Trustees’ Annual Report for the period
From: 01/01/2021 To: 31/12/2021
Charity name: Hitchin Thespians
Charity registration number: 1005332
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 To educate the public in the
of the charity as set out dramatic and operatic arts and to
in its governing further the development of public
document appreciation and taste in said arts.
Summary of the main Para 1.17 and To promote plays, drama, comedy,
1.19
activities in relation to opera, operettas, choral works and
those purposes for the other dramatic and operatic works
public benefit, in of educational value.
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 Confirmed
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
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SORP reference
3 ‘in person’ concerts
1 online performance
Summary of the main Preparations for a youth musical
Para 1.20
achievements of the (performances severely curtailed
charity, identifying the due to the pandemic)
difference the charity’s Online social activities and
work has made to the telephone-based welfare support,
circumstances of its to support our members during
beneficiaries and any periods of social isolation.
wider benefits to society
as a whole.
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Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 Net surplus of £1446
financial position at the
end of the period
Statement explaining the Para 1.22 The Committee reviews the level
policy for holding of reserves from time to time to
reserves stating why they ensure an operational buffer is
are held maintained.
Amount of reserves held Para 1.22 A reserve of £20,000 is held for
unexpected interruptions to
operations to enable the ongoing
expenses of the charity to be paid.
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution / Rules
document
(trust deed, royal
charter)
How is the charity Para 1.25 Society / Club
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected by membership
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Hitchin Thespians
Other name the charity Young Thespians
uses
Registered charity 1005332
number
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Charity’s principal Woodside Hall,
address Walsworth Road,
HITCHIN,
Hertfordshire,
SG4 9SP
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Names of the charity trustees who manage the charity
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Name of person (or
Office (if Dates acted if not for whole
Trustee name body) entitled to
any) year
appoint trustee (if any)
1 Ian Hamilton Chair Membership (all roles)
2 Barbara Thomas Secretary
3 Marianne Bond Treasurer
4 Catherine Coulthard
Melanie Plowman-
5
Cobb
6 Nicholas Morgan
7 Claire Bailes
8 Susan Osbourne 1/1/21 – 23/9/21
9 Joe Emler 1/1/21 – 23/9/21
10 Sarah Bailes 23/9/21 – 31/12/21
11 Philippa Bayfield 23/9/21 – 31/12/21
12 Phillipa Tadman 23/9/21 – 31/12/21
13 Julia Skinner
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
Brenda Cundell
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Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Financi Len Seymour al
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Barbara Thomas Signature(s) Barbara Kerry Thomas Full name(s) Position (eg Secretary Secretary, Chair, etc)
Date 16/10/22
HITCHIN THESPIANS
ANNUAL REPORT & ACCOUNTS
YEAR ENDED 31 DECEMBER 2021
HITCHIN THESPIANS
Page 1
YEAR ENDED 31 DECEMBER 2021
| INDEX | PAGE |
|---|---|
| Balance Sheet | 2 |
| Income and Expenditure Account | 3 |
| Balance Sheet Notes | 4 |
| Production Accounts Notes | 5 |
| Fund Raising and Woodside Hall Expense Analysis | 6 |
HITCHIN THESPIANS
Page 2
BALANCE SHEET
YEAR ENDED 31 DECEMBER 2021
| NOTE FIXED ASSETS 1 CURRENT ASSETS Current Account Woodside Hall Renovation Fund Savings Deposit Account Cash Young Thespians Current Account Young Thespians Cash Payments in advance 2 Accrued Income 3 Debtors 4 LIABILITIES Creditors 5 Advance Income 6 NET CURRENT ASSETS NET ASSETS Represented by CAPITAL RESERVES B/FWD Net Surplus/(deficit) for year Balance carried forward |
£ £ £ £ 591,607 596,350 3,689 4,291 12,002 5,003 30,028 30,000 - 112 7,099 6,042 50 - 1,052 - - 1,082 1,650 1,415 55,570 47,945 166 130 1,400 - 1,566 130 54,004 47,815 645,611 644,165 644,165 653,668 1,446 (9,503) 645,611 644,165 31 DEC 2021 31 DEC 2020 |
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HITCHIN THESPIANS
Page 3
INCOME & EXPENDITURE ACCOUNT
