Trustees Annual Re ortOI 08 2024- 31 07 2025 Charity Name: St Johns School PTA Charity Number:l(X)$758 RegiSted Address: St Johns C of E School. Markfield Road. Caterham, Surrey. CR3 6RN Trustees Chair: Danielle Wiseman Treasurer. Sandra Carvalho Secretarles: Becky Clarke and Stephanie Taylor Structure, Governance and Managernent St John's School PTA is a parent-teacher association run by parents. carers, teachers and volunteers within the school community. New members are typically welcomed through class WhatsApp groups. informal en8agement in the school playground, and participation in school events. This approach helps maintain an incluslve, friendly and community-focused culture. The PTA operates under the ParentKlnd Model Constitutlon, which was ft)rmally adopted by the associatfon. Trustees are elected at the Annual General Meetin8 in accordance with the constitutSon. ensuring transparency, accountability and continuity of leadership. The committee meets regularly throughout the year to plan activities, review finances and ensure that all decisions are made in line with the charity's objectives and legal responsibilities. The association is made up of like-minded indlvlduals who share a common goal: supportinE the school and ensuring the best possible experience for its pupils. The Executive Committee comprising the Chair, Treasurer and Secretaries oversees the management and or8anisation of the charity's activities and flnances, working closely with volunteers and the wlder school community to deliver events and fundraising initiatives. Objectives and Actlvltles The primary objective of St John's School PTA, in line with the ParentKind Model Constitution, is to advance the education and wellbelng of pupils at the school. The association fulfils this purpose by developin8 effettive relationships between parents. carers, staff and the wider school community. and by en8a8in8 in activities that support the school and enrich pupils, experiences. A key part of this work involves raising funds to provide additional resources, opportunities and enhancements that fall outside the scope of the standard school budget. The PTA works closely with the headmaster and governing body to identify prioritles and areas where charitable support can make a meaningful difference to pupils, learnin8, development and wellbeing.
Activities undertaken by the PTA are designed to support the advancement of pupils, education and wellbeing, strengthen the partnership between horne and school, and enhance the wider school community. These include: Educatlonal resources and equipment for classrooms Providln8 additional materials, tools and enhancements that enrich teachlng and learning beyond what the school budget can cover. Enrichment opportunltles and learning experlences for puplls Funding workshops, events, activities and initiative5 that broaden pupils, horizons and contribute to their personal development. Treats and community events that beneflt the entlre School community Organising inclusive. enjoyable activities that foster a sense of belonging, celebrate the school community, and strengthen relationships between families, staff and pupils. To achieve these aims, the PTA or8anise5 a wlde varlety of fundraisin8 and community-building events throughout the year. These attivities brin8 families together, strengthen the school community and 8enerate essential funds to support pupils. learning and wellbeing. Events typically include: School discos School fetes and fairs Guest speaker events Cake sales Hot chocolate café5 Raffles Sponsored events and challenges Achlevements and PerFormance During the year, the PTA successfully achieved the objettsves set out in its annual plan. Fundraising efforts enabled the charity to make several significant contributions to the school, including: Funding a breakout reflection garden for quiet thoughts and prayer. Purchasing a double-decker red bus, which is being converted into an interactive library to provide an en8a8in8 and inspiring reading space for children. Providing new storage systems for the breakout areas for key workin8 groups throughout the years.
These projects represent a substantial investment in both the educational resources available to pupils and the overall learning environment within the School. They demonstrate the impact of the PTA'S fundraising attivities and the strong partnership between families. Stsff and the wider school community. Flnanclal Revlew St John's School PTA operates two bank accounts, one of which is designated for holdin8 the charity's reserves. The trustees maintain a reserves policy to ensure the financial stability of the or8anisation and to safe8uard its ability to continue supportln8 the school in the event of unexpected circumstances. The PTA holds a desi8nated reserve of £4124, kept separate from general operating funds and reviewed annually by the committee. Access to the bank accounts is restricted to the Chair and the Treasurer. The charity follows a strict financial management policy to ensure transparency and accountability. All expenditure is reviewed prior to approval. and signiticant purchases are brought to the committee for discussion and a vote. Where required, the Chair and the Executive Committee make the final decision in line with the charity's objectives and constitution. At the end of the financial year, the charity held no debts or outstsndln8 flnancial obligatfons, and the trustees consider the PTA to be in a stable financial position. Total income: £29,294.65 Total expenditure: £17,929.63 Net surplus: £11,365.02 Publlc Benefit Staternent The trustees confirm that they have complied with their duty under the Charities Act 2011 to have due regard to the Charity Commission's guidance on public benefit. St John's School PTA provides public benefit by advancing the education and wellbeing of pupils at St John's School. All activities and expenditure are directed towards thi5 charitable purpose. The PTA enhances pupils, learnin8 by fundin8 additional resources. equipment and enrichment opportunitles that are not covered by the standard school budget, and by supporting improvements to the school environment. The association also strengthens the partnership between home and school, fostering positive relatlonships among parents, carers, staff and the wider communlty. Events and initiatives are designed to be inclusive and accessible, ensuring that the benefits of the PTA'S work are available to all pupils re8ardless of background or circumstance. The trustees ensure that all decisions, fundraising activities and funded projects remain aligned with the charity's objecrives and deliver clear, identifiable publlc benefit.
