## **Trustees’ Annual Report for the period**
**From** 01/09/2023 **(period start date) To** 31/08/2024 **(period end date)**
**Charity name:** Cotham Gardens Primary School Parent Teacher and Friends Association
## **Charity registration number:** 1005349
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|develop more extended relationships between staff,
parents and others associated with the school - engage
in activities which support the school and advance the
education of the pupils - provide and assist in the
provision of facilities for education at the school which
are not normally provided by the Single Academy Trust|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|Para 1.17
and 1.19|Our activity is balanced between fundraising events and
assessing funding requests for school enrichment
activities. Top fundraising events were Spooky Disco
(£2,753.34), Summer Fair (£2,463.32), Christmas Fair
(£2,067.48) and Christmas Trees (£2,042.44).
Examples of enrichment activities supported include
Librarian, Little Wandle books, Sports Day, YR6 Camp,
Glockenspiel purchase, Science resources, YR5 Mojo
active event, Book bags, PA System, African drum
workshop, Crochet and quiet club materials.|
|Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The Trustees have complied with the duty in section 4 of
the 2006 Charities Act to have due regard to guidance
on public benefit published by the Commission.|
|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|
|You may choose to include further statements where relevant about:|||
|Policy on grant making|Para 1.38||
Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other
## **Achievements and Performance**
Total income for this period was £25,738 and total expenditure was £41,649. This was due to an underspend in the previous period and changes to our school’s financial staff. Summary of the main achievements of the charity, Our activity is balanced between fundraising identifying the difference the Para 1.20 events and assessing funding requests for charity’s work has made to the school enrichment activities. Top fundraising circumstances of its events were Spooky Disco (£2,753.34), Summer beneficiaries and any wider Fair (£2,463.32), Christmas Fair (£2,067.48) and benefits to society as a whole. Christmas Trees (£2,042.44). Examples of enrichment activities supported include Librarian, Little Wandle books, Sports Day, YR6 Camp, Glockenspiel purchase, Science resources, YR5 Mojo active event, Book bags, PA System, African drum workshop, Crochet and quiet club materials.
**Additional information (optional)** You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives set
Para 1.41
Investment performance
against objectives Para 1.41
**----- End of picture text -----**
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We are in a good position with just over £15k
available for funding into the next reporting
year, although some further invoices from
the school for costs incurred this year are
expected.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|n/a – we do not hold reserves|
|Amount of reserves held|Para 1.22|£0|
|Reasons for holding zero
reserves|Para 1.22|As a small school and a small charity, we do
not formally hold reserves. We simply spend
within our means, depending on the success
of our fundraising efforts.|
|Details of fund materially in
deficit|Para 1.24|n/a – we are not in deficit|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a – we do not have uncertainties|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
||||
|A description of the principal
risks facing the charity|Para 1.46||
|---|---|---|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The officers of the committee are elected**
**at the AGM**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
Other
## **Reference and Administrative details**
|Charity name|Cotham Gardens Primary School Parent Teacher and
Friends Associations|
|---|---|
|Other name the charity uses|Cotham Gardens PTAF (informally only)|
|Registered charity number|1005349|
|Charity’s principal address|Cotham Gardens Primary School
16-18 Cotham Grove
BRISTOL
BS6 6AL|
## **Names of the charity trustees who manage the charity**
||**#**|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|---|
||1|Maija Riitta Lawrence|Co-Chair &
Trustee|Whole year|PTAF Committee / Trustee|
||2|Dorothy Wood
(Marlow)|Treasurer|Whole year|PTAF Committee|
## – Corporate trustees names of the directors at the date the report was approved
**Director name n/a – not registered on Companies House**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**n/a – charity does not hold**
**property**|||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|n/a – no assets held|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a – no assets held|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|n/a – no assets held|
## **Additional information (optional)**
**Names and addresses of advisers (Optional information) Type Name Address of advis er Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**n/a**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s)** Dorothy Wood **Full name(s)** Dorothy Wood **Position (eg** Treasurer **Secretary, Chair, etc) Date** 30/06/2025
||**Charity Name**||||||**No (if any)**|**No (if any)**||||
|---|---|---|---|---|---|---|---|---|---|---|---|
||**Cotham Gardens Primary School Parent Teacher and Frie**|**1005349**
**Cotham Gardens Primary School Parent Teacher and Frie**||||||||||
|**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/09/2023
31/08/2024
~~a a~~
~~ee eee~~||||||||||**CC16a**||
|**Section A Receipts and payments**||||||||||||
||**Unrestricted**
**funds**||**Restricted**
**funds**|||**Endowment**
**funds**||**Total funds**||**Last year**||
||**to the nearest £**|**to the nearest £**|**to the nearest £**|||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**||||||||||||
|Fundraisingevents|**20,618**||**-**|**-**||**-**||**20,618**||**30,734**||
|Donations|**5,120**||**-**|**-**||**-**||**5,120**||**865**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
|**_Sub total_**_(Gross income for_|_(Gross income for_|||||||||||
|_AR)_|_AR)_**25,738**||**-**|**-**||**-**||**25,738**||**31,599**||
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**25,738**
**-**
**-**
**25,738**
**31,599**
~~—————~~||||||||||||
|**A3 Payments**||||||||||||
|Costs of charitable activities (grants to||||||||||||
|school)|**34,767**||**-**|**-**||**-**||**34,767**||**12,298**||
|Costs of fundraisingactivities|**6,882**||**-**|**-**||**-**||**6,882**||**12,714**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
|**_Sub total_ **|**41,649**||**-**|**-**||**-**||**41,649**||**25,012**||
|**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**41,649**
**-**
**-**
**41,649**
**25,012**
~~——————~~||||||||||||
|**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 15,911**
**-**
**- - 15,911**
**6,587**
**-**
**- -**
**-**
**-**
**-**
**- -**
**-**
**-**
**- 15,911**
**-**
**- - 15,911**
**6,587**
~~SSSS55~~|||||||||||
CCXX R1 accounts (SS)
20/06/2025
1
**Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,616**
**-**
**-**
**-**
**-**
**-**
**4,616**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
20/06/2025
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
l TeAQIlQ(Ltrty
On accounts for the year
ended
-? K / 0£17_02*
Charity no
(If any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity {"the Trust") for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (
') in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
121GIzs
Name:
CH ALL (JFI £ H ILLI fv(LIJ
Relevant professional
qualification(s) or body
(if any):
l¢v
Address:
¢£ Fo£MqNTLe (I
COTrlA Tr)
ILISrnL £££ 5£U
IER
October 2018