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2024-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2023 (period start date) To 31/08/2024 (period end date)

Charity name: Cotham Gardens Primary School Parent Teacher and Friends Association

Charity registration number: 1005349

Objectives and Activities

SORP
reference
Summary of the
purposes of the charity
as set out in its
governing document		 Para 1.17 develop more extended relationships between staff,
parents and others associated with the school - engage
in activities which support the school and advance the
education of the pupils - provide and assist in the
provision of facilities for education at the school which
are not normally provided by the Single Academy Trust
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.		 Para 1.17
and 1.19		 Our activity is balanced between fundraising events and
assessing funding requests for school enrichment
activities. Top fundraising events were Spooky Disco
(£2,753.34), Summer Fair (£2,463.32), Christmas Fair
(£2,067.48) and Christmas Trees (£2,042.44).
Examples of enrichment activities supported include
Librarian, Little Wandle books, Sports Day, YR6 Camp,
Glockenspiel purchase, Science resources, YR5 Mojo
active event, Book bags, PA System, African drum
workshop, Crochet and quiet club materials.
Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit		 Para 1.18 The Trustees have complied with the duty in section 4 of
the 2006 Charities Act to have due regard to guidance
on public benefit published by the Commission.
Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
Policy on grant making Para 1.38

Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other

Achievements and Performance

Total income for this period was £25,738 and total expenditure was £41,649. This was due to an underspend in the previous period and changes to our school’s financial staff. Summary of the main achievements of the charity, Our activity is balanced between fundraising identifying the difference the Para 1.20 events and assessing funding requests for charity’s work has made to the school enrichment activities. Top fundraising circumstances of its events were Spooky Disco (£2,753.34), Summer beneficiaries and any wider Fair (£2,463.32), Christmas Fair (£2,067.48) and benefits to society as a whole. Christmas Trees (£2,042.44). Examples of enrichment activities supported include Librarian, Little Wandle books, Sports Day, YR6 Camp, Glockenspiel purchase, Science resources, YR5 Mojo active event, Book bags, PA System, African drum workshop, Crochet and quiet club materials.

Additional information (optional) You may choose to include further statements where relevant about:

----- Start of picture text -----
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives set
Para 1.41
Investment performance
against objectives Para 1.41
----- End of picture text -----

Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 We are in a good position with just over £15k
available for funding into the next reporting
year, although some further invoices from
the school for costs incurred this year are
expected.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 n/a – we do not hold reserves
Amount of reserves held Para 1.22 £0
Reasons for holding zero
reserves		 Para 1.22 As a small school and a small charity, we do
not formally hold reserves. We simply spend
within our means, depending on the success
of our fundraising efforts.
Details of fund materially in
deficit		 Para 1.24 n/a – we are not in deficit
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 n/a – we do not have uncertainties

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The officers of the committee are elected
at the AGM

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51

Other

Reference and Administrative details

Charity name Cotham Gardens Primary School Parent Teacher and
Friends Associations
Other name the charity uses Cotham Gardens PTAF (informally only)
Registered charity number 1005349
Charity’s principal address Cotham Gardens Primary School
16-18 Cotham Grove
BRISTOL
BS6 6AL

Names of the charity trustees who manage the charity

# Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
1 Maija Riitta Lawrence Co-Chair &
Trustee		 Whole year PTAF Committee / Trustee
2 Dorothy Wood
(Marlow)		 Treasurer Whole year PTAF Committee

– Corporate trustees names of the directors at the date the report was approved

Director name n/a – not registered on Companies House

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
n/a – charity does not hold
property

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 n/a – no assets held
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 n/a – no assets held
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 n/a – no assets held

Additional information (optional)

Names and addresses of advisers (Optional information) Type Name Address of advis er Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Dorothy Wood Full name(s) Dorothy Wood Position (eg Treasurer Secretary, Chair, etc) Date 30/06/2025

Charity Name No (if any) No (if any)
Cotham Gardens Primary School Parent Teacher and Frie 1005349
Cotham Gardens Primary School Parent Teacher and Frie
Receipts and payments accounts
Period start date
Period end date
To
For the period
from
01/09/2023
31/08/2024
~~a a~~
~~ee eee~~		 CC16a
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fundraisingevents 20,618 - - - 20,618 30,734
Donations 5,120 - - - 5,120 865
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Sub total(Gross income for (Gross income for
AR) AR)25,738 - - - 25,738 31,599
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts
25,738
-
-
25,738
31,599
~~—————~~
A3 Payments
Costs of charitable activities (grants to
school) 34,767 - - - 34,767 12,298
Costs of fundraisingactivities 6,882 - - - 6,882 12,714
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
**Sub total ** 41,649 - - - 41,649 25,012
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
41,649
-
-
41,649
25,012
~~——————~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 - 15,911
-
- - 15,911
6,587
-
- -
-
-
-
- -
-
-
- 15,911
-
- - 15,911
6,587
~~SSSS55~~

CCXX R1 accounts (SS)

20/06/2025

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
4,616
-
-
-
-
-
4,616
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

20/06/2025

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of l TeAQIlQ(Ltrty On accounts for the year ended -? K / 0£17_02* Charity no (If any) Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ( ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 121GIzs Name: CH ALL (JFI £ H ILLI fv(LIJ Relevant professional qualification(s) or body (if any): l¢v Address: ¢£ Fo£MqNTLe (I COTrlA Tr) ILISrnL £££ 5£U IER October 2018