Future plans The PTA will continue to work closely with the headmaster and governin8 body to identify priorities that enhance pupils, learning and wellbeing. Planned areas of focus for the coming year include supporting further digital learning resource5, continuin8 development of the school's reading and outdoor learning environments and delivering a full programme of fundraising and community events. The trustees will ensure that all future spending remains aligned with the charity's objectlves and provides clear benefit to all pupils at St John's school. Approval of the Trustees, Report This report was approved by the trustees of St John's School PTA on 05105126 and is si8ned on their behalf by: Chair: Treasurer: Jci
Accounts Report 01108124to 31107125 Resem account openlng balance Reserve account closlng balan £ 4,085.57 £ 4.124.83 Openin8 bank balanrA £ 9.012.16 Rocalpts Fundr8iSing ffiffjnts t)onatlons Grants Match Funding Interest Adjustment Total Receipt3 £24.246.70 £ 2.150.00 £ 2.844.34 39.26 14.35 £29,294.65 Payments Funijed projects Event costs Adminloper8ti0nal costs Other expenditure Total Payments £10.646.48 £ 6.339.18 £ 943.97 £17.929.63 Closing Bank balance £20.377.18 N•t Surplu8 £11.365.02 1. Accountlng method These accounts have been prepared on a Ro¢•lpts and Payments baskn. summarisirw cash received and cash paid during the financial year. 2. Reserves The PTA holds a designated feser4e of £4124.83 to ensure financ181 stablllty and cover unloreseen costs. 3. Float The PTA holds £100 in cash as 8 Iioat for small events. 4. R68trlctsd funds (rf any) The PTA held no restricted lunds during ihe year. 5. Independént ExamSnatlon The accounts were IndepeenuY ex8mlne(I ts. Serwo Macedo Approval otthe Accounts These 8cco¢frtts were approved by the trustees on Oy026 Chair. Tr•8surer. -JY
St John's Accounts for 24/25
| IN OUT |
BALANCES | |
|---|---|---|
| Opening Balances at 01/08/24: | Ongoing Float (Red Tin) 100.00 £ Savings Account 4,085.57 £ 200 Club Account - £ Current Account 4,827.59 £ |
|
| 9,013.16 £ |
||
| Interest 01/08/24 to date: Money Raised: |
39.26 £ Income Expenses Fireworks 2024 7,028.45 £ 1,522.14 £ Colour run 2024 2,038.92 £ 409.96 £ Christmas Market 2024 4,512.03 £ 1,525.15 £ Uniform 166.77 £ - £ Christmas Cards 723.46 £ 12.78 £ School Disco 2,746.88 £ 906.95 £ Beverage Events 1,257.92 £ 294.11 £ Summer Fair 2025 3,882.50 £ 982.09 £ Laser Show 2025 45.00 £ 240.00 £ Circus 2026 395.00 £ Pop Up Shops 495.48 £ 51.00 £ Other Fundraising 6,343.63 £ - £ Adjustment 14.35 £ |
39.26 £ |
| Balance | ||
| 5,506.31 £ |
||
| 1,628.96 £ |
||
| 2,986.88 £ |
||
| 166.77 £ |
||
| 710.68 £ |
||
| 1,839.93 £ |
||
| 963.81 £ |
||
| 2,900.41 £ |
||
| 195.00 -£ |
||
| 395.00 -£ |
||
| 444.48 £ |
||
| 6,343.63 £ |
||
| 14.35 £ |
||
| 29,255.39 £ 6,339.18 £ |
22,916.21 £ |
|
| PTA Expenses: | 943.97 £ |
|
| Donations Made To School: | 10,646.48 £ |
|
| Movement in Year | 11,365.02 £ |
|
| Closing Balance | Ongoing float 100.00 £ |
|
| Savings Account 4,124.83 £ Current Account 16,153.35 £ |
cbh | |
| 200 Club Account - £ |
20,378.18 £ |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the tte88/ mombers of (T 3(JaKS'S ScHuol fvfiEJn TcficH£e B%So(IA114J On accounts for the year ended 31107125 Charlty no (rf any) 100575 Set out on pages <rem&ts to Ind18 pago nvrnt of addm)nal 5heel I report to the trustees on my examlnation of Ihe accounts of the above charity (tr Trusn for the year ended DD I MM I Responslbllltles and As the charlty trustees of the Trust, you are responsible for the preparation bas18 of report of the accounts in accordance with the requirements of the Charities Act 2011 Acr). I report in reScl of my ex8mination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirni that no material matters have come to my attention (other than that disdosed below ") in conneclion with the examination gives me cause to believe that in, any material respect: accounting records Vre not kept in accordan with section 130 of the Act or the ac(x)unts do not accord accounting records Independent examlnerfs statement I have no concems and have come aosS no other matters in connection with the examination to lCh attention should be drawn in order to enable a proper underslanding of the accounts to be reathed. . Please delete the wonys in the brackets rfthey do not apply. Slgned: Date: (o ZO2< Name: Relevant professlonal quallflcatlon(s) or body (If any): AI5ThT4Tr OF CCIMA) ) I-LLbP Address: bTIt IER October 2018
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