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2022-12-31-accounts

Trustees’ Annual Report for the period

From: 01/01/2022 To: 31/12/2022

Charity name: Hitchin Thespians

Charity registration number: 1005332

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To educate the public in the dramatic and
operatic arts and to further the
development of public appreciation and
taste in said arts.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 To promote plays, drama, comedy, opera,
operettas, choral works and other
dramatic and operatic works of
educational value.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Confirmed

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 3 ‘in person’ concerts
1 audition workshops- use of small
workshops to restore performance
confidence.
Preparations for a whole society musical
to be performed in 2023 using both youth
and adult sections of the society .
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Net surplus of £9136
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Committee reviews the level of
reserves from time to time to ensure an
operational buffer is maintained.
Amount of reserves held Para 1.22 A
reserve
of £20,000 is held
for
unexpected interruptions to operations
to
enable the ongoing expenses of the
charity to be paid
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution / Rules
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Society / Club
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected by membership

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Hitchin Thespians
Other name the charity uses Young Thespians
Registered charity number 1005332
Charity’s principal address Woodside Hall,
Walsworth Road,
HITCHIN,
Hertfordshire,
SG4 9SP

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole year Name of person (or body)
entitled to appoint trustee (if
any)
Ian Hamilton Chair Membership (all roles)
Alexandra Evans Secretary
Marianne Bond Treasurer
Melanie Plowman-Cobb
Sarah Bailes
Claire Bailes
Phillipa Tadman
Anne Passmore

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
Brenda Cundell

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser		 Name
Address		 Name
Address
~~Financial~~ ~~Len Seymour~~

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Alexandra Jane Evans Signature(s) AJEvans Alexandra Jane Evans Full name(s) Position (eg Secretary, Secretary Chair, etc) Date 19/10/22

HITCHIN THESPIANS

Page 1

RECEIPTS & PAYMENTS

YEAR ENDED 31 DECEMBER 2022

DED 31 DECEMBER 2022
NOTES
RECEIPTS
PRODUCTION RECEIPTS
Hitchin Thespians
1
Young Thespians
2
FUNDRAISING RECEIPTS
Donations
Donations made to YT
Fundraising receipts
3
SUBSCRIPTION RECEIPTS
Members subscriptions
Junior members subscriptions
Patrons donations
OTHER RECEIPTS
Bank interest
Rehearsal refreshments
Gift Aid
Sundry receipts
WOODSIDE HALL
Woodside Hall lettings income
4
Bar receipts
4
Government grants received
4
ASSETS & INVESTMENTS
Receipts from sale of fixed assets
EXCEPTIONAL RECEIPTS
Crane Foundation donation (restricted income)
5
PAYMENTS
COST OF PRODUCTIONS
Hitchin Thespians
Young Thespians
COST OF FUNDRAISING EVENTS
Cost of fundraising events
3
WOODSIDE HALL
Woodside Hall running costs
4
Bar costs
4
ASSETS & INVESTMENTS
Purchase of fixed assets
OTHER PAYMENTS
NODA Subscription
Spotlight
Postage & Stationery
Video conferencing
Photocopying
Advertising
Website
Insurance
Committee insurance
Sundry Payments
Bank interest & charges paid
TOTAL NET RECEIPTS / (PAYMENTS)
Cash funds last year end
CASH FUNDS THIS YEAR END
Represented by:
General funds
Restricted funds
5		 £
£
7,217
5,471
12,688
308
-
1,604
1,912
3,065
480
859
4,404
67
72
1,072
97
1,308
10,765
1,765
2,667
15,197
-
-
1,975
1,975
37,483
4,085
3,298
(7,382)
517
(517)
15,466
838
(16,304)
1,825
(1,825)
72
106
20
-
99
57
948
774
156
82
4
(2,318)
(28,347)
9,136
52,868
62,004
60,029
1,975
62,004
31 DEC 2022		 £
£
5,463
3,340
8,803
1,709
300
91
2,100
150
640
864
1,654
30
26
-
-
56
5,379
72
18,241
23,693
-
-
-
-
36,305
2,083
1,247
(3,330)
75
(75)
14,127
-
(14,127)
9,897
(9,897)
72
42
-
86
190
-
100
808
156
2
-
(1,456)
(28,885)
7,420
45,448
52,868
52,868
-
52,868
31 DEC 2021
as restated
(28,885)
7,420
45,448
52,868
52,868
-
52,868

