UMBRELLA
Ashford and Tenterden Umbrella.
Reg. Charity No. 1005517
A Community Resource for Ashford and Tenterden Area.
C/0 l Harmers Way, Egerton, Ashford, Kent, TN27 9DN:
Tel.. Mob: 07788724325.
www.ashford-tenterden-umbrella.co.uk
Ashford and Tenterden Umbrella
The Thi
-Third Annual General Meetin
held at the Parish Rooms Ashford
On the 16th of October 2024 at 12.00
As Chairperson of the Trustees, I would like to welcome everyone to our AGM, I will try to
keep the proceedings as short as possible and there will be light refreshments available after
the meeting closes. The minutes from this meeting will not be agreed on until the next AGM
which should be held sometime after the end of March 2025.
les for Absence
Mrs Rosemary Bartter & Mrs Wendy Baker.
Mlnutes of last meetlng:
Copies of the minutes of the Thirty-second Annual General Meeting were distributed
prior to this meeting.
Matters arisin
There were no matters arising. Therefore, would someone like to propose that the
minutes be accepted as a true record of events.
Proposed by: Ms Eunice Horton,
Seconded by: Mrs Sylvia Harrington.
Accepted and Carried By a majority vote by all those present.

Chair
erson's Re
ort:
Our new financial year started in April 2023. The Trustees decided to advertise the
position of Co-ordinator at Umbrella with the Charity Jobs agency.
We received 14 applications for that position. After selecting six potential candidates,
arrangements were made to interview the applicants on the 5th of May. The interviews
were carried out in the conference room at the Volunteer Centre Ashford, by a panel of
Trustees, including the Treasurer, Secretary, Chairperson, and others.
A Ms Dee Gaynor was offered the position of Co-ordinator, which was accepted and she
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started work on the 17 of July 2023.
The Trustees also decided that the one of the other candidates had the right qualities and
qualifications we could employ as a future fundraiser for the charity. Later in the year, we
contacted a Mrs Kirsten Floyd and she accepted our offer to work for Umbrella as a
Community Engagement Officer, she started on the 4th of September 2023.
In addition, we also employed a Catering Manager for our healthy eating café, a Mrs
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Emma Norrington, who started work on the 18 of April 2023. All three employees have
had enhanced DBS checks.
Throughout the year, we have arranged a number of day trips for our members. The first
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was on Wednesday the 12 of April, a visit to Tenterden to do some shopping, and have
fish and chips in one of their favourite restaurants.
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On the 24 of May there was a trip to Dymchurch for lunch, and then onto Folkestone for
the afternoon.
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In June on the 16 members visited Faversham for the Friday Market.
In July on the 12th there was a trip to the Turner Contemporary Art gallery in Margate to
view a exhibition of the British artist and photographer Ingrid Pollard. After viewing the
artisys work, members all went off to have lunch, before returning home to Ashford.
Also in July, Umbrella was chosen as one of NFU Mutual's charities of the year and
received a donation of over £6,000. We have been using that money to continue our
popular Art Therapy Classes run with In A Space charity.
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August the 23 members had a day out at Wateringbury, and a river boat trip on the
river Medway.
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September the 13 , there was a trip to a new venue Charity Farm- a small garden centre
in Kent for a meal and to buy a few plants and gifts,
Also in September, the Chairperson and Community Engagement Officer attended the
High Sheriff of Kenys Charity Picnic at Doddington Place Gardens. The Chairperson was a

picture dressed in yellow from head to toe ! There was some great networking and
connections made at the Picnic.
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In October on the 25 members had a trip out to Hastings, one of their favourite seaside
destinations. Everyone went off in small groups to do some shopping and to have a meal
out, most had fish and chips.
No trips in November, but on the 6th of December there was a Christmas shopping trip to
Hempstead Valley Shopping Centre in Gillingham Kent, so members could get some
presents for Christmas, and also have a good meal in one of the eateries there.
The various day trips to all places above were chosen by our service users. Transport was
provided by Wealden Wheels, our regular transport provider. From the feedback we get
from our members these day trips were enjoyed by all.
These trips were in addition to our centre-based activities including singing group, art
therapy, snooker, pool, table tennis, scrabble, bingo, various games, and freshly cooked
meals from our healthy eating café.
In December, we held our fundraising Christmas raffle with lots of prizes to be won. Our
Catering Manager cooked a lovely 3 course Christmas lunch for our service users to
celebrate the season at the Parish Rooms. We also had people from Speak Up attend the
meal. We held our annual Christmas lunch at the Beefeater Hothfield for those who
wished to attend. Umbrella closed for the Christmas Holiday on the 20th of December
2023.
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On Tuesday the 9 of January 2024, Umbrella re-opened.
Tuesday the 30th of January 2024, a Trustees Business meeting was held at the Volunteer
Centre Ashford at 11am. (minutes saved to laptop)
It has not been easy this last year, but the trustees and l are working diligently in your
best interest, and will carry on to the best of our ability. We are delighted when you, the
people who come to Umbrella, take an active role in the sessions. IYS beneficial to all our
good health both physically and mentally. Our year ended officially on the 31" of March
2024.
Co-ordinatorfs report: July 2023 - March 2024
Updated all policies and procedures
Arranged for DBS checks for all current volunteers
Produced Volunteer Handbook and Agreement
Gathered registration details from service users and media consent forms
Set up social media accounts on Facebook and Instagram

