UMBRELLA Ashford and Tenterden Umbrella. Reg. Charity No. 1005517 A Community Resource for Ashford and Tenterden Area. C/0 l Harmers Way, Egerton, Ashford, Kent, TN27 9DN: Tel.. Mob: 07788724325. www.ashford-tenterden-umbrella.co.uk Ashford and Tenterden Umbrella The Thi -Third Annual General Meetin held at the Parish Rooms Ashford On the 16th of October 2024 at 12.00 As Chairperson of the Trustees, I would like to welcome everyone to our AGM, I will try to keep the proceedings as short as possible and there will be light refreshments available after the meeting closes. The minutes from this meeting will not be agreed on until the next AGM which should be held sometime after the end of March 2025. les for Absence Mrs Rosemary Bartter & Mrs Wendy Baker. Mlnutes of last meetlng: Copies of the minutes of the Thirty-second Annual General Meeting were distributed prior to this meeting. Matters arisin There were no matters arising. Therefore, would someone like to propose that the minutes be accepted as a true record of events. Proposed by: Ms Eunice Horton, Seconded by: Mrs Sylvia Harrington. Accepted and Carried By a majority vote by all those present.
Chair erson's Re ort: Our new financial year started in April 2023. The Trustees decided to advertise the position of Co-ordinator at Umbrella with the Charity Jobs agency. We received 14 applications for that position. After selecting six potential candidates, arrangements were made to interview the applicants on the 5th of May. The interviews were carried out in the conference room at the Volunteer Centre Ashford, by a panel of Trustees, including the Treasurer, Secretary, Chairperson, and others. A Ms Dee Gaynor was offered the position of Co-ordinator, which was accepted and she th started work on the 17 of July 2023. The Trustees also decided that the one of the other candidates had the right qualities and qualifications we could employ as a future fundraiser for the charity. Later in the year, we contacted a Mrs Kirsten Floyd and she accepted our offer to work for Umbrella as a Community Engagement Officer, she started on the 4th of September 2023. In addition, we also employed a Catering Manager for our healthy eating café, a Mrs th Emma Norrington, who started work on the 18 of April 2023. All three employees have had enhanced DBS checks. Throughout the year, we have arranged a number of day trips for our members. The first th was on Wednesday the 12 of April, a visit to Tenterden to do some shopping, and have fish and chips in one of their favourite restaurants. th On the 24 of May there was a trip to Dymchurch for lunch, and then onto Folkestone for the afternoon. th In June on the 16 members visited Faversham for the Friday Market. In July on the 12th there was a trip to the Turner Contemporary Art gallery in Margate to view a exhibition of the British artist and photographer Ingrid Pollard. After viewing the artisys work, members all went off to have lunch, before returning home to Ashford. Also in July, Umbrella was chosen as one of NFU Mutual's charities of the year and received a donation of over £6,000. We have been using that money to continue our popular Art Therapy Classes run with In A Space charity. r(i August the 23 members had a day out at Wateringbury, and a river boat trip on the river Medway. th September the 13 , there was a trip to a new venue Charity Farm- a small garden centre in Kent for a meal and to buy a few plants and gifts, Also in September, the Chairperson and Community Engagement Officer attended the High Sheriff of Kenys Charity Picnic at Doddington Place Gardens. The Chairperson was a
picture dressed in yellow from head to toe ! There was some great networking and connections made at the Picnic. th In October on the 25 members had a trip out to Hastings, one of their favourite seaside destinations. Everyone went off in small groups to do some shopping and to have a meal out, most had fish and chips. No trips in November, but on the 6th of December there was a Christmas shopping trip to Hempstead Valley Shopping Centre in Gillingham Kent, so members could get some presents for Christmas, and also have a good meal in one of the eateries there. The various day trips to all places above were chosen by our service users. Transport was provided by Wealden Wheels, our regular transport provider. From the feedback we get from our members these day trips were enjoyed by all. These trips were in addition to our centre-based activities including singing group, art therapy, snooker, pool, table tennis, scrabble, bingo, various games, and freshly cooked meals from our healthy eating café. In December, we held our fundraising Christmas raffle with lots of prizes to be won. Our Catering Manager cooked a lovely 3 course Christmas lunch for our service users to celebrate the season at the Parish Rooms. We also had people from Speak Up attend the meal. We held our annual Christmas lunch at the Beefeater Hothfield for those who wished to attend. Umbrella closed for the Christmas Holiday on the 20th of December 2023. th On Tuesday the 9 of January 2024, Umbrella re-opened. Tuesday