# **Trustees’ Annual Report for the period** **From: 01/01/2021 To: 31/12/2021** **Charity name: Hitchin Thespians** **Charity registration number: 1005332** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 To educate the public in the
of the charity as set out dramatic and operatic arts and to
in its governing further the development of public
document appreciation and taste in said arts.
Summary of the main Para 1.17 and To promote plays, drama, comedy,
1.19
activities in relation to opera, operettas, choral works and
those purposes for the other dramatic and operatic works
public benefit, in of educational value.
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 Confirmed
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
3 ‘in person’ concerts
1 online performance
Summary of the main Preparations for a youth musical
Para 1.20
achievements of the (performances severely curtailed
charity, identifying the due to the pandemic)
difference the charity’s Online social activities and
work has made to the telephone-based welfare support,
circumstances of its to support our members during
beneficiaries and any periods of social isolation.
wider benefits to society
as a whole.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Net surplus of £1446
financial position at the
end of the period
Statement explaining the Para 1.22 The Committee reviews the level
policy for holding of reserves from time to time to
reserves stating why they ensure an operational buffer is
are held maintained.
Amount of reserves held Para 1.22 A reserve of £20,000 is held for
unexpected interruptions to
operations to enable the ongoing
expenses of the charity to be paid.
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution / Rules
document
(trust deed, royal
charter)
How is the charity Para 1.25 Society / Club
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected by membership
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Hitchin Thespians
Other name the charity Young Thespians
uses
Registered charity 1005332
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal Woodside Hall,
address Walsworth Road,
HITCHIN,
Hertfordshire,
SG4 9SP
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
Office (if Dates acted if not for whole
Trustee name body) entitled to
any) year
appoint trustee (if any)
1 Ian Hamilton Chair Membership (all roles)
2 Barbara Thomas Secretary
3 Marianne Bond Treasurer
4 Catherine Coulthard
Melanie Plowman-
5
Cobb
6 Nicholas Morgan
7 Claire Bailes
8 Susan Osbourne 1/1/21 – 23/9/21
9 Joe Emler 1/1/21 – 23/9/21
10 Sarah Bailes 23/9/21 – 31/12/21
11 Philippa Bayfield 23/9/21 – 31/12/21
12 Phillipa Tadman 23/9/21 – 31/12/21
13 Julia Skinner
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
Brenda Cundell
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Financi** Len Seymour **al** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Barbara Thomas **Signature(s)** Barbara Kerry Thomas **Full name(s) Position (eg** Secretary **Secretary, Chair, etc)** **Date** 16/10/22 ## **HITCHIN THESPIANS** # **ANNUAL REPORT & ACCOUNTS** # **YEAR ENDED 31 DECEMBER 2021** **HITCHIN THESPIANS** **Page 1** ## **YEAR ENDED 31 DECEMBER 2021** |**INDEX**|**PAGE**| |---|---| |Balance Sheet|**2**| |Income and Expenditure Account|**3**| |Balance Sheet Notes|**4**| |Production Accounts Notes|**5**| |Fund Raising and Woodside Hall Expense Analysis|**6**| **HITCHIN THESPIANS** **Page 2** ## **BALANCE SHEET** ## **YEAR ENDED 31 DECEMBER 2021** |**NOTE**
**FIXED ASSETS**
**1**
**CURRENT ASSETS**
Current Account
Woodside Hall Renovation Fund
Savings Deposit Account
Cash
Young Thespians Current Account
Young Thespians Cash
Payments in advance
**2**
Accrued Income
**3**
Debtors
**4**
**LIABILITIES**
Creditors
**5**
Advance Income
**6**
**NET CURRENT ASSETS**
**NET ASSETS**
Represented by
CAPITAL RESERVES B/FWD
Net Surplus/(deficit) for year
Balance carried forward|£
£
£
£
591,607
596,350
3,689
4,291
12,002
5,003
30,028
30,000
-
112
7,099
6,042
50
-
1,052
-
-
1,082
1,650
1,415
55,570
47,945
166
130
1,400
-
1,566
130
54,004
47,815
645,611
644,165
644,165
653,668
1,446
(9,503)
645,611
644,165
**31 DEC 2021**
**31 DEC 2020**| |---|---| **HITCHIN THESPIANS** **Page 3** ## **INCOME & EXPENDITURE ACCOUNT** |**YEAR ENDED 31 DECEMBER 2021**
**NOTES**
**NET PRODUCTION INCOME**
**Hitchin Thespians**
**7**
Pirates of Penzance
All Together Now!
