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2021-12-31-accounts

BURWELL AND DISTRICT DAY CENTRE TRUST

Annual Report and Accounts

For the year ended 31[st] December 2021

Registered Charity No 1003439

Burwell and District Day Centre - Year to 31st December 2021

Organisation Details

Address:

Telephone:

Ash Grove Registered Parsonage Close Charity No: 1003439 Burwell Cambridge CB25 0DR 01638 743363

E-mail:

burwelldaycentre@btconnect.com

Manager:

Elly A Catling

Trustees:

Hazel Williams (Chairman) Parish Council Member

Simon Rogers (Vice Chairman) Sandy Cater (Treasurer) Sue Elliott

Joan Lonsdale Parish Council

Member

Terry Chalmers

Paul Webb Parish Council Member

Member 2021)

Bankers:

Independent Examiner:

Liz Swift Parish Council Member Don Harrison Parish Council (until October Geraldine Tate Parish Council member (from November 2021 Barclays Bank plc Cambridge Building Society 58 High Street 50 The Guineas Newmarket Newmarket Suffolk Suffolk CB8 8NH CB8 8EQ Chris Humphris 27 Casburn Lane Burwell Cambridge, CB25 0ED

Burwell and District Day Centre - Year to 31st December 2021

Trustees’ Report

Burwell and District Day Centre was set up as a registered charity in 1991. The Centre’s objective is to provide facilities for the care, education and recreation of any person over 55 years of age or those with a disability.

We have 6 members of part time staff. We have 15 volunteers who undertake a variety of tasks on either a regular or occasional basis.

Our achievements are reflected in our continued service provision.

Our aim is to provide the best possible facilities for people of various age groups, cultures and abilities. Our centre is available for private hire to all sections of the community

Structure Governance and Management

The trustees confirm that the annual report and accounts comply with the requirements of the Charities Act 2011 and the Charities SORP 2005.

Governing Document

The Burwell and District Day Centre Trust is a registered Charity number 1003439 and governed by its constitution.

Recruitment and Appointment of Trustees

The appointment of trustees is governed by the constitution. This requires a majority of five trustees to be nominated by the Parish Council and four others to be selected for their skills and commitment to the management of the Day Centre.

Risk Management

The Day Centre has carried out a review of the major risks to which the charity is exposed. Where appropriate, policies have been established to mitigate the risks the charity faces. These policies are periodically reviewed to ensure they continue to meet the needs of the charity.

Organisational Structure

In addition to the Management Committee comprising the nine trustees, several other representatives of the volunteers and the members also serve in an advisory capacity.

Related Parties

Burwell Parish Council

The Parish Council holds the lease of the Day Centre site from

Cambridgeshire County Council. The current lease has a further 9 years to run at a nominal rent.

Burwell and District Day Centre - Year to 31st December 2021

Trustees’ Report

Mission Statement

Our aim is to provide the best possible facilities for people of various age groups, cultures and abilities

Public Benefit

The Day Centre trustees pay due regard to the Charity Commission guidance on public benefit. We aim to provide a welcoming day centre facility for use of the elderly and vulnerable adults amongst the whole local community. A midday meal and companionship are offered on a daily basis every weekday.

Achievements and Performance

Access to the Centre by our members has continued to be affected by lockdowns resulting from the Covid 19 pandemic. The Centre re-opened in May but distancing restrictions and the fear of many members about leaving their own homes meant numbers and activities continued to be limited. The meals on wheels service has been maintained throughout to provide for those members who remained in their own homes. Apart from those delivering Meals on Wheels we have been unable to use volunteers in the centre. Extensive work was carried out on the garden by a volunteer and new garden chairs donated by another. We have also been unable to begin our normal entertainment schedule although staff have regularly organised games and quizzes. There have been no Coffee Mornings or other events involving the public.

New IT equipment has been purchased for use by the Day Centre and the Village Support Scheme using grant money awarded, although the effects of Covid have made this difficult to get off the ground.