Sourced email addresses
Attended fundraising training and had a mentor for charity leadership
Community Engagement Officerfs report: 4 September 2023- 31 March 2024
Signed Ashford & Tenterden Umbrella up for Gift Aid, JustGiving, easy fundraising,
PayPal and Facebook donation button to open other streams Df revenue
Held a Christmas raffle as our first fundraiser which raised over £600
Signed up for various free items: Microsoft office, Canva
Ordered donation buckets and card reader
Organised with SmartDesign a new logo and flyers (working as a team to design
them)
Did an interview with Samantha Griffin on Radio Ashford to promote the charity
(which opened doors for later fundraising events)
Held a collection at County Square with volunteers from NFU Mutual
Met with several local businesses to see how we can work together
Attended fundraising training and had a community fundraising mentor
Catering Managers Report: 18th of April 2023 - 31st March 2024.
Since April 2023 members have been provided with fresh cooked varied meals of
their choice.
I have provided low fat, low salt meals on the Tuesdays and Wednesdays every
week including the choice of a desert.
Food have been sourced from both Sainsbury's and Aldi enabling prices to be kept
at a low.
I have had the honor and privilege cooking for the members at Umbrella.
Xmas dinner 2023 was an amazing challenge, and l am glad everyone enjoyed it.
If members have any particular dish you would like me to provide please let me
know.
l am always open to new ideas, and suggestions.
You are all an amazing group of people that have made my endeavors, worthwhile
thank you everyone.

I would like to move onto A&T Umbrella accounts which this year have again been
examined by Mr. James Hough.
Accounts:
Edwin Chambers (Chairperson) asked those present to look at the audited accounts.
The Chairperson went through each section pointing out the most significant parts of the
accounts.
At the end it was put to the members and interested parties present, were there any
questions regarding the accounts.
Are there an
olnts an
one would Ilke to
uestlon?
No Questions were put forward by those present.
As there were no questions regarding the accounts it was put to the vote, will someone
like to propose that the accounts are a true record of A&T Umbrella's financial position.
Proposed by. Mrs Diana Anderson.
Seconded by. Mr John Binmore.
Carrled by a majorlty vote By all those present.
Before I move on to the election of officers. Mr James Hough has agreed to examine our
books and records again for 2024-2025.1 have sent him our thanks for Examining this
year's accounts, and hopefully next years.
This was put to the assembly and was:
Proposed by. Mrs Anita Markham.
Seconded by. Mr Edwin Chambers
Carried by a majority vote.
By all those present.
In accordance with our constitution, all the Trustees and Officers have stood down. We
have not received any written requests for these positions, but Mr Edwin Chambers,
Dorothy Clayton, Eunice Horton, Wendy Baker, are prepared to stand again in 2024-2025.

If there are no other nominations for these posts would someone propose and second,
that all those Trustees and Officers who are prepared to serve this year to be proposed,
seconded, and voted on.
Elertion of Officers:
Chair
erson Mr Edwin Chambers.
Proposed by. Mrs Sandra Brett-Gilbert
Seconded by. Mrs Dorothy Clayton
Carried by all present.
Treasurer:
Our treasurer Mrs Rosemary Bartter advised me that she was unable to continue in the
position of Treasurer due to personal reasons, however she was willing to act in an
advisory position until we could find a replacement. As Chairperson I telephoned the
Charity Commission and explained the situation to them. I was informed that I should
note in the minutes the situation as stated above, and when a new Treasurer was in
place to notify the Commission the details of the new Treasurer (trustee).
So I propose that we accept Mrs Rosemary Bartter's offer of acting in an advisory role
until a new Treasurer is appointed.
Proposed by. Mr Edwin Chambers.
Seconded by. Mrs Susan Horne.
Carried by all present.
Secreta
. Mr Edwin Chambers. (Temporary Position)
Proposed by: Mrs Dorothy Clayton.
Seconded by: Mrjohn Binmore.
Carried by all present.
Electlon of Commlttee:
Commlttee voted en bloc:
Mrs Dorothy Clayton.

Mrs Eunice Horton.
Mrs Wendy Baker.
Proposed by: Mrs Alva Tucker.
Seconded by: Mrs Sandra Brett-Gilbert.
Voted and carried by all present.
An
other business:
There was no other business. So the Chairperson thanked the Trustees, Funders, and
everyone who had worked endlessly to provide a service to the community of Ashford
and Tenterden, throughout another stressful but successful year. He thanked all the
service users present for their support, In addition he gave a very big thank you to Mr
John Binmore, Sue Horn, Laurel Taylor, and Lizzie Stevenson for all their Hard work and
support over the last year. He also thanked our self-employed Fundraiser Mr Kim
Deshayes, who is retiring from working with Umbrella at the end of January 2025 after 10
years and has worked extremely hard in securing funds of over £300,000 during that
period, and James Hough for examining our accounts. Also our staff Miss Dee Gaynor.
Mrs Kirsten Floyd, and Mrs Emma Norrington, who have worked tirelessly for the
members of Umbrella.
Last this is dedicated to the memory of our late Co-ordinator Valerie French. The hope is
for a better, brighter future for everyone whoever, wherever they may be, thank you.
Chair
erson closed meetln
at-
13.25 pm.
Date and Tlme of next meeting-
To be arranged.
ned:
Chairper50n

