## **BURWELL AND DISTRICT DAY CENTRE TRUST** **Annual Report and Accounts** **For the year ended 31[st] December 2021** **Registered Charity No 1003439** **Burwell and District Day Centre - Year to 31st December 2021** **Organisation Details** Address: Telephone: Ash Grove Registered Parsonage Close Charity No: 1003439 Burwell Cambridge CB25 0DR 01638 743363 E-mail: burwelldaycentre@btconnect.com Manager: Elly A Catling Trustees: Hazel Williams (Chairman) Parish Council Member Simon Rogers (Vice Chairman) Sandy Cater (Treasurer) Sue Elliott Joan Lonsdale Parish Council Member Terry Chalmers Paul Webb Parish Council Member Member 2021) Bankers: Independent Examiner: Liz Swift Parish Council Member Don Harrison Parish Council (until October Geraldine Tate Parish Council member (from November 2021 Barclays Bank plc Cambridge Building Society 58 High Street 50 The Guineas Newmarket Newmarket Suffolk Suffolk CB8 8NH CB8 8EQ Chris Humphris 27 Casburn Lane Burwell Cambridge, CB25 0ED ## **Burwell and District Day Centre - Year to 31st December 2021** ## **Trustees’ Report** Burwell and District Day Centre was set up as a registered charity in 1991. The Centre’s objective is to provide facilities for the care, education and recreation of any person over 55 years of age or those with a disability. We have 6 members of part time staff. We have 15 volunteers who undertake a variety of tasks on either a regular or occasional basis. Our achievements are reflected in our continued service provision. Our aim is to provide the best possible facilities for people of various age groups, cultures and abilities. Our centre is available for private hire to all sections of the community ## **Structure Governance and Management** The trustees confirm that the annual report and accounts comply with the requirements of the Charities Act 2011 and the Charities SORP 2005. ## **Governing Document** The Burwell and District Day Centre Trust is a registered Charity number 1003439 and governed by its constitution. ## **Recruitment and Appointment of Trustees** The appointment of trustees is governed by the constitution. This requires a majority of five trustees to be nominated by the Parish Council and four others to be selected for their skills and commitment to the management of the Day Centre. ## **Risk Management** The Day Centre has carried out a review of the major risks to which the charity is exposed. Where appropriate, policies have been established to mitigate the risks the charity faces. These policies are periodically reviewed to ensure they continue to meet the needs of the charity. ## **Organisational Structure** In addition to the Management Committee comprising the nine trustees, several other representatives of the volunteers and the members also serve in an advisory capacity. ## **Related Parties** ## _**Burwell Parish Council**_ The Parish Council holds the lease of the Day Centre site from Cambridgeshire County Council. The current lease has a further 9 years to run at a nominal rent. ## **Burwell and District Day Centre - Year to 31st December 2021** ## **Trustees’ Report** ## **Mission Statement** Our aim is to provide the best possible facilities for people of various age groups, cultures and abilities ## **Public Benefit** The Day Centre trustees pay due regard to the Charity Commission guidance on public benefit. We aim to provide a welcoming day centre facility for use of the elderly and vulnerable adults amongst the whole local community. A midday meal and companionship are offered on a daily basis every weekday. ## **Achievements and Performance** Access to the Centre by our members has continued to be affected by lockdowns resulting from the Covid 19 pandemic. The Centre re-opened in May but distancing restrictions and the fear of many members about leaving their own homes meant numbers and activities continued to be limited. The meals on wheels service has been maintained throughout to provide for those members who remained in their own homes. Apart from those delivering Meals on Wheels we have been unable to use volunteers in the centre. Extensive work was carried out on the garden by a volunteer and new garden chairs donated by another. We have also been unable to begin our normal entertainment schedule although staff have regularly organised games and quizzes. There have been no Coffee Mornings or other events involving the public. New IT equipment has been purchased for use by the Day Centre and the Village Support Scheme using grant money awarded, although the effects of Covid have made this difficult to get off the ground. The County Council have maintained their grant funding agreement, which is vital for our continuing operation. We have also received furlough and business support funding. The servery area has been redecorated and refurbished. The chiropodist has extended her hours and refurbished the treatment room but the hairdresser has retired and not been replaced. BAFI, a youth club for young people now meets one evening a week at the centre. A sub-committee has been formed for recruitment and staffing and some of the trustees will start work in 2022 