Christmas at Woodside
Inspired Voices
Return to the Forbidden Planet
Songs of Stage & Screen 2
Workshops
**Young Thespians**
**8**
Moana Jr
Seussical Jr
Sundry
**Total net production income:**
**FUNDRAISING INCOME**
100 Club
Donations
Donations made to YT
Events
**9**
**SUBSCRIPTION INCOME**
Members subscriptions
Junior members subscriptions
Patrons donations
**OTHER INCOME**
Bank interest
Rehearsal refreshments
Gift Aid
Hire of Woodside by Society
**10**
Woodside Lettings
**10**
Government grant
**10**
Bar
**EXPENSES**
Woodside Hall Running Expenses
**10**
NODA Subscription
Spotlight
Postage & Stationery
Video conferencing
Photocopying
Website
Insurance
Committee insurance
Sundry Payments
NET SURPLUS/(DEFICIT) BEFORE DEPRECIATION
Depreciation
**NET SURPLUS/(DEFICIT) FOR THE PERIOD**|£
£
£
£
(169)
-
1,949
-
(69)
-
-
(100)
-
(125)
-
(100)
15
-
1,726
(325)
1,066
-
-
311
(20)
-
1,046
311
2,772
(14)
-
(50)
1,709
567
300
-
16
-
2,025
517
150
2,765
640
100
864
902
1,654
3,767
30
5
26
35
-
1,239
740
520
6,079
3,180
18,241
10,000
72
134
25,188
15,113
31,639
19,384
14,097
13,633
72
163
42
23
-
9
86
58
190
27
100
449
808
739
156
156
2
134
(15,553)
(15,391)
16,086
3,993
(14,640)
(13,496)
**1,446**
**(9,503)**
**31 DEC 2020**
**31 DEC 2021**| |---|---| **Page 4** ## **HITCHIN THESPIANS** ## **NOTES TO THE ACCOUNTS** ## **YEAR ENDED 31 DECEMBER 2021** **1. ACCOUNTING POLICIES** - Depreciation has been provided on all tangible fixed assets at rates calculated to write-off evenly the cost less the estimated residual life of each asset over its expected useful life as follows:- Original leasehold property - 99 years (71 not expired) Fixtures, fittings and equipment - 25% of written down value Fixed asset additions costing less than £100 are written off in the year the expense arises. ## **FIXED ASSETS** |**2.**
**3.**
**4.**
**5.**
**6.**|Total
£
NET BOOK VALUE @ 31.12.20
596,350
**COST**
B/fwd @ 01.01.2020
736,145
Additions
9,897
Disposals
-
C/fwd @ 31.12.21
746,042
**DEPRECIATION**
B/fwd @ 01.01.2020
139,795
Charge for the period
14,640
On disposal
-
C/fwd @ 31.12.21
154,435
**NET BOOK VALUE @ 31.12.21**
**591,607**
**PAYMENTS IN ADVANCE**
YT shows
HT shows
**ACCRUED INCOME**
Insurance claim for Return to the Forbidden Planet
**DEBTORS**
Advance for Return to the Forbidden Planet
Christmas at Woodside show fees
_Woodside Hall lettings income:_
Jubilate!