The County Council have maintained their grant funding agreement, which is vital for our continuing operation. We have also received furlough and business support funding.

The servery area has been redecorated and refurbished.

The chiropodist has extended her hours and refurbished the treatment room but the hairdresser has retired and not been replaced. BAFI, a youth club for young people now meets one evening a week at the centre.

A sub-committee has been formed for recruitment and staffing and some of the trustees will start work in 2022 on a paper looking at strategic direction.

We were saddened at the death of our past chairman Vic Quy in May and

the loss, due to illness, of Delia Wake a long-time committee member.

The trustees would like to take this opportunity to thank staff, volunteers and the rest of the committee for their continued support. Burwell Day Centre has provided excellent services to the people of Burwell and surrounding areas for over 30 years and despite the pandemic will continue to do so.

Burwell and District Day Centre - Year to 31st December 2021

Trustees’ Report

Financial Review

The Centre recorded a deficit on all funds of £1,644. Incoming resources benefited from the regular grant arising from Cambridgeshire County Council Older Peoples Services, and also from a grant to facilitate provision of a village support scheme. These grants together with a business support grant from ECDC and generous donations from many local sources resulted in an almost breakeven figure.

Unrestricted incoming resources totalled to £62,246 and restricted resources totalled £38,599 of which £36,579 was received from the Council. An extended meal delivery service was maintained throughout the lockdowns and generated an income of £38,679 compared to total meal income last year of £48,424. Income from donations was £9,499.

The cost of ingredients for the meals decreased to £16,405 reflecting the changed situation. Total staff costs were slightly lower at £63,867. The Centre continued to benefit from the saving in employers NI due to the government’s budget concession. The introduction of workplace pensions has increased the Centres costs in both administration and contributions, and the National Minimum Wage has been reflected in increased wage levels. The remainder of the costs of running the Centre, including heating, cleaning and repairs which at £22,217 were reduced due to the long periods of closure to members. As a result, total resources expended were £102,489 compared to £112,868 last year.

Following transfers between funds, unrestricted reserves at the end of the year were £226,146 and restricted (minibus) reserves were £17,119. Restricted grant funding unspent of £7,253 relating to the village support scheme is also held in reserve.

Principal Funding Sources

The major regular source of income is the Grant Agreement with the County Council department of older people’s services which is paid in the form of a halfyearly grant. Several local charities including notably the Gibson Trust also provide generous support.

Investment Policy

Restricted funds and general funds not required for day to day operations are held in interest bearing accounts with Barclays and Cambridge Building Society.

Reserves Policy

The Day Centre aims to maintain total unrestricted reserves at a level of no less than six months or more than eighteen months average expenditure. At the end of 2021 such cash reserves were approximately £101,000, with unrestricted

annual expenditure of £60,000. In this period of uncertainty slightly higher reserves than target is deemed acceptable.

Signed…………Hazel Williams Chairman

Date… 12[th] May 2022

Burwell and District Day Centre - Year to 31st December 2021

Independent Examiner's Report on the Accounts for the Year

Charity Reg No: 1003439

Responsibilities of trustees and examiner

The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011, and that an independent examination is needed. This report on the accounts of the Day Centre for the year ended 31 December 2021 is in respect of an examination carried out under section 145 of the Charities Act 2011, following procedures laid down in the General Directions given by the Charity Commission. The report will state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent examiner's statement

In connection with my examination no matter has come to my attention:

a) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

b) to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

signed:

Mr Christopher Humphris April 2022

Burwell and District Day Centre - Year to 31st December 2021
Statement of Financial Activities
£ Unrestricte
d
Restricte
d
Restricted
TOTAL FUNDS
General
Minibus
CCC Grant
Funds
Funds
Funds
2021
2020
Inco mingresources
Generate d funds
Volun tary income 9,599
9,599
12,122
Activ ities for generati ng funds 0
0
425
Inves tment income 48
20
6
8
91
Othe r voluntary incom e 12,891
38,579
51,470
62,419
Charitabl e activities
Inco me from charitab le activities 39,567
39,567
49,208
Other inc oming resources
Othe r income 141
141
185
Total In comingresources 62,246
20
38,579
100,84
5
124,45
0
Reso urces used
Charitabl e activities
Chari table activities 21,897
5,58
3
9,164
36,644
44,596
Support c osts
Supp ort costs 36,430
29,415
65,845
68,272
Costs of g enerating funds
Costs of generating fu nds
Other res ources used
Othe r resources used
Total re sources used 58,327
5,583
38,579
102,48
9
112,86
8
Net Incom ing/-OutgoingResources 3,919
-5,563
-1,644
11,582
Tran sfers
Gross tra nsfers between funds
Trans fers in 1,372
Trans fers out 1,372
Othe r recognisedg ains/losses
Net Mo vement in Funds 2,547
-4,091
-1,644
11,582
Reco nciliation of fu nds
Total fund s brought forward 223,599
21,310
7,253
252,16
2
240,58
0
Total F unds carried forward 226,146
17,119
7,253
250,51
8
252,16
2
B urwell and District Day Centre
Balance
£

Fixed Assets

T angible assets 125,491
7,000
132,49
1
140,50
1
Total fxe d assets 125,491
7,000
132,49
1
140,50
1
Curr ent Assets
S
s		 tock 400
400
400
D ebtors 2,666
2,666
3,86
7
B ank deposits 72,504
8,597
81,101
81,054
C ash at bank and in hand 37,240
1,522
7,253
46,015
38,229
Total cur rent assets 112,810
10,119
7,253
130,18
2
123,55
0
Liabi
s		 litie
C reditors and accr uals 12,155
12,155
11,889
Total cur rent liabilities 12,155
0
0
12,155
11,889
Total net assets 226,146
17,119
7,253
250,51
8
252,16
2
Fund s of the charity
G eneral fund 226,146
226,14
6
223,59
9
M inibus fund 17,11
9
17,119
21,310
V illage Support Gr ant in hand 7,253
7,253
7,253
Total cha rity funds 226,146
17,119
7,253
250,51
8
252,16
2
oved by the Tr
ed………Hazel
r……………Tre
urwell and		 ustees on_12th May 2022_
Williams …… Chairman
………
…Sandy
asurer
District Day Centre - Year to 31st December 2021

Approved by the Trustees on 12[th] May 2022

Signed………Hazel Williams …… Chairman ……… …Sandy Cater……………Treasurer

Burwell and District Day Centre - Year to 31st December 2021

Detailed Statement of Financial Activities
£ Unrestricte
d
Restricte
d
Restricte
d
TOTAL FUNDS
General
Minibus
CCC
Grant
Inco ming Resourc es Funds
Funds
Funds
2021
2020
Volu ntary income
M embership 100
100
150
D onations 9,499
9,499
11,972
9,599
0
9,599
12,122
Acti vities for gen erating funds
S hop sales 0
0
65
F und raising even ts 0
0
40
B onus Ball (was 1 00 Club) 0
0
320
0
0
425
Inve stment incom e
B ank deposit inter est 48
20
68
91
Oth er voluntary i ncome
G rants 12,891
38,579
51,470
62,419
12,891
0
38,579
51,470
62,419
Inco
acti		 me from char
vities		 itable
M
s		 eal 38,679
38,679
48,424
B ookings 888
888
784
39,5
67
0
39,567
49,208
Oth er incoming r esources
O ther income 141
141
185
Total inc
resource		 oming
s		 62,246
20
38,579
100,84
5
124,45
0
Res ources Used
Cha ritable activit ies
F ood 16,405
16,405
17,874
H eat and light 6,106
6,106
6,560
O ther utilities 2,060
2,060
2,093
T elephone 702
702
594
F uel for Minibus 94
94
414
M inibus insurance 1,363
1,363
1,339
M inibus repairs an d service 12
6
126
741
R epairs and renew als 466
466
1,216
C leaning 998
998
2,384
D epreciation 4,010
4,000
8,010
9,700
S undry expenses 314
314
1,681
21,897
5,583
9,164
36,644
44,596
Sup port costs
P ostage and statio nery 428
428
924
In surance 1,550
1,550
1,315
S alaries and NI 34,452
63,86
66,033
29,415 7
36,430 0 29,415 65,845 68,272
102,48 112,86
Total resources used 58,327 5,583 38,579 9 8

