## **Trustees’ Annual Report for the period** ## **From: 01/01/2022 To: 31/12/2022** ## **Charity name: Hitchin Thespians** ## **Charity registration number: 1005332** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To educate the public in the dramatic and**
**operatic arts and to further the**
**development of public appreciation and**
**taste in said arts.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**To promote plays, drama, comedy, opera,**
**operettas, choral works and other**
**dramatic and operatic works of**
**educational value.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Confirmed**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**3 ‘in person’ concerts**
**1 audition workshops- use of small**
**workshops to restore performance**
**confidence.**
**Preparations for a whole society musical**
**to be performed in 2023 using both youth**
**and adult sections of the society .**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**|||| |---|---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21||**Net surplus of £9136**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22||**The Committee reviews the level of**
**reserves from time to time to ensure an**
**operational buffer is maintained.**| |Amount of reserves held|Para 1.22||**A**
**reserve**
**of £20,000 is held**
**for**
**unexpected interruptions to operations**
**to**
**enable the ongoing expenses of the**
**charity to be paid**| |Reasons for holding zero
reserves|Para 1.22||| |Details of fund materially in
deficit|Para 1.24||| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution / Rules**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Society / Club**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by membership**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**Hitchin Thespians**| |---|---| |Other name the charity uses|**Young Thespians**| |Registered charity number|**1005332**| |Charity’s principal address|**Woodside Hall,**
**Walsworth Road,**
**HITCHIN,**
**Hertfordshire,**
**SG4 9SP**| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||**Ian Hamilton**|Chair||Membership (all roles)| ||**Alexandra Evans**|Secretary||| ||**Marianne Bond**|Treasurer||| ||**Melanie Plowman-Cobb**|||| ||**Sarah Bailes**|||| ||**Claire Bailes**|||| ||**Phillipa Tadman**|||| ||**Anne Passmore**|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Brenda Cundell**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of**
**adviser**||**Name**
**Address**|**Name**
**Address**| |---|---|---|---|---| ||~~**Financial**~~||~~Len Seymour~~|| |||||| |||||| |||||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Alexandra Jane Evans **Signature(s)** AJEvans Alexandra Jane Evans **Full name(s) Position (eg Secretary,** Secretary **Chair, etc) Date** 19/10/22 **HITCHIN THESPIANS** **Page 1** **RECEIPTS & PAYMENTS** ## **YEAR ENDED 31 DECEMBER 2022** |**DED 31 DECEMBER 2022**|||| |---|---|---|---| |**NOTES**
**RECEIPTS**
**PRODUCTION RECEIPTS**
Hitchin Thespians
**1**
Young Thespians
**2**
**FUNDRAISING RECEIPTS**
Donations
Donations made to YT
Fundraising receipts
**3**
**SUBSCRIPTION RECEIPTS**
Members subscriptions
Junior members subscriptions
Patrons donations
**OTHER RECEIPTS**
Bank interest
Rehearsal refreshments
Gift Aid
Sundry receipts
**WOODSIDE HALL**
Woodside Hall lettings income
**4**
Bar receipts
**4**
Government grants received
**4**
**ASSETS & INVESTMENTS**
Receipts from sale of fixed assets
**EXCEPTIONAL RECEIPTS**
Crane Foundation donation (restricted income)
**5**
**PAYMENTS**
**COST OF PRODUCTIONS**
Hitchin Thespians
Young Thespians
**COST OF FUNDRAISING EVENTS**
Cost of fundraising events
**3**
**WOODSIDE HALL**
Woodside Hall running costs
**4**
Bar costs
**4**
**ASSETS & INVESTMENTS**
Purchase of fixed assets
**OTHER PAYMENTS**
NODA Subscription
Spotlight
Postage & Stationery
Video conferencing
Photocopying
Advertising
Website
Insurance
Committee insurance
Sundry Payments
Bank interest & charges paid
**TOTAL NET RECEIPTS / (PAYMENTS)**
Cash funds last year end
**CASH FUNDS THIS YEAR END**
_Represented by:_
General funds
Restricted funds
**5**|£
£
7,217
5,471
12,688
308
-
1,604
1,912
3,065
480
859
4,404
67
72
1,072
97
1,308
10,765
1,765
2,667
15,197
-
-
1,975
1,975
37,483
4,085
3,298
(7,382)
517
(517)
15,466
838
(16,304)
1,825
(1,825)
72
106
20
-
99
57
948
774
156
82
4
(2,318)
(28,347)
9,136
52,868
**62,004**
60,029
1,975
62,004
**31 DEC 2022**|£
£
5,463
3,340
8,803
1,709
300
91
2,100
150
640
864
1,654
30
26
-
-
56
5,379
72
18,241
23,693
-
-
-
-
36,305
2,083
1,247
(3,330)
75
(75)
14,127
-
(14,127)
9,897
(9,897)
72
42
-
86
190
-
100
808
156
2
-
(1,456)
(28,885)
7,420
45,448
**52,868**
52,868
-
52,868
**31 DEC 2021**
**_as restated_**|| ||||| ||||(28,885)| ||||7,420
45,448| ||||**52,868**| ||||52,868
-| ||||52,868| **Page 2** ## **HITCHIN THESPIANS** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **YEAR ENDED 31 DECEMBER 2022** |**YEAR ENDED 31 DECEMBER 2022**|| |---|---| |**CASH FUNDS**
Current account
Savings deposit account
Cash
Young Thespians current account
**OTHER MONETARY ASSETS**
Debtors
**ASSETS RETAINED FOR USE**
Leasehold property (Woodside Hall)
Equipment, fixtures & fittings
**LIABILITIES**
Creditors|**31 DEC 2022**
£
4,731
44,763
625
11,884| ||62,004| ||1,380
672,036
32,385
575| **HITCHIN THESPIANS** **Page 3** ## **NOTES TO THE ACCOUNTS** ## **YEAR ENDED 31 DECEMBER 2022** |**1**
**PRODUCTIONS ACCOUNT - HITCHIN THESPIANS**
**2022**
**2022**
**Receipts**
**Payments**
£
£
The Best of Times
4,764
(3,489)
Summer Sounds
449
-
Sing a Song for Christmas
519
(118)
All Together Now!