Music Train
TinyTalk
**CREDITORS**
PRSPPL
WH water & sewerage charges
WH fire protection
Music hire
**ADVANCE INCOME**
YT Shows|Leasehold
Property
£
580,381
672,036
-
-
672,036
91,655
8,174
-
99,829
**572,207**|Fixtures &
Equipment
£
15,925
63,709
9,897
-
73,606
47,784
6,455
-
54,239
**19,367**
**2021**
**£**
552
500
1,052
-
-
-
10
200
1,440
-
1,650
76
90
-
-
166
1,400
1,400|Wardrobe &
Props
£
44
400
-
-
400
356
11
-
367
**33**
**2020**
**£**
-
-
-
1,082
1,082
475
-
-
520
420
1,415
14
-
106
10
130
-
-| |---|---|---|---|---| **HITCHIN THESPIANS** **Page 5** ## **NOTES TO THE ACCOUNTS** ## **YEAR ENDED 31 DECEMBER 2021** |**7.**
**PRODUCTION ACCOUNT**
**RECEIPTS**
Box office
Show Fees
Sale of programmes
Sale of refreshments
Raffle
**PAYMENTS**
Adverts & Publicity
Box Office/FoH expenses
Credit Card Commission
Musical Director
Music Hire
Programme costs
Orchestra/Band
Rehearsal Pianist
Royalties
Scenery
Wardrobe
Hire of Woodside
Gifts
Refreshments
Net production surplus / (deficit)
October auditions workshop profits
**Total net production surplus / (deficit) for 2021**
**8.**
**YOUNG THESPIANS PRODUCTION ACCOUNT**
**RECEIPTS**
Box office
Show Fees
**PAYMENTS**
Hire of Woodside
Royalties
Music Hire
Gifts
Net production surplus / (deficit)
Show fees for ATN
**Total net production surplus / (deficit) for 2021**|**£**
-
80
32
57
169
(169)
**Pirates of**
**Penzance**|**£**
1,940
350
95
2,385
24
2
21
92
240
56
435
1,949
**All Together**
**Now!**|**£**
1,503
300
12
126
1,941
3
8
500
141
395
420
76
56
300
8
102
2,010
(69)
**£**
140
1,800
1,940
200
114
495
65
874
1,066
**Christmas at**
**Woodside**
**Moana Jr**|**£**
**3,443**
**650**
**95**
**12**
**126**
**4,325**
**24**
**5**
**29**
**500**
**141**
**92**
**395**
**500**
**76**
**56**
**32**
**540**
**121**
**102**
**2,614**
**1,711**
**15**
**1,726**
**£**
**140**
**1,800**
**1,940**
**200**
**114**
**495**
**65**
**874**
**1,066**
**(20.00)**
1,046
**TOTAL**
**TOTAL**| |---|---|---|---|---| **HITCHIN THESPIANS** **Page 6** ## **NOTES TO THE ACCOUNTS** ## **YEAR ENDED 31 DECEMBER 2021** |**9.**
**FUNDRAISING EVENTS**
Rehearsal raffles
Christmas tree festival
Sundry expenses
**10. WOODSIDE HALL RUNNING EXPENSES**
**Income**
**Expenses**
Caretaking, Cleaning & Gardening
Council Tax
Equipment
Fire extinguishers contract plus repairs
Gas & Electricity
Buildings & Contents Insurance
First aid training and equipment
Music royalties for external hires
Piano tuning
Refuse collection
Repairs and renewals
Theatre licence
Water & Sewerage
Window Cleaning
Profit/(Loss) on Woodside|**2021**
**2020**
£
£
31
0
(5)
-
(10)
-
16
0
25,060
13,700
5,315
4,189
228
140
47
-
420
526
2,312
3,243
2,970
2,970
10
60
163
176
113
115
886
646
1,189
638
180
390
69
445
195
95
(14,097)
(13,633)
10,964
67| |---|---| **11.** Where figures have been corrected to the nearest pound there may be occasional apparent errors in totals of plus or minus £1. In each case the total is correct to the nearest pound. ## **HITCHIN THESPIANS** # **ANNUAL REPORT & ACCOUNTS** # **YEAR ENDED 31 DECEMBER 2021** **HITCHIN THESPIANS** **Page 1** ## **YEAR ENDED 31 DECEMBER 2021** |**INDEX**|**PAGE**| |---|---| |Balance Sheet|**2**| |Income and Expenditure Account|**3**| |Balance Sheet Notes|**4**| |Production Accounts Notes|**5**| |Fund Raising and Woodside Hall Expense Analysis|**6**| **HITCHIN THESPIANS** **Page 2** ## **BALANCE SHEET** ## **YEAR ENDED 31 DECEMBER 2021** |**NOTE**
**FIXED ASSETS**
**1**
**CURRENT ASSETS**
Current Account
Woodside Hall Renovation Fund
Savings Deposit Account
Cash
Young Thespians Current Account
Young Thespians Cash
Payments in advance
**2**
Accrued Income
**3**
Debtors
**4**
**LIABILITIES**
Creditors
**5**
Advance Income
**6**
**NET CURRENT ASSETS**
**NET ASSETS**
Represented by
CAPITAL RESERVES B/FWD
Net Surplus/(deficit) for year
Balance carried forward|£
£
£
£
591,607
596,350
3,689
4,291
12,002
5,003
30,028
30,000
-
112
7,099
6,042
50
-
1,052
-
-
1,082
1,650
1,415
55,570
47,945
166
130
1,400
-
1,566
130
54,004
47,815
645,611
644,165
644,165
653,668
1,446
(9,503)
645,611
644,165
**31 DEC 2021**
**31 DEC 2020**| |---|---| **HITCHIN THESPIANS** **Page 3** ## **INCOME & EXPENDITURE ACCOUNT** |**YEAR ENDED 31 DECEMBER 2021**
**NOTES**
**NET PRODUCTION INCOME**
**Hitchin Thespians**
**7**
Pirates of Penzance
All Together Now!