| YEAR ENDED 31 DECEMBER 2021 NOTES NET PRODUCTION INCOME Hitchin Thespians 7 Pirates of Penzance All Together Now! Christmas at Woodside Inspired Voices Return to the Forbidden Planet Songs of Stage & Screen 2 Workshops Young Thespians 8 Moana Jr Seussical Jr Sundry Total net production income: FUNDRAISING INCOME 100 Club Donations Donations made to YT Events 9 SUBSCRIPTION INCOME Members subscriptions Junior members subscriptions Patrons donations OTHER INCOME Bank interest Rehearsal refreshments Gift Aid Hire of Woodside by Society 10 Woodside Lettings 10 Government grant 10 Bar EXPENSES Woodside Hall Running Expenses 10 NODA Subscription Spotlight Postage & Stationery Video conferencing Photocopying Website Insurance Committee insurance Sundry Payments NET SURPLUS/(DEFICIT) BEFORE DEPRECIATION Depreciation NET SURPLUS/(DEFICIT) FOR THE PERIOD |
£ £ £ £ (169) - 1,949 - (69) - - (100) - (125) - (100) 15 - 1,726 (325) 1,066 - - 311 (20) - 1,046 311 2,772 (14) - (50) 1,709 567 300 - 16 - 2,025 517 150 2,765 640 100 864 902 1,654 3,767 30 5 26 35 - 1,239 740 520 6,079 3,180 18,241 10,000 72 134 25,188 15,113 31,639 19,384 14,097 13,633 72 163 42 23 - 9 86 58 190 27 100 449 808 739 156 156 2 134 (15,553) (15,391) 16,086 3,993 (14,640) (13,496) 1,446 (9,503) 31 DEC 2020 31 DEC 2021 |
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Page 4
HITCHIN THESPIANS
NOTES TO THE ACCOUNTS
YEAR ENDED 31 DECEMBER 2021
1. ACCOUNTING POLICIES
- Depreciation has been provided on all tangible fixed assets at rates calculated to write-off evenly the cost less the estimated residual life of each asset over its expected useful life as follows:-
Original leasehold property - 99 years (71 not expired) Fixtures, fittings and equipment - 25% of written down value
Fixed asset additions costing less than £100 are written off in the year the expense arises.
FIXED ASSETS
| 2. 3. 4. 5. 6. |
Total £ NET BOOK VALUE @ 31.12.20 596,350 COST B/fwd @ 01.01.2020 736,145 Additions 9,897 Disposals - C/fwd @ 31.12.21 746,042 DEPRECIATION B/fwd @ 01.01.2020 139,795 Charge for the period 14,640 On disposal - C/fwd @ 31.12.21 154,435 NET BOOK VALUE @ 31.12.21 591,607 PAYMENTS IN ADVANCE YT shows HT shows ACCRUED INCOME Insurance claim for Return to the Forbidden Planet DEBTORS Advance for Return to the Forbidden Planet Christmas at Woodside show fees Woodside Hall lettings income: Jubilate! Music Train TinyTalk CREDITORS PRSPPL WH water & sewerage charges WH fire protection Music hire ADVANCE INCOME YT Shows |
Leasehold Property £ 580,381 672,036 - - 672,036 91,655 8,174 - 99,829 572,207 |
Fixtures & Equipment £ 15,925 63,709 9,897 - 73,606 47,784 6,455 - 54,239 19,367 2021 £ 552 500 1,052 - - - 10 200 1,440 - 1,650 76 90 - - 166 1,400 1,400 |
Wardrobe & Props £ 44 400 - - 400 356 11 - 367 33 2020 £ - - - 1,082 1,082 475 - - 520 420 1,415 14 - 106 10 130 - - |
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HITCHIN THESPIANS
Page 5
NOTES TO THE ACCOUNTS
YEAR ENDED 31 DECEMBER 2021
| 7. PRODUCTION ACCOUNT RECEIPTS Box office Show Fees Sale of programmes Sale of refreshments Raffle PAYMENTS Adverts & Publicity Box Office/FoH expenses Credit Card Commission Musical Director Music Hire Programme costs Orchestra/Band Rehearsal Pianist Royalties Scenery Wardrobe Hire of Woodside Gifts Refreshments Net production surplus / (deficit) October auditions workshop profits Total net production surplus / (deficit) for 2021 8. YOUNG THESPIANS PRODUCTION ACCOUNT RECEIPTS Box office Show Fees PAYMENTS Hire of Woodside Royalties Music Hire Gifts Net production surplus / (deficit) Show fees for ATN Total net production surplus / (deficit) for 2021 |
£ - 80 32 57 169 (169) Pirates of Penzance |
£ 1,940 350 95 2,385 24 2 21 92 240 56 435 1,949 All Together Now! |
£ 1,503 300 12 126 1,941 3 8 500 141 395 420 76 56 300 8 102 2,010 (69) £ 140 1,800 1,940 200 114 495 65 874 1,066 Christmas at Woodside Moana Jr |
£ 3,443 650 95 12 126 4,325 24 5 29 500 141 92 395 500 76 56 32 540 121 102 2,614 1,711 15 1,726 £ 140 1,800 1,940 200 114 495 65 874 1,066 (20.00) 1,046 TOTAL TOTAL |
|---|---|---|---|---|
HITCHIN THESPIANS
Page 6
NOTES TO THE ACCOUNTS
YEAR ENDED 31 DECEMBER 2021
| 9. FUNDRAISING EVENTS Rehearsal raffles Christmas tree festival Sundry expenses 10. WOODSIDE HALL RUNNING EXPENSES Income Expenses Caretaking, Cleaning & Gardening Council Tax Equipment Fire extinguishers contract plus repairs Gas & Electricity Buildings & Contents Insurance First aid training and equipment Music royalties for external hires Piano tuning Refuse collection Repairs and renewals Theatre licence Water & Sewerage Window Cleaning Profit/(Loss) on Woodside |
2021 2020 £ £ 31 0 (5) - (10) - 16 0 25,060 13,700 5,315 4,189 228 140 47 - 420 526 2,312 3,243 2,970 2,970 10 60 163 176 113 115 886 646 1,189 638 180 390 69 445 195 95 (14,097) (13,633) 10,964 67 |
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11. Where figures have been corrected to the nearest pound there may be occasional apparent errors in totals of plus or minus £1. In each case the total is correct to the nearest pound.
