Trustees Annual Re
ortOI
08
2024- 31
07
2025
Charity Name: St Johns School PTA
Charity Number:l(X)$758
RegiSted Address: St Johns C of E School. Markfield Road. Caterham, Surrey. CR3 6RN
Trustees
Chair: Danielle Wiseman
Treasurer. Sandra Carvalho
Secretarles: Becky Clarke and Stephanie Taylor
Structure, Governance and Managernent
St John's School PTA is a parent-teacher association run by parents. carers, teachers and
volunteers within the school community. New members are typically welcomed through class
WhatsApp groups. informal en8agement in the school playground, and participation in school
events. This approach helps maintain an incluslve, friendly and community-focused culture.
The PTA operates under the ParentKlnd Model Constitutlon, which was ft)rmally adopted by
the associatfon. Trustees are elected at the Annual General Meetin8 in accordance with the
constitutSon. ensuring transparency, accountability and continuity of leadership.
The committee meets regularly throughout the year to plan activities, review finances and
ensure that all decisions are made in line with the charity's objectives and legal responsibilities.
The association is made up of like-minded indlvlduals who share a common goal: supportinE
the school and ensuring the best possible experience for its pupils. The Executive Committee
comprising the Chair, Treasurer and Secretaries oversees the management and or8anisation
of the charity's activities and flnances, working closely with volunteers and the wlder school
community to deliver events and fundraising initiatives.
Objectives and Actlvltles
The primary objective of St John's School PTA, in line with the ParentKind Model Constitution,
is to advance the education and wellbelng of pupils at the school. The association fulfils this
purpose by developin8 effettive relationships between parents. carers, staff and the wider
school community. and by en8a8in8 in activities that support the school and enrich pupils,
experiences.
A key part of this work involves raising funds to provide additional resources, opportunities
and enhancements that fall outside the scope of the standard school budget. The PTA works
closely with the headmaster and governing body to identify prioritles and areas where
charitable support can make a meaningful difference to pupils, learnin8, development and
wellbeing.
Activities undertaken by the PTA are designed to support the advancement of pupils, education
and wellbeing, strengthen the partnership between horne and school, and enhance the wider
school community. These include:
Educatlonal resources and equipment for classrooms
Providln8 additional materials, tools and enhancements that enrich teachlng and learning
beyond what the school budget can cover.
Enrichment opportunltles and learning experlences for puplls
Funding workshops, events, activities and initiative5 that broaden pupils, horizons and
contribute to their personal development.
Treats and community events that beneflt the entlre School community
Organising inclusive. enjoyable activities that foster a sense of belonging, celebrate the school
community, and strengthen relationships between families, staff and pupils.
To achieve these aims, the PTA or8anise5 a wlde varlety of fundraisin8 and community-building
events throughout the year. These attivities brin8 families together, strengthen the school
community and 8enerate essential funds to support pupils. learning and wellbeing. Events
typically include:
School discos
School fetes and fairs
Guest speaker events
Cake sales
Hot chocolate café5
Raffles
Sponsored events and challenges
Achlevements and PerFormance
During the year, the PTA successfully achieved the objettsves set out in its annual plan.
Fundraising efforts enabled the charity to make several significant contributions to the school,
including:
Funding a breakout reflection garden for quiet thoughts and prayer.
Purchasing a double-decker red bus, which is being converted into an interactive library
to provide an en8a8in8 and inspiring reading space for children.
Providing new storage systems for the breakout areas for key workin8 groups
throughout the years.
These projects represent a substantial investment in both the educational resources available
to pupils and the overall learning environment within the School. They demonstrate the impact
of the PTA'S fundraising attivities and the strong partnership between families. Stsff and the
wider school community.
Flnanclal Revlew
St John's School PTA operates two bank accounts, one of which is designated for holdin8 the
charity's reserves. The trustees maintain a reserves policy to ensure the financial stability of
the or8anisation and to safe8uard its ability to continue supportln8 the school in the event of
unexpected circumstances.
The PTA holds a desi8nated reserve of £4124, kept separate from general operating funds and
reviewed annually by the committee.
Access to the bank accounts is restricted to the Chair and the Treasurer. The charity follows a
strict financial management policy to ensure transparency and accountability. All expenditure is
reviewed prior to approval. and signiticant purchases are brought to the committee for
discussion and a vote. Where required, the Chair and the Executive Committee make the final
decision in line with the charity's objectives and constitution.
At the end of the financial year, the charity held no debts or outstsndln8 flnancial obligatfons,
and the trustees consider the PTA to be in a stable financial position.
Total income: £29,294.65
Total expenditure: £17,929.63
Net surplus: £11,365.02
Publlc Benefit Staternent
The trustees confirm that they have complied with their duty under the Charities Act 2011 to
have due regard to the Charity Commission's guidance on public benefit.
St John's School PTA provides public benefit by advancing the education and wellbeing of pupils
at St John's School. All activities and expenditure are directed towards thi5 charitable purpose.