Burwell and District Day Centre - Year to 31st December 2021 Fixed Assets

29,415
7
36,430
0
29,415
65,845
68,272
Total res ources used 58,327
5,583
38,579
102,48
9
112,86
8
rwell and D
Land
Leasehold
Furniture &
Minibus
Total
Additions
Equipment
nil
50yrs
3yrs
7yrs
£
C ost
At 1st January
2021		 5,845
162,762
71,025
28,094
267,726
Additions
Disposals
A t 31st December
2021		 5,845
162,762
71,025
28,094
267,726
D epreciation
At 1st January
2021		 0
40,676
68,455
17,094
127,225
Charge for the
Year		 2,440
1,570
4,000
8,010
Disposal
Depreciation
A t 31st December
2022		 0
43,116
71,025
21,094
135,235
Net Book Value
A t 31st December
2021		 5,845
119,646
0
7,000
132,491
A t 31st December
2020		 5,845
122,086
1,570
11,000
140,501

Burwell and District Day Centre - Year to 31st December 2021

Notes to the Accounts Charity Reg No: 1003439

The financial statements have been prepared under the Charities Act 2011 together with applicable accounting standards and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005).

The financial statements have been prepared under the historical cost convention.

Funds

General funds represent the funds of the Day Centre that are not subject to any restrictions regarding their use and are available for application on the general purposes of the Centre.

The accounts include all transactions, assets and liabilities for which the Day Centre is responsible in law.

Restricted funds represent amounts given to the Day Centre where the donor has specified that the funds are spent on a particular purpose.

Incoming Resources

Voluntary income

Donations are recognised when received by the Day Centre. Grants and legacies are accounted for as soon as the Day Centre is notified of its legal entitlement, the ultimate receipt is virtually certain, and the monetary value can be measured reliably.

Amounts raised at Day Centre events, such as fund raising bazaars, and second hand items sold in the Centre shop, are recognised as income. Any associated expenditure is recognised separately under Resources Expended.

Gifts in kind

Gifts in kind are normally treated as second hand goods having limited resale value.

Rental income

Rental income from the letting of Day Centre premises is recognised when the booking is made, with payment normally being made in advance. Income from grants and investments

Grants from the County Council and investment Interest are accounted for when recei ed

Resources Expended

Liabilities

Liabilities are recognised as soon as the legal or constructive obligation arises. Activities directly relating to the work of the Centre

These are primarily staff costs and the cost of utilities, all of which are accounted for when incurred.

Governance costs

These would include legal advice to trustees on governance or constitutional matters. No costs are currently being incurred relating to audit or independent examination.

Burwell and District Day Centre - Year to 31st December 2021

Notes to the Accounts

Fixed Assets

Depreciation of tangible fixed assets Depreciation is provided on all fixed assets on a straight line basis calculated to write off the cost over their expected useful lives, as follows:

Furniture and Equipment 3 years Leasehold additions 50 years Minibus 7 years

Stock

Stock is food purchased but unused at 31st December. It is valued at cost having no realisable value.

Current Assets

Amounts owing to the Day Centre at 31st December in respect of meals invoiced and bookings, less provision for amounts that may prove uncollectable, are shown as other debtors.

Taxation

The Day Centre is a charity and as such is not liable to taxation.

Volunteers

The value of any voluntary help received is not included in the accounts but is described in the Trustees’ Report.