HITCHIN THESPIANS
ANNUAL REPORT & ACCOUNTS
YEAR ENDED 31 DECEMBER 2021
HITCHIN THESPIANS
Page 1
YEAR ENDED 31 DECEMBER 2021
| INDEX | PAGE |
|---|---|
| Balance Sheet | 2 |
| Income and Expenditure Account | 3 |
| Balance Sheet Notes | 4 |
| Production Accounts Notes | 5 |
| Fund Raising and Woodside Hall Expense Analysis | 6 |
HITCHIN THESPIANS
Page 2
BALANCE SHEET
YEAR ENDED 31 DECEMBER 2021
| NOTE FIXED ASSETS 1 CURRENT ASSETS Current Account Woodside Hall Renovation Fund Savings Deposit Account Cash Young Thespians Current Account Young Thespians Cash Payments in advance 2 Accrued Income 3 Debtors 4 LIABILITIES Creditors 5 Advance Income 6 NET CURRENT ASSETS NET ASSETS Represented by CAPITAL RESERVES B/FWD Net Surplus/(deficit) for year Balance carried forward |
£ £ £ £ 591,607 596,350 3,689 4,291 12,002 5,003 30,028 30,000 - 112 7,099 6,042 50 - 1,052 - - 1,082 1,650 1,415 55,570 47,945 166 130 1,400 - 1,566 130 54,004 47,815 645,611 644,165 644,165 653,668 1,446 (9,503) 645,611 644,165 31 DEC 2021 31 DEC 2020 |
|---|---|
HITCHIN THESPIANS
Page 3
INCOME & EXPENDITURE ACCOUNT
| YEAR ENDED 31 DECEMBER 2021 NOTES NET PRODUCTION INCOME Hitchin Thespians 7 Pirates of Penzance All Together Now! Christmas at Woodside Inspired Voices Return to the Forbidden Planet Songs of Stage & Screen 2 Workshops Young Thespians 8 Moana Jr Seussical Jr Sundry Total net production income: FUNDRAISING INCOME 100 Club Donations Donations made to YT Events 9 SUBSCRIPTION INCOME Members subscriptions Junior members subscriptions Patrons donations OTHER INCOME Bank interest Rehearsal refreshments Gift Aid Hire of Woodside by Society 10 Woodside Lettings 10 Government grant 10 Bar EXPENSES Woodside Hall Running Expenses 10 NODA Subscription Spotlight Postage & Stationery Video conferencing Photocopying Website Insurance Committee insurance Sundry Payments NET SURPLUS/(DEFICIT) BEFORE DEPRECIATION Depreciation NET SURPLUS/(DEFICIT) FOR THE PERIOD |
£ £ £ £ (169) - 1,949 - (69) - - (100) - (125) - (100) 15 - 1,726 (325) 1,066 - - 311 (20) - 1,046 311 2,772 (14) - (50) 1,709 567 300 - 16 - 2,025 517 150 2,765 640 100 864 902 1,654 3,767 30 5 26 35 - 1,239 740 520 6,079 3,180 18,241 10,000 72 134 25,188 15,113 31,639 19,384 14,097 13,633 72 163 42 23 - 9 86 58 190 27 100 449 808 739 156 156 2 134 (15,553) (15,391) 16,086 3,993 (14,640) (13,496) 1,446 (9,503) 31 DEC 2020 31 DEC 2021 |
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Page 4
HITCHIN THESPIANS
NOTES TO THE ACCOUNTS
YEAR ENDED 31 DECEMBER 2021
1. ACCOUNTING POLICIES
- Depreciation has been provided on all tangible fixed assets at rates calculated to write-off evenly the cost less the estimated residual life of each asset over its expected useful life as follows:-
Original leasehold property - 99 years (71 not expired) Fixtures, fittings and equipment - 25% of written down value
Fixed asset additions costing less than £100 are written off in the year the expense arises.