Christmas at Woodside
Inspired Voices
Return to the Forbidden Planet
Songs of Stage & Screen 2
Workshops
**Young Thespians**
**8**
Moana Jr
Seussical Jr
Sundry
**Total net production income:**
**FUNDRAISING INCOME**
100 Club
Donations
Donations made to YT
Events
**9**
**SUBSCRIPTION INCOME**
Members subscriptions
Junior members subscriptions
Patrons donations
**OTHER INCOME**
Bank interest
Rehearsal refreshments
Gift Aid
Hire of Woodside by Society
**10**
Woodside Lettings
**10**
Government grant
**10**
Bar
**EXPENSES**
Woodside Hall Running Expenses
**10**
NODA Subscription
Spotlight
Postage & Stationery
Video conferencing
Photocopying
Website
Insurance
Committee insurance
Sundry Payments
NET SURPLUS/(DEFICIT) BEFORE DEPRECIATION
Depreciation
**NET SURPLUS/(DEFICIT) FOR THE PERIOD**|£
£
£
£
(169)
-
1,949
-
(69)
-
-
(100)
-
(125)
-
(100)
15
-
1,726
(325)
1,066
-
-
311
(20)
-
1,046
311
2,772
(14)
-
(50)
1,709
567
300
-
16
-
2,025
517
150
2,765
640
100
864
902
1,654
3,767
30
5
26
35
-
1,239
740
520
6,079
3,180
18,241
10,000
72
134
25,188
15,113
31,639
19,384
14,097
13,633
72
163
42
23
-
9
86
58
190
27
100
449
808
739
156
156
2
134
(15,553)
(15,391)
16,086
3,993
(14,640)
(13,496)
**1,446**
**(9,503)**
**31 DEC 2020**
**31 DEC 2021**| |---|---| **Page 4** ## **HITCHIN THESPIANS** ## **NOTES TO THE ACCOUNTS** ## **YEAR ENDED 31 DECEMBER 2021** **1. ACCOUNTING POLICIES** - Depreciation has been provided on all tangible fixed assets at rates calculated to write-off evenly the cost less the estimated residual life of each asset over its expected useful life as follows:- Original leasehold property - 99 years (71 not expired) Fixtures, fittings and equipment - 25% of written down value Fixed asset additions costing less than £100 are written off in the year the expense arises. ## **FIXED ASSETS** |**2.**
**3.**
**4.**
**5.**
**6.**|Total
£
NET BOOK VALUE @ 31.12.20
596,350
**COST**
B/fwd @ 01.01.2020
736,145
Additions
9,897
Disposals
-
C/fwd @ 31.12.21
746,042
**DEPRECIATION**
B/fwd @ 01.01.2020
139,795
Charge for the period
14,640
On disposal
-
C/fwd @ 31.12.21
154,435
**NET BOOK VALUE @ 31.12.21**
**591,607**
**PAYMENTS IN ADVANCE**
YT shows
HT shows
**ACCRUED INCOME**
Insurance claim for Return to the Forbidden Planet
**DEBTORS**
Advance for Return to the Forbidden Planet
Christmas at Woodside show fees
_Woodside Hall lettings income:_
Jubilate!