Page 2

HITCHIN THESPIANS

STATEMENT OF ASSETS AND LIABILITIES

YEAR ENDED 31 DECEMBER 2022

YEAR ENDED 31 DECEMBER 2022
CASH FUNDS
Current account
Savings deposit account
Cash
Young Thespians current account
OTHER MONETARY ASSETS
Debtors
ASSETS RETAINED FOR USE
Leasehold property (Woodside Hall)
Equipment, fixtures & fittings
LIABILITIES
Creditors		 31 DEC 2022
£
4,731
44,763
625
11,884
62,004
1,380
672,036
32,385
575

HITCHIN THESPIANS

Page 3

NOTES TO THE ACCOUNTS

YEAR ENDED 31 DECEMBER 2022

1
PRODUCTIONS ACCOUNT - HITCHIN THESPIANS
2022
2022
Receipts
Payments
£
£
The Best of Times
4,764
(3,489)
Summer Sounds
449
-
Sing a Song for Christmas
519
(118)
All Together Now!
Christmas at Woodside
10
(63)
Pirates in Concert
Auditions workshop
Cancelled productions 2020
Honk
1,475
TicketTailor costs
(414)
7,217
(4,084)
Net receipts from productions - HT
3,133
2
PRODUCTIONS ACCOUNT - YOUNG THESPIANS
2022
2022
Receipts
Payments
£
£
Matilda Jr
3,721
(1,791)
Twenty Years of Young Thespians
1,750
(412)
Frozen Jr
(502)
Shrek Jr
(502)
Moana
Other productions costs
(91)
5,471
(3,298)
Net receipts from productions - YT
2,173
3
FUNDRAISING EVENTS & ACTIVITIES
2022
2022
Receipts
Payments
£
£
A Night at the Woodside evening
1226
(423)
Christmas in April concert
298
(71)
Summer picnic
80
Christmas tree festival
(23)
Rehearsal raffles
Sundry
1,604
(517)
Net receipts for fundraising activities
1,087		 2021
2021
Receipts
Payments
as restated
as restated
£
£
2,447
(195)
1,868
(1,634)
-
(169)
65
(50)
1,582
(35)
(500)
5,963
(2,583)
3,380
2021
2021
Receipts
Payments
as restated
as restated
£
£
1,400
(552)
1,940
(674)
(20)
3,340
(1,247)
2,093
2021
2021
Receipts
Payments
as restated
as restated
£
£
(5)
31
60
(70)
91
(75)
16

HITCHIN THESPIANS

Page 4

NOTES TO THE ACCOUNTS

YEAR ENDED 31 DECEMBER 2022

4 WOODSIDE HALL

WOODSIDE HALL
Income
Woodside Hall lettings income
Bar receipts
Government grants received
Expenses
Caretaking, Cleaning & Gardening
Council Tax
Bar expenses
Equipment
Fire extinguishers contract plus repairs
Gas & Electricity
Buildings & Contents Insurance
First aid training and equipment
Music royalties for external hires
Piano tuning
Refuse collection
Repairs and renewals
Woodside Hall banners
Theatre licence
Water & Sewerage
Window Cleaning
Net receipts / (payments) for Woodside Hall		 2022
2022
£
£
10,765
1,765
2,667
15,197
5,115
775
838
30
663
3,073
2,733
-
207
60
975
1,018
-
180
461
175
(16,304)
(1,107)		 2021
2021
as restated
as restated
£
£
5,379
72
18,241
23,692
5,315
228
-
47
526
2,312
2,970
10
177
113
886
1,189
-
180
(21)
195
(14,127)
9,565
9,565

Accounting Policy

The Trustees are required by the Charities Act 2011 to prepare accounts for each financial year which give a true and fair view of the affairs of the Trust and of the surplus or deficit of the Trust for that period.

In preparing these accounts the Trustees are required (1) to select suitable accounting policies and then apply them consistently (2) to make judgements and estimates which are reasonable and prudent and (3) to prepare the accounts on a going-concern basis.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Trust and to enable them to ensure that the financial statements comply with the requirements of the Charities Act, SORP and FRS (102).

The Trustees are responsible also for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Independent Examiner’s Report

I report to the trustees on my examination of the accounts of the Hitchin Thespians (the Trust) for the year ended 31st December 2022.

As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 144(2) of the Charities Act 2011 does not apply.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

L I Seymour CIM Len Seymour

Date: 15/06/2023