FIXED ASSETS
| 2. 3. 4. 5. 6. |
Total £ NET BOOK VALUE @ 31.12.20 596,350 COST B/fwd @ 01.01.2020 736,145 Additions 9,897 Disposals - C/fwd @ 31.12.21 746,042 DEPRECIATION B/fwd @ 01.01.2020 139,795 Charge for the period 14,640 On disposal - C/fwd @ 31.12.21 154,435 NET BOOK VALUE @ 31.12.21 591,607 PAYMENTS IN ADVANCE YT shows HT shows ACCRUED INCOME Insurance claim for Return to the Forbidden Planet DEBTORS Advance for Return to the Forbidden Planet Christmas at Woodside show fees Woodside Hall lettings income: Jubilate! Music Train TinyTalk CREDITORS PRSPPL WH water & sewerage charges WH fire protection Music hire ADVANCE INCOME YT Shows |
Leasehold Property £ 580,381 672,036 - - 672,036 91,655 8,174 - 99,829 572,207 |
Fixtures & Equipment £ 15,925 63,709 9,897 - 73,606 47,784 6,455 - 54,239 19,367 2021 £ 552 500 1,052 - - - 10 200 1,440 - 1,650 76 90 - - 166 1,400 1,400 |
Wardrobe & Props £ 44 400 - - 400 356 11 - 367 33 2020 £ - - - 1,082 1,082 475 - - 520 420 1,415 14 - 106 10 130 - - |
|---|---|---|---|---|
HITCHIN THESPIANS
Page 5
NOTES TO THE ACCOUNTS
YEAR ENDED 31 DECEMBER 2021
| 7. PRODUCTION ACCOUNT RECEIPTS Box office Show Fees Sale of programmes Sale of refreshments Raffle PAYMENTS Adverts & Publicity Box Office/FoH expenses Credit Card Commission Musical Director Music Hire Programme costs Orchestra/Band Rehearsal Pianist Royalties Scenery Wardrobe Hire of Woodside Gifts Refreshments Net production surplus / (deficit) October auditions workshop profits Total net production surplus / (deficit) for 2021 8. YOUNG THESPIANS PRODUCTION ACCOUNT RECEIPTS Box office Show Fees PAYMENTS Hire of Woodside Royalties Music Hire Gifts Net production surplus / (deficit) Show fees for ATN Total net production surplus / (deficit) for 2021 |
£ - 80 32 57 169 (169) Pirates of Penzance |
£ 1,940 350 95 2,385 24 2 21 92 240 56 435 1,949 All Together Now! |
£ 1,503 300 12 126 1,941 3 8 500 141 395 420 76 56 300 8 102 2,010 (69) £ 140 1,800 1,940 200 114 495 65 874 1,066 Christmas at Woodside Moana Jr |
£ 3,443 650 95 12 126 4,325 24 5 29 500 141 92 395 500 76 56 32 540 121 102 2,614 1,711 15 1,726 £ 140 1,800 1,940 200 114 495 65 874 1,066 (20.00) 1,046 TOTAL TOTAL |
|---|---|---|---|---|
HITCHIN THESPIANS
Page 6
NOTES TO THE ACCOUNTS
YEAR ENDED 31 DECEMBER 2021
| 9. FUNDRAISING EVENTS Rehearsal raffles Christmas tree festival Sundry expenses 10. WOODSIDE HALL RUNNING EXPENSES Income Expenses Caretaking, Cleaning & Gardening Council Tax Equipment Fire extinguishers contract plus repairs Gas & Electricity Buildings & Contents Insurance First aid training and equipment Music royalties for external hires Piano tuning Refuse collection Repairs and renewals Theatre licence Water & Sewerage Window Cleaning Profit/(Loss) on Woodside |
2021 2020 £ £ 31 0 (5) - (10) - 16 0 25,060 13,700 5,315 4,189 228 140 47 - 420 526 2,312 3,243 2,970 2,970 10 60 163 176 113 115 886 646 1,189 638 180 390 69 445 195 95 (14,097) (13,633) 10,964 67 |
|---|---|
11. Where figures have been corrected to the nearest pound there may be occasional apparent errors in totals of plus or minus £1. In each case the total is correct to the nearest pound.