ASHFORD and TENTERDEN UMBRELLA
Reg. Charity No: 1005517
STATEMENT OF ACCOUNTS
for the year ended 31 March 2024

ASHFORD and TENTERDEN UMBRELLA
Reg. Charity No: 1005517
Contents:
Page l Administration
Page 2 Receipts and Payments Account
Page 3 Statement of Assets and Liabilities
Page 4 Examiner's Report

ASHFORD and TENTERDEN UMBRELLA
Reg. Charity No: 1005517
Address:
l Harmers Wav,
Egerton,
Asford,Kent
TN27 9DN
Officers: Chalr
Mr Edwin Chambers
Secretary
Mr Edwin Chambers (Temporary Appt)
Treasurer
Mrs Rosemary O. Bartter
Bankers:
HSBC UK
39 High Street
Ashford,Kent
TN24 8TG
Independent Examiner: Mr J.Hough
18 Harvestside
Horley , Surrey
RH6 9UH

ASHFORD and TENTERDEN UMBRELLA
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
2024
2023
INCOME:
Grants from third parties
National Lottery
Fund raising events
Interest on deposit accounts
TransportlOutin85
TOTAL INCOME
29385
30242
4404
381
1947
36117
2049
30
1650
43971
EXPENDITURE:
Fundraising costs
Salaries & National Insurance
Hire of halls
Insurance
Printin8 & stationery
l.T.Costs
Office & Computing Equipmenl
Transport & Outin85
Staff & volunteer expenses
Activities
Telephone
Sundry
Professional Fee
TOTAL EXPENDITURE
12044
20641
8336
676
609
1901
2637
3889
2616
4997
540
1298
150
60334
10710
7287
6625
333
701
6581
4434
1683
1121
356
501
150
40482
(DEFICIT) SURPLUS FOR THE YEAR
-24217
3489
FUNDS BROUGHT FORWARD
120815
117326
FUNDS CARRIED FORWARD
96598
120815

ASHFORD and TEKfERDEN UMBREUA
GRANTS and FUNDING
FOR THE YEAR ENDED 31 MARCH 2024
2024
2023
Kent Community Foundation..
Core costs
Di8ilal Inclusion Fund
Frank 8rake Charitable Trust
Albert Hunt Trusi
ThePhllip & Connie Phillips Foundation
NFU Mutual Charitable Trust
Colyer Fer8usson Charitable Trust
Cole Charitable Trust
National Lottery Community Fund
Whitehead Monkton Charitable
Foundation
The Godinton Charitable Trust
Shaw Trust
Headley Pitt Charitable Trust
6.51X)
io.(xx)
6.443
iO.CKXJ
742
2CKI
742
29,385
40,242

ASHFORD and TENTERDEN UMBRELLA
STATEMENT OF ASSEfs APID UABIUTIES
AS AT THE 31 MARCH 2024
2024
2023
FIXED ASSETS
Equipment at Cost
Less .' Depreciation
CURRENT ASSETS
Cash at Bank - No. l Alc
. No. 2alc
Deposit Alc
- One year Bond
62510
38546
7726
12033
120815
76458
7859
12281
96598
LESS . Grants urrled forward
96S98
120815
Represented by:
Surplus brought forward
120815
117326
Less: Deficit I Surplu5 for the year
24217
3489
96598
120815
Approved
on the ......

ASHFORD and TENTERDEN UMBRELLA
Reg. Charity No: 1005517
Independent Examiners Report
ResPOn￿bIlItIeS and basls of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts
in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Trust's accounts carried out under section 145
of the 2011 Act and in carrying out my examination, I have followed the applicable
Directions 8iven by the Charity Commission under section 145151(b} of the Act
Independent Examlners report
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination which gives me cause to believe that in, any
material respect..
a) Accounting records were not kept in accordance with section 130 of the Act or
b) The accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in order to enable a proper understandin8
of the accounts to be reached.
James Hough
18 Harvestside
Horley
RH6 9UH

ASHFORD and TENTERDEN UMBRELLA
Reg. Charity No: 1005517
Independent Examiners Report
Responslbllltles and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts
in accordance with the requirements of the Charities Act 2011.
I report In respect of my examination of the Trust's accounts carried out under section 145
of the 2011 Act and in carrying Out my examination. I have followed the applicable
Directions given by the Charity Commission under section 14515){b) of the Act
Independent Examlners report
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination which gives me cause to believe that in, anv
material respect:
a) Accounting records were not kept in accordance with section 130 of the Act or
b) The accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in order to enable a proper under5tandin8
of the accounts to be reached.
James Hough
18 Harvestside
Horley
RH69UH