## **Trustees’ Annual Report for the period** **From 1[st] January 2022 Period start date To 31[st] December 2022 Period end date** ## **Charity name: MEADOW PRIMARY SCHOOL PTA** ## **Charity registration number: 1006153** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Association is to solely
raise funds to enhance the education of
pupils in the school under direct guidance of
the Head Teacher. In furtherance of this
object the Association may:
a) Develop more extended relationships
between the staff, parents and governors
associated with the school.
b) Engage in activities which support the
school and all proceeds from such are to be
used solely for the children of the school,
under direct guidance of the Head Teacher.
c) Provide and assist in the provision of
facilities or items for education at the school
(not provided from statutory funds) as the
Committee, in consultation with the Head
Teacher, shall from time to time determine.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Our main fundraisers continue to be the
annual Summer fair, children’s discos and
fireworks events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees of Meadow Primary School PTA
are aware of the guidance issued by the
Charity Commission on public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference n/a Para 1.38 Policy on grant making n/a Policy on social investment Para 1.38 including program related investment n/a Para 1.38 Contribution made by volunteers n/a Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We started the year with a cautious return to
school, and we were keen to create events to
bring the school community together, after the
Covid pandemic disruption to schooling life.
Our first event saw a great response from the
school community and we can put this down to
renewed interest in PTA activities and more
parents working from home.
The PTA achieved another successful year by the
many hours put in by the committee members
and wider parents. We raised money for
Macmillan Cancer at a coffee morning and held
11 events this year, and 2 raffles – including,
Krispy Kreme sales, Easter Tombola, Pizza kit
sales, Ice Cream Friday, Summer Fair, Mufti
days, Fireworks, Disco’s and Christmas cards.
With the funds, we were able to make a
significant pledge to upgrade the Year 1
playground costing £15,000. We also supported
dance workshops for Jubilee Day, bought
playground equipment for Reception, Year 6
yearbooks and class Christmas presents for wet
play.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We raised an additional £12,500 for new
projects this year. At year end, the charity
had funds of £43,724| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We keep enough funds to cover the pledges
made to school projects, emergency
requests for funds from the school and
additional funds to support projects where no
fundraising can be held (such as in covid
years) to ensure consistent benefit to our
school.| |Amount of reserves held|Para 1.22|£20,000 (with £23,724 available for spending
on school projects in the upcoming year)| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted March 2012| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|An Association consisting of all
parents/carers and teachers involved with
the school, lead by a committee of 7 - 9
elected annually.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are nominated prior to the Annual
General Meeting and elected through a
voting process held at the meeting in
January each year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|All trustees give their time voluntarily and
receive no remuneration or other benefits. All
trustees follow all school policies and
procedures.| |Relationship with any related
parties|Para 1.51|We are members of Parentkind which provides
helpful advice and fundraising ideas and also
provides our Public Liability insurance| |Other||| ## **Reference and Administrative details** |Charity name|Meadow Primary School PTA| |---|---| |Other name the charity uses|n/a| |Registered charity number|1006153| |Charity’s principal address|Meadow Primary School
Sparrow Farm Road
Stoneleigh
Surrey
KT17 2LW| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Clare Todd|Co-Chair|14thJanuary 2022 - 31st