the 30th of January 2024, a Trustees Business meeting was held at the Volunteer Centre Ashford at 11am. (minutes saved to laptop) It has not been easy this last year, but the trustees and l are working diligently in your best interest, and will carry on to the best of our ability. We are delighted when you, the people who come to Umbrella, take an active role in the sessions. IYS beneficial to all our good health both physically and mentally. Our year ended officially on the 31" of March 2024. Co-ordinatorfs report: July 2023 - March 2024 Updated all policies and procedures Arranged for DBS checks for all current volunteers Produced Volunteer Handbook and Agreement Gathered registration details from service users and media consent forms Set up social media accounts on Facebook and Instagram
Sourced email addresses Attended fundraising training and had a mentor for charity leadership Community Engagement Officerfs report: 4 September 2023- 31 March 2024 Signed Ashford & Tenterden Umbrella up for Gift Aid, JustGiving, easy fundraising, PayPal and Facebook donation button to open other streams Df revenue Held a Christmas raffle as our first fundraiser which raised over £600 Signed up for various free items: Microsoft office, Canva Ordered donation buckets and card reader Organised with SmartDesign a new logo and flyers (working as a team to design them) Did an interview with Samantha Griffin on Radio Ashford to promote the charity (which opened doors for later fundraising events) Held a collection at County Square with volunteers from NFU Mutual Met with several local businesses to see how we can work together Attended fundraising training and had a community fundraising mentor Catering Managers Report: 18th of April 2023 - 31st March 2024. Since April 2023 members have been provided with fresh cooked varied meals of their choice. I have provided low fat, low salt meals on the Tuesdays and Wednesdays every week including the choice of a desert. Food have been sourced from both Sainsbury's and Aldi enabling prices to be kept at a low. I have had the honor and privilege cooking for the members at Umbrella. Xmas dinner 2023 was an amazing challenge, and l am glad everyone enjoyed it. If members have any particular dish you would like me to provide please let me know. l am always open to new ideas, and suggestions. You are all an amazing group of people that have made my endeavors, worthwhile thank you everyone.
I would like to move onto A&T Umbrella accounts which this year have again been examined by Mr. James Hough. Accounts: Edwin Chambers (Chairperson) asked those present to look at the audited accounts. The Chairperson went through each section pointing out the most significant parts of the accounts. At the end it was put to the members and interested parties present, were there any questions regarding the accounts. Are there an olnts an one would Ilke to uestlon? No Questions were put forward by those present. As there were no questions regarding the accounts it was put to the vote, will someone like to propose that the accounts are a true record of A&T Umbrella's financial position. Proposed by. Mrs Diana Anderson. Seconded by. Mr John Binmore. Carrled by a majorlty vote By all those present. Before I move on to the election of officers. Mr James Hough has agreed to examine our books and records again for 2024-2025.1 have sent him our thanks for Examining this year's accounts, and hopefully next years. This was put to the assembly and was: Proposed by. Mrs Anita Markham. Seconded by. Mr Edwin Chambers Carried by a majority vote. By all those present. In accordance with our constitution, all the Trustees and Officers have stood down. We have not received any written requests for these positions, but Mr Edwin Chambers, Dorothy Clayton, Eunice Horton, Wendy Baker, are prepared to stand again in 2024-2025.
If there are no other nominations for these posts would someone propose and second, that all those Trustees and Officers who are prepared to serve this year to be proposed, seconded, and voted on. Elertion of Officers: Chair erson Mr Edwin Chambers. Proposed by. Mrs Sandra Brett-Gilbert Seconded by. Mrs Dorothy Clayton Carried by all present. Treasurer: Our treasurer Mrs Rosemary Bartter advised me that she was unable to continue in the position of Treasurer due to personal reasons, however she was willing to act in an advisory position until we could find a replacement. As Chairperson I telephoned the Charity Commission and explained the situation to them. I was informed that I should note in the minutes the situation as stated above, and when a new Treasurer was in place to notify the Commission the details of the new Treasurer (trustee). So I propose that we accept Mrs Rosemary Bartter's offer of acting in an advisory role until a new Treasurer is appointed. Proposed by. Mr Edwin Chambers. Seconded by. Mrs Susan Horne. Carried by all present. Secreta . Mr Edwin Chambers. (Temporary Position) Proposed by: Mrs Dorothy Clayton. Seconded by: Mrjohn Binmore. Carried by all present. Electlon of Commlttee: Commlttee voted en bloc: Mrs Dorothy Clayton.
