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2022-08-31-accounts

Trustees’ Annual Report for the period

From 1st September 2021 Period start date To Period end date

Charity name: Our Lady Immaculate Catholic Primary School Parent Teacher Association (OLI PTA)

Charity registration number: 1003622

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The aim of the OLI PTA is to advance the
education of the pupils of OLI School. To
this end, the PTA will:
● Provide and assist in the provision of
facilities or education not normally
provided by the local education
authority
● Foster more extended relationships
between staff, parents / carers and
others who are interested in the
needs and welfare of the school
● Engage in activities which support
the school and advance the pupils’
education.
● Raise funds (for specific targets) to
enhance the school life of the pupils
attending the school - educationally,
personally and socially
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 OLI PTA helps to fund material items and
experiences that advance the education of
the 420 pupils enrolled at OLI School. We
select fundraising activities that are
accessible to all parts of the OLI community
so that they not only raise money but help to
build a strong sense of community at OLI
School. We work very closely with school
staff and the children on the Student Council
to select activities that everyone will enjoy.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 All trustees have had regard to the guidance
issued by the Charity Commission on public
benefit and we can confirm:
● We are aware of the guidance
● We have taken it into account when
making a decision to which the
guidance is relevant
We have not decided to depart from the
guidance.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The PTA funding has enabled the children to
have a variety of educational resources and
experiences that school funding restrictions
mean they would not otherwise have had,
including:
● refurbishment of the Wellbeing Room
● provision of a whole new set of study
texts in each KS2 classroom; a set of
60 new Chromebooks; a set of new
musical instruments; a new listening
station and headphones;a new
maypole; a new whiteboards for
sketching out tactics in PE; and
ingredients to allow every child in the
school to participate in cookery
lessons
●experiencing aFrench theatre show
and French breakfast at school; a
theatre group who entertained the
children as part of their celebration of
the Feast of the Our Lady
Immaculate; class Christmas parties;
a Year 6 trip to the Guildford
Spectrum and Leavers’ Disco; and a
street party style celebration for the
Queen’s Platinum Jubilee to which
members of the local community
were invited.

Moreover, the activities have done a lot to rebuild the school community after the isolation of the COVID-19 pandemic.

Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 N/A
Performance of fundraising
activities against objectives
set		 Para 1.41 N/A
Investment performance
against objectives		 Para 1.41 N/A
Other N/A

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 In 2021/22, the Covid restrictions were less
onerous and therefore we were able to resume
fundraising activities that had to be postponed
in the prior period. As a result, we raised a total
of £39,066 which comprised of sponsorship
receipts, matched funding and fundraising
events. The costs of running the fundraising
events such as food/alcohol/prizes/materials
was £11,051 which meant that the net income
raised was £28,015. Of this we were able to
donate £23,552 to Our Lady Immaculate Primary
school under funding requests and use £1,005
on direct funding such as Christmas parties and
Y6 events. As of 31 August 2022, the bank
balance stood at £16,556.10.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 It had been the intention of the PTA to use the
majority of the remaining funds to support the
school through the provision of a stage platform
and sails to provide shade in the OLI School
playground, but South West Trains offered to
build these items as part of their community
programme over the summer holiday. Sadly
they failed to deliver, so this project will be
implemented (with PTA funding) in 2022/23.
Amount of reserves held Para 1.22 As of 31 August 2022, the bank balance stood at
£16,556.10.
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about:

The OLIP PTA organises a large number of fundraising activities which are wholeheartedly supported by our school community. In 2021/22 we organised the following activities: ● Bag2School collections (24 September 2021, 9 February 2021 and 30 June 2022). ● Christmas card design project (October 2021) ● Greenfield Christmas Card Design Competition (November 2021)

The charity’s principal
sources of funds (including
any fundraising)		 The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The OLIP PTA organises a large number of
fundraising activities which are
wholeheartedly supported by our school
community. In 2021/22 we organised the
following activities:
● Bag2School collections (24 September
2021, 9 February 2021 and 30 June
2022).
● Christmas card design project (October
2021)
● Greenfield Christmas Card Design
Competition (November 2021)
● Christmas Bazaar and Christmas Bazaar
Grand Draw (27 November 2021)
● 2022 Challenge (January 2022)
● Break the Rules Day (25 February 2022)
● Krispy Kreme doughnut and Ice Lolly
sales (Summer Term 2022)
● OLI PTA Quiz Night (22 April 2022)
● OLI Community Summer Celebration
and Summer Grand Draw (11 June 2022)
● Summer Party (15 July 2022)
● OLI’s 50:50 Draw (Monthly)
● School Uniform Sales
● AmazonSmile and Easyfundraising
● Commission from sales of Stikins label
● Matched giving from parents’ employers
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 N/A
Other N/A

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The OLI PTA is committee run with
trustees
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are the elected officers of the
committee and are all volunteers

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 N/A
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 N/A
Relationship with any related
parties		 Para 1.51 N/A
Other N/A

Reference and Administrative details

Charity name Our Lady Immaculate Catholic Primary School
Parent Teacher Association
Other name the charity uses OLI PTA
Registered charity number 1003622
Charity’s principal address 399 Ewell Road
Tolworth
Surrey KT6 7DG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13		 Trustee name Office (if any) Dates acted if not for whole
year		 Nam
e of
pers
on
(or
body
)
entitl
ed to
appo
int
trust
ee (if
any)
Anna Reeves Co-Chair OLI
PTA
Co
mmi
ttee
Marice Coll Co-Chair OLI
PTA
Co
mmi
tee
Kelly Deadman Vice Chair OLI
PTA
Co
mmi
ttee
Zoe Walsh Vice Chair OLI
PTA
Co
mmi
ttee
Rhiannon Gaffan Treasurer OLI
PTA
Co
mmi
ttee
Tanith Eley Secretary OLI
PTA
Co
mmi
ttee
Ben Martin Headteacher OLI
PTA
Co
mmi
ttee

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18
19
20
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– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser
Name
Address		 Type of
adviser
Name
Address		 Type of
adviser
Name
Address
N/A
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Anna Reeves Position (eg Co-Chair Secretary, Chair, etc) Date 30.06.2023

Charity Name No (if any) No (if any) CC16a
Receipts and payments accounts
For theperiod from 01-Sep-21
Period start date		 To Period end date
31/08/2022

Section A Receipts and payments

Unrestricted funds Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Sponsorship 5,300 - - 5,300 3,000
Matched funding 3,903 - - 3,903 1,725
Fundraising Events 29,863 - - 29,863 11,226
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for
AR)		 39,066 - - 39,066 15,951
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
**Total receipts ** 39,066 - - 39,066 15,951
A3 Payments
Donated to School 23,532 - - 23,532 4,868
Other Funding 1,005 - - 1,005 1,610
Expenses for running PTA events 11,051 - - 11,051 4,063
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
**Sub total ** 35,589 - - 35,589 10,541
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 35,589 - - 35,589 10,541
Net of receipts/(payments) 3,478 - - 3,478 5,410
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 3,478 - - 3,478 5,410

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds		 Bank Account
Details		 Unrestricted
funds
to nearest £
16,556
-		 Restricted
funds
to nearest £
-
-		 Endowment
funds
to nearest £
Bank Account 16,556 - -
- - -
- - -
Total cash funds 16,556 - -
(agree balances with receipts and payments
account(s)) Agreement Error OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval
Rhiannon Gaffan 30/06/2023