December 2022|| ||Rebecca Learmont|Co-Chair|14thJanuary 2022 - 31st
December 2022|| ||Abigail Hope|Secretary|14thJanuary 2022 - 31st
December 2022|| ||Bernice Hickman|Treasurer|14thJanuary 2022 - 31st
December 2022|| ||Deborah Zbinden|Co-Chair|1stJanuary 2022 – 14th
January2022|| ||Stephanie Streetz|Co-Chair|1stJanuary 2022 – 14th
January2022|| ||Claire Hepburn|Secretary|1stJanuary 2022 – 14th
January2022|| ||Julia Merritt|Treasurer|1stJanuary 2022 – 14th
January2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|_Clare Todd_|_Bernice Hickman_| |---|---|---| ||Clare Todd|Bernice Hickman| ||
Co-Chair|Treasurer| ||30thOctober 2023|| ||30thOctober 2023|| ## **MEADOW PRIMARY SCHOOL PTA** ## **BALANCE SHEET 2022** |**BALANCE SHEET 2022**
**MEADOW PRIMARY SCHOOL PTA**||| |---|---|---| |||**Amount**| |**Opening cash balance**||**£31,153.82**| |||| |Deposits||£35,173.69| |Withdrawals||-£22,603.85| |Unpresented cheques||£0.00| |**Total movement**||**£12,569.84**| |||| |**INCOME**||| |Bank Account interest||£6.13| |||| |KrispyKreme Doughnut||£502.92| |Easter Tombola||£498.05| |Doughies Pizza||£249.00| |Macmillan coffee morning||£199.16| |Ice Cream Friday||£600.48| |Summer Fair 2022 and Raffle||£11,844.28| |Mufti DayOct Half Term||£412.00| |Fireworks||£10,835.98| |Christmas Disco's||£3,608.09| |Christmas Raffle||£1,706.95| |**Event Income**||**£30,456.91**| |||| |Commissions (Amazon Smile, Uniformerly, Easyfundraising)||£485.19| |Cauliflower Christmas Cards Commission 2021||£451.50| |Cauliflower Christmas Cards Commission 2022||£5.00| |Uniform sales & Uniformerly||£74.00| |PTA Party Pack Rental||£10.00| |**Commission Income**||**£1,025.69**| |||| |||| |**Total Credits**||**£31,488.73**| |||| |**EXPENSES**||| |Memberships & Licences||-£129.00| |Miscellaneous spend||-£1,811.71| |**Admin expenses**||**-£1,940.71**| |||| |KrispyKreme Doughnut Sales||-£242.97| |Easter Tombola||-£16.80| |Macmillan coffee morning||-£199.16| |Ice Cream Friday||-£151.07| |Summer Fair 2022 and Raffle||-£4,428.15| |Fireworks||-£5,577.44| |Christmas Disco's||-£1,324.11| |Christmas Raffle||-£323.91| |**Event expenses**||**-£12,263.61**| |||| |Year 6 Yearbooks||-£1,620.06| |Dance workshops for Jubilee Day||-£658.80| |Receptionplayground||-£1,196.96| |Class Christmas presents||-£1,238.75| |**Donations**||**-£4,714.57**| |||| |**Total Debits**||**-£18,918.89**| |**NET FUNDRAISING**||**£12,569.84**| |||| |**Closing Bank Balance as at 31.12.22**||**£43,723.66**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Iiidepeiideiit Exaniiiier s Report Gl rflcJ 3cka PffA On accounts for th• yèar 31 Iiilioal Charlty no (If any) 100 sot ¢Jut on page• I reP￿t to the trustees cffj exayinatm￿ of tr* w)unts of the above charty (Ihe Trusf) year ended RMpon•lbilltlo8 and A8 the chanty trustees. you are r8sp)n&bie for the preparalion of the ba818 of roport a￿￿Unts in accordance ¥￿h Chariti66 Act 2011 {Ihe Acr). I rerK)rt in r88r*rt of examination ofthe Trusys account8 carried out under sectK)n 145 of the 2011 Act and in wwig out my ex8min8tlon, I have folkmed all the appl￿￿ble Directions given by the Charty Commi￿an under 8e¢tion 145(5)(b) of the Act. Independ•nt •xamln•V8 81atem•nt I have ccrybtgJ my examinalwi I confinn that no material matters have come to my attention (othw than that disdosed beknv.) in cfmrEction the examinatTh yth￿h gN88 me cause to believe that in, any material the Ko)unts'w rec￿d& not in accordance with sectK)n 130 of the Act.. or the acC￿rrtS did not accx)rd ￿￿th the 8ccountr.ng rwds. or the acc￿Unts did not C￿ with th8 aptI￿able requIrer￿n18 concemiNJ the forn and content of accounts 8et 04rt in the Chantie8 (Accounts and Rep￿ts) R8guL8tions 2008 other than any WUIre￿¢nt that the ￿)UnIS gNe a Irue and fairf which ts not 8 matter consKl8r•J 88 Part of an indeperKlent eX8￿n9110n. I have no concems and have across no other Tnatters in connectton vath the examinatson to wh￿h attent￿n shoukl te dfavm in this report in order to enabb a proF*r understandirvJ of the WA)unts to be reached. . Fle&ge delete the wwds in the brnck8ts rfth8y do not apply. Slgned: 211,1101 Namo: Relevant wofwslonal quallficationls) or body (If any>: .￿lA IER Othbor 2018 R¢Ab i