Rental		£10.00
Commission Income		£1,025.69
Total Credits		£31,488.73
EXPENSES
Memberships & Licences		-£129.00
Miscellaneous spend		-£1,811.71
Admin expenses		-£1,940.71
KrispyKreme Doughnut Sales		-£242.97
Easter Tombola		-£16.80
Macmillan coffee morning		-£199.16
Ice Cream Friday		-£151.07
Summer Fair 2022 and Raffle		-£4,428.15
Fireworks		-£5,577.44
Christmas Disco's		-£1,324.11
Christmas Raffle		-£323.91
Event expenses		-£12,263.61
Year 6 Yearbooks		-£1,620.06
Dance workshops for Jubilee Day		-£658.80
Receptionplayground		-£1,196.96
Class Christmas presents		-£1,238.75
Donations		-£4,714.57
Total Debits		-£18,918.89
NET FUNDRAISING		£12,569.84
Closing Bank Balance as at 31.12.22		£43,723.66

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Iiidepeiideiit Exaniiiier s Report Gl rflcJ 3cka PffA On accounts for th• yèar 31 Iiilioal Charlty no (If any) 100 sot ¢Jut on page• I reP￿t to the trustees cffj exayinatm￿ of tr w)unts of the above charty (Ihe Trusf) year ended RMpon•lbilltlo8 and A8 the chanty trustees. you are r8sp)n&bie for the preparalion of the ba818 of roport a￿￿Unts in accordance ¥￿h Chariti66 Act 2011 {Ihe Acr). I rerK)rt in r88rrt of examination ofthe Trusys account8 carried out under sectK)n 145 of the 2011 Act and in wwig out my ex8min8tlon, I have folkmed all the appl￿￿ble Directions given by the Charty Commi￿an under 8e¢tion 145(5)(b) of the Act. Independ•nt •xamln•V8 81atem•nt I have ccrybtgJ my examinalwi I confinn that no material matters have come to my attention (othw than that disdosed beknv.) in cfmrEction the examinatTh yth￿h gN88 me cause to believe that in, any material the Ko)unts'w rec￿d& not in accordance with sectK)n 130 of the Act.. or the acC￿rrtS did not accx)rd ￿￿th the 8ccountr.ng rwds. or the acc￿Unts did not C￿ with th8 aptI￿able requIrer￿n18 concemiNJ the forn and content of accounts 8et 04rt in the Chantie8 (Accounts and Rep￿ts) R8guL8tions 2008 other than any WUIre￿¢nt that the ￿)UnIS gNe a Irue and fairf which ts not 8 matter consKl8r•J 88 Part of an indeperKlent eX8￿n9110n. I have no concems and have across no other Tnatters in connectton vath the examinatson to wh￿h attent￿n shoukl te dfavm in this report in order to enabb a proF*r understandirvJ of the WA)unts to be reached. . Fle&ge delete the wwds in the brnck8ts rfth8y do not apply. Slgned: 211,1101 Namo: Relevant wofwslonal quallficationls) or body (If any>: .￿lA IER Othbor 2018

R¢Ab i<f 17 16 Section B Disclosure Onty coThpkte rf the exaniw ras to h￿h1￿m matters of o)ncem Isee CC32, examiners). Give here d•tail$ of any itonts that the èxamlner wl8ho8 to dl•cloM. IER October 2018