Mrs Eunice Horton. Mrs Wendy Baker. Proposed by: Mrs Alva Tucker. Seconded by: Mrs Sandra Brett-Gilbert. Voted and carried by all present. An other business: There was no other business. So the Chairperson thanked the Trustees, Funders, and everyone who had worked endlessly to provide a service to the community of Ashford and Tenterden, throughout another stressful but successful year. He thanked all the service users present for their support, In addition he gave a very big thank you to Mr John Binmore, Sue Horn, Laurel Taylor, and Lizzie Stevenson for all their Hard work and support over the last year. He also thanked our self-employed Fundraiser Mr Kim Deshayes, who is retiring from working with Umbrella at the end of January 2025 after 10 years and has worked extremely hard in securing funds of over £300,000 during that period, and James Hough for examining our accounts. Also our staff Miss Dee Gaynor. Mrs Kirsten Floyd, and Mrs Emma Norrington, who have worked tirelessly for the members of Umbrella. Last this is dedicated to the memory of our late Co-ordinator Valerie French. The hope is for a better, brighter future for everyone whoever, wherever they may be, thank you. Chair erson closed meetln at- 13.25 pm. Date and Tlme of next meeting- To be arranged. ned: Chairper50n
ASHFORD and TENTERDEN UMBRELLA Reg. Charity No: 1005517 STATEMENT OF ACCOUNTS for the year ended 31 March 2024
ASHFORD and TENTERDEN UMBRELLA Reg. Charity No: 1005517 Contents: Page l Administration Page 2 Receipts and Payments Account Page 3 Statement of Assets and Liabilities Page 4 Examiner's Report
ASHFORD and TENTERDEN UMBRELLA Reg. Charity No: 1005517 Address: l Harmers Wav, Egerton, Asford,Kent TN27 9DN Officers: Chalr Mr Edwin Chambers Secretary Mr Edwin Chambers (Temporary Appt) Treasurer Mrs Rosemary O. Bartter Bankers: HSBC UK 39 High Street Ashford,Kent TN24 8TG Independent Examiner: Mr J.Hough 18 Harvestside Horley , Surrey RH6 9UH
ASHFORD and TENTERDEN UMBRELLA RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 INCOME: Grants from third parties National Lottery Fund raising events Interest on deposit accounts TransportlOutin85 TOTAL INCOME 29385 30242 4404 381 1947 36117 2049 30 1650 43971 EXPENDITURE: Fundraising costs Salaries & National Insurance Hire of halls Insurance Printin8 & stationery l.T.Costs Office & Computing Equipmenl Transport & Outin85 Staff & volunteer expenses Activities Telephone Sundry Professional Fee TOTAL EXPENDITURE 12044 20641 8336 676 609 1901 2637 3889 2616 4997 540 1298 150 60334 10710 7287 6625 333 701 6581 4434 1683 1121 356 501 150 40482 (DEFICIT) SURPLUS FOR THE YEAR -24217 3489 FUNDS BROUGHT FORWARD 120815 117326 FUNDS CARRIED FORWARD 96598 120815
ASHFORD and TEKfERDEN UMBREUA GRANTS and FUNDING FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Kent Community Foundation.. Core costs Di8ilal Inclusion Fund Frank 8rake Charitable Trust Albert Hunt Trusi ThePhllip & Connie Phillips Foundation NFU Mutual Charitable Trust Colyer Fer8usson Charitable Trust Cole Charitable Trust National Lottery Community Fund Whitehead Monkton Charitable Foundation The Godinton Charitable Trust Shaw Trust Headley Pitt Charitable Trust 6.51X) io.(xx) 6.443 iO.CKXJ 742 2CKI 742 29,385 40,242
ASHFORD and TENTERDEN UMBRELLA STATEMENT OF ASSEfs APID UABIUTIES AS AT THE 31 MARCH 2024 2024 2023 FIXED ASSETS Equipment at Cost Less .' Depreciation CURRENT ASSETS Cash at Bank - No. l Alc . No. 2alc Deposit Alc - One year Bond 62510 38546 7726 12033 120815 76458 7859 12281 96598 LESS . Grants urrled forward 96S98 120815 Represented by: Surplus brought forward 120815 117326 Less: Deficit I Surplu5 for the year 24217 3489 96598 120815 Approved on the ......
ASHFORD and TENTERDEN UMBRELLA Reg. Charity No: 1005517 Independent Examiners Report ResPOnbIlItIeS and basls of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions 8iven by the Charity Commission under section 145151(b} of the Act Independent Examlners report I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. a) Accounting records were not kept in accordance with section 130 of the Act or b) The accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understandin8 of the accounts to be reached. James Hough 18 Harvestside Horley RH6 9UH
ASHFORD and TENTERDEN UMBRELLA Reg. Charity No: 1005517 Independent Examiners Report Responslbllltles and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. I report In respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying Out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515){b) of the Act Independent Examlners report I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, anv material respect: a) Accounting records were not kept in accordance with section 130 of the Act or b) The accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper under5tandin8 of the accounts to be reached. James Hough 18 Harvestside Horley RH69UH