Christmas at Woodside
10
(63)
Pirates in Concert
Auditions workshop
Cancelled productions 2020
Honk
1,475
TicketTailor costs
(414)
7,217
(4,084)
Net receipts from productions - HT
3,133
**2**
**PRODUCTIONS ACCOUNT - YOUNG THESPIANS**
**2022**
**2022**
**Receipts**
**Payments**
£
£
Matilda Jr
3,721
(1,791)
Twenty Years of Young Thespians
1,750
(412)
Frozen Jr
(502)
Shrek Jr
(502)
Moana
Other productions costs
(91)
5,471
(3,298)
Net receipts from productions - YT
2,173
**3**
**FUNDRAISING EVENTS & ACTIVITIES**
**2022**
**2022**
**Receipts**
**Payments**
£
£
A Night at the Woodside evening
1226
(423)
Christmas in April concert
298
(71)
Summer picnic
80
Christmas tree festival
(23)
Rehearsal raffles
Sundry
1,604
(517)
Net receipts for fundraising activities
1,087|**2021**
**2021**
**Receipts**
**Payments**
_as restated_
_as restated_
£
£
2,447
(195)
1,868
(1,634)
-
(169)
65
(50)
1,582
(35)
(500)| |---|---| ||5,963
(2,583)
3,380
**2021**
**2021**
**Receipts**
**Payments**
_as restated_
_as restated_
£
£
1,400
(552)
1,940
(674)
(20)| ||3,340
(1,247)
2,093
**2021**
**2021**
**Receipts**
**Payments**
_as restated_
_as restated_
£
£
(5)
31
60
(70)| ||91
(75)
16| **HITCHIN THESPIANS** **Page 4** **NOTES TO THE ACCOUNTS** ## **YEAR ENDED 31 DECEMBER 2022** ## **4 WOODSIDE HALL** |**WOODSIDE HALL**|||| |---|---|---|---| |**Income**
Woodside Hall lettings income
Bar receipts
Government grants received
**Expenses**
Caretaking, Cleaning & Gardening
Council Tax
Bar expenses
Equipment
Fire extinguishers contract plus repairs
Gas & Electricity
Buildings & Contents Insurance
First aid training and equipment
Music royalties for external hires
Piano tuning
Refuse collection
Repairs and renewals
Woodside Hall banners
Theatre licence
Water & Sewerage
Window Cleaning
Net receipts / (payments) for Woodside Hall|**2022**
**2022**
£
£
10,765
1,765
2,667
15,197
5,115
775
838
30
663
3,073
2,733
-
207
60
975
1,018
-
180
461
175
(16,304)
(1,107)|**2021**
**2021**
_as restated_
_as restated_
£
£
5,379
72
18,241
23,692
5,315
228
-
47
526
2,312
2,970
10
177
113
886
1,189
-
180
(21)
195
(14,127)
9,565|| ||||| ||||9,565| - **5** During 2022, the Crane Fund for Widows & Children donated a sum of £1,975 to be used for the purposes of providing access to Young Thespians activities for families that may otherwise be unable to pay the costs of participating. These are the only restricted funds managed by the charity. - **6** Where figures have been corrected to the nearest pound there may be occasional apparent errors in totals of plus or minus £1. In each case the total is correct to the nearest pound. - **7** This financial statement has been prepared on a cash basis and under the historical cost convention in accordance with the Charity Commission Statement of Recommended Practice together with applicable accounting standards. Income is recognised when it is received. Expenditure is accounted for on payment. - **8** There has been a change in accounting policy to adopt receipts and payments accounts during 2022. The comparitive figures for 2021 have been restated to reflect this change. The trustees consider that presenting accounts using the cash basis is a more straight-forward approach that reflects the position of the charity on a day-to-day basis more accurately. ## **Accounting Policy** The Trustees are required by the Charities Act 2011 to prepare accounts for each financial year which give a true and fair view of the affairs of the Trust and of the surplus or deficit of the Trust for that period. In preparing these accounts the Trustees are required (1) to select suitable accounting policies and then apply them consistently (2) to make judgements and estimates which are reasonable and prudent and (3) to prepare the accounts on a going-concern basis. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Trust and to enable them to ensure that the financial statements comply with the requirements of the Charities Act, SORP and FRS (102). The Trustees are responsible also for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Independent Examiner’s Report** I report to the trustees on my examination of the accounts of the Hitchin Thespians (the Trust) for the year ended 31st December 2022. As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 144(2) of the Charities Act 2011 does not apply. I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached L I Seymour CIM Len Seymour Date: 15/06/2023