Music Train
TinyTalk
**CREDITORS**
PRSPPL
WH water & sewerage charges
WH fire protection
Music hire
**ADVANCE INCOME**
YT Shows|Leasehold
Property
£
580,381
672,036
-
-
672,036
91,655
8,174
-
99,829
**572,207**|Fixtures &
Equipment
£
15,925
63,709
9,897
-
73,606
47,784
6,455
-
54,239
**19,367**
**2021**
**£**
552
500
1,052
-
-
-
10
200
1,440
-
1,650
76
90
-
-
166
1,400
1,400|Wardrobe &
Props
£
44
400
-
-
400
356
11
-
367
**33**
**2020**
**£**
-
-
-
1,082
1,082
475
-
-
520
420
1,415
14
-
106
10
130
-
-| |---|---|---|---|---| **HITCHIN THESPIANS** **Page 5** ## **NOTES TO THE ACCOUNTS** ## **YEAR ENDED 31 DECEMBER 2021** |**7.**
**PRODUCTION ACCOUNT**
**RECEIPTS**
Box office
Show Fees
Sale of programmes
Sale of refreshments
Raffle
**PAYMENTS**
Adverts & Publicity
Box Office/FoH expenses
Credit Card Commission
Musical Director
Music Hire
Programme costs
Orchestra/Band
Rehearsal Pianist
Royalties
Scenery
Wardrobe
Hire of Woodside
Gifts
Refreshments
Net production surplus / (deficit)
October auditions workshop profits
**Total net production surplus / (deficit) for 2021**
**8.**
**YOUNG THESPIANS PRODUCTION ACCOUNT**
**RECEIPTS**
Box office
Show Fees
**PAYMENTS**
Hire of Woodside
Royalties
Music Hire
Gifts
Net production surplus / (deficit)
Show fees for ATN
**Total net production surplus / (deficit) for 2021**|**£**
-
80
32
57
169
(169)
**Pirates of**
**Penzance**|**£**
1,940
350
95
2,385
24
2
21
92
240
56
435
1,949
**All Together**
**Now!**|**£**
1,503
300
12
126
1,941
3
8
500
141
395
420
76
56
300
8
102
2,010
(69)
**£**
140
1,800
1,940
200
114
495
65
874
1,066
**Christmas at**
**Woodside**
**Moana Jr**|**£**
**3,443**
**650**
**95**
**12**
**126**
**4,325**
**24**
**5**
**29**
**500**
**141**
**92**
**395**
**500**
**76**
**56**
**32**
**540**
**121**
**102**
**2,614**
**1,711**
**15**
**1,726**
**£**
**140**
**1,800**
**1,940**
**200**
**114**
**495**
**65**
**874**
**1,066**
**(20.00)**
1,046
**TOTAL**
**TOTAL**| |---|---|---|---|---| **HITCHIN THESPIANS** **Page 6** ## **NOTES TO THE ACCOUNTS** ## **YEAR ENDED 31 DECEMBER 2021** |**9.**
**FUNDRAISING EVENTS**
Rehearsal raffles
Christmas tree festival
Sundry expenses
**10. WOODSIDE HALL RUNNING EXPENSES**
**Income**
**Expenses**
Caretaking, Cleaning & Gardening
Council Tax
Equipment
Fire extinguishers contract plus repairs
Gas & Electricity
Buildings & Contents Insurance
First aid training and equipment
Music royalties for external hires
Piano tuning
Refuse collection
Repairs and renewals
Theatre licence
Water & Sewerage
Window Cleaning
Profit/(Loss) on Woodside|**2021**
**2020**
£
£
31
0
(5)
-
(10)
-
16
0
25,060
13,700
5,315
4,189
228
140
47
-
420
526
2,312
3,243
2,970
2,970
10
60
163
176
113
115
886
646
1,189
638
180
390
69
445
195
95
(14,097)
(13,633)
10,964
67| |---|---| **11.** Where figures have been corrected to the nearest pound there may be occasional apparent errors in totals of plus or minus £1. In each case the total is correct to the nearest pound.