The PTA enhances pupils, learnin8 by fundin8 additional resources. equipment and enrichment
opportunitles that are not covered by the standard school budget, and by supporting
improvements to the school environment.
The association also strengthens the partnership between home and school, fostering positive
relatlonships among parents, carers, staff and the wider communlty. Events and initiatives are
designed to be inclusive and accessible, ensuring that the benefits of the PTA'S work are
available to all pupils re8ardless of background or circumstance.
The trustees ensure that all decisions, fundraising activities and funded projects remain aligned
with the charity's objecrives and deliver clear, identifiable publlc benefit.
Future plans
The PTA will continue to work closely with the headmaster and governin8 body to identify
priorities that enhance pupils, learning and wellbeing. Planned areas of focus for the coming
year include supporting further digital learning resource5, continuin8 development of the
school's reading and outdoor learning environments and delivering a full programme of
fundraising and community events. The trustees will ensure that all future spending remains
aligned with the charity's objectlves and provides clear benefit to all pupils at St John's school.
Approval of the Trustees, Report
This report was approved by the trustees of St John's School PTA on 05105126 and is si8ned on
their behalf by:
Chair:
Treasurer:
Jci
Accounts Report 01108124to 31107125
Resem account openlng balance
Reserve account closlng balan
£ 4,085.57
£ 4.124.83
Openin8 bank balanrA
£ 9.012.16
Rocalpts
Fundr8iSing ffiffjnts
t)onatlons
Grants
Match Funding
Interest
Adjustment
Total Receipt3
£24.246.70
£ 2.150.00
£ 2.844.34
39.26
14.35
£29,294.65
Payments
Funijed projects
Event costs
Adminloper8ti0nal costs
Other expenditure
Total Payments
£10.646.48
£ 6.339.18
£ 943.97
£17.929.63
Closing Bank balance
£20.377.18
N•t Surplu8
£11.365.02
1. Accountlng method
These accounts have been prepared on a Ro¢•lpts and Payments baskn. summarisirw cash received
and cash paid during the financial year.
2. Reserves
The PTA holds a designated feser4e of £4124.83 to ensure financ181 stablllty and cover unloreseen costs.
3. Float
The PTA holds £100 in cash as 8 Iioat for small events.
4. R68trlctsd funds (rf any)
The PTA held no restricted lunds during ihe year.
5. Independént ExamSnatlon
The accounts were IndepeenuY ex8mlne(I ts. Serwo Macedo
Approval otthe Accounts
These 8cco¢frtts were approved by the trustees on Oy026
Chair.
Tr•8surer.
-JY
**St John's Accounts for 24/25**
||**IN**
**OUT**|**BALANCES**|
|---|---|---|
|**Opening Balances at 01/08/24:**|Ongoing Float (Red Tin)
**100.00**
**£**
Savings Account
**4,085.57**
**£**
200 Club Account
**-**
**£**
Current Account
**4,827.59**
**£**||
|||**9,013.16**
**£**|
||||
||||
|**Interest 01/08/24 to date:**
**Money Raised:**|39.26
£
**Income**
**Expenses**
Fireworks 2024
7,028.45
£
1,522.14
£
Colour run 2024
2,038.92
£
409.96
£
Christmas Market 2024
4,512.03
£
1,525.15
£
Uniform
166.77
£
-
£
Christmas Cards
723.46
£
12.78
£
School Disco
2,746.88
£
906.95
£
Beverage Events
1,257.92
£
294.11
£
Summer Fair 2025
3,882.50
£
982.09
£
Laser Show 2025
45.00
£
240.00
£
Circus 2026
395.00
£
Pop Up Shops
495.48
£
51.00
£
Other Fundraising
6,343.63
£
-
£
Adjustment
14.35
£|**39.26**
**£**|
|||**Balance**|
|||5,506.31
£|
|||1,628.96
£|
|||2,986.88
£|
|||166.77
£|
|||710.68
£|
|||1,839.93
£|
|||963.81
£|
|||2,900.41
£|
|||195.00
-£|
|||395.00
-£|
|||444.48
£|
|||6,343.63
£|
|||14.35
£|
||29,255.39
£
6,339.18
£|22,916.21
£|
||||
|**PTA Expenses:**||943.97
£|
||||
|**Donations Made To School:**||10,646.48
£|
||||
||||
|**Movement in Year**||**11,365.02**
**£**|
||||
|Closing Balance|Ongoing float
100.00
£||
||Savings Account
4,124.83
£
Current Account
16,153.35
£|cbh|
||200 Club Account
-
£|**20,378.18**
**£**|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examinerfs Report
Report to the tte88/
mombers of
(T 3(JaKS'S ScHuol fvfiEJn TcficH£e B%So(IA114J
On accounts for the year
ended
31107125
Charlty no
(rf any)
100575
Set out on pages