on a paper looking at strategic direction. We were saddened at the death of our past chairman Vic Quy in May and the loss, due to illness, of Delia Wake a long-time committee member. The trustees would like to take this opportunity to thank staff, volunteers and the rest of the committee for their continued support. Burwell Day Centre has provided excellent services to the people of Burwell and surrounding areas for over 30 years and despite the pandemic will continue to do so. ## **Burwell and District Day Centre - Year to 31st December 2021** ## **Trustees’ Report** ## **Financial Review** The Centre recorded a deficit on all funds of £1,644. Incoming resources benefited from the regular grant arising from Cambridgeshire County Council Older Peoples Services, and also from a grant to facilitate provision of a village support scheme. These grants together with a business support grant from ECDC and generous donations from many local sources resulted in an almost breakeven figure. Unrestricted incoming resources totalled to £62,246 and restricted resources totalled £38,599 of which £36,579 was received from the Council. An extended meal delivery service was maintained throughout the lockdowns and generated an income of £38,679 compared to total meal income last year of £48,424. Income from donations was £9,499. The cost of ingredients for the meals decreased to £16,405 reflecting the changed situation. Total staff costs were slightly lower at £63,867. The Centre continued to benefit from the saving in employers NI due to the government’s budget concession. The introduction of workplace pensions has increased the Centres costs in both administration and contributions, and the National Minimum Wage has been reflected in increased wage levels. The remainder of the costs of running the Centre, including heating, cleaning and repairs which **at** £22,217 were reduced due to the long periods of closure to members. As a result, total resources expended were £102,489 compared to £112,868 last year. Following transfers between funds, unrestricted reserves at the end of the year were £226,146 and restricted (minibus) reserves were £17,119. Restricted grant funding unspent of £7,253 relating to the village support scheme is also held in reserve. ## _**Principal Funding Sources**_ The major regular source of income is the Grant Agreement with the County Council department of older people’s services which is paid in the form of a halfyearly grant. Several local charities including notably the Gibson Trust also provide generous support. ## _**Investment Policy**_ Restricted funds and general funds not required for day to day operations are held in interest bearing accounts with Barclays and Cambridge Building Society. ## _**Reserves Policy**_ The Day Centre aims to maintain total unrestricted reserves at a level of no less than six months or more than eighteen months average expenditure. At the end of 2021 such cash reserves were approximately £101,000, with unrestricted annual expenditure of £60,000. In this period of uncertainty slightly higher reserves than target is deemed acceptable. Signed…………Hazel Williams Chairman Date… _12[th] May 2022_ **Burwell and District Day Centre - Year to 31st December 2021** ## **Independent Examiner's Report on the Accounts for the Year** **Charity Reg No: 1003439** ## **Responsibilities of trustees and examiner** The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011, and that an independent examination is needed. This report on the accounts of the Day Centre for the year ended 31 December 2021 is in respect of an examination carried out under section 145 of the Charities Act 2011, following procedures laid down in the General Directions given by the Charity Commission. The report will state whether particular matters have come to my attention. ## **Basis of independent examiner's statement** My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. ## **Independent examiner's statement** In connection with my examination no matter has come to my attention: a) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or b) to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. _**signed:**_ Mr Christopher Humphris April 2022 |||||| |---|---|---|---|---| |||**Burwell**|**and District Day Centre - Year to 31st December 2021**|| ||||**Statement of**|**Financial Activities**| ||£|||**Unrestricte**
**d**
**Restricte**
**d**
**Restricted**
**TOTAL FUNDS**| |||||**General**
**Minibus**
**CCC Grant**| |||||**Funds**
**Funds**
**Funds**
**2021**
**2020**| ||Inco|mingresources||| |||Generate|d funds|| ||Volun|tary income||9,599
9,599
12,122| ||Activ|ities for generati|ng funds|0
0
425| ||Inves|tment income||48
20
6
8
91| ||Othe|r voluntary incom|e|12,891
38,579
51,470
62,419| |||Charitabl|e activities|| ||Inco|me from charitab|le activities|39,567
39,567
49,208| |||Other inc|oming resources|| ||Othe|r income||141
141
185| |||Total In|comingresources|62,246
20
38,579
100,84
5
124,45
0| ||Reso|urces used||| |||Charitabl|e activities|| ||Chari|table activities||21,897
5,58
3
9,164
36,644
44,596| |||Support c|osts|| ||Supp|ort costs||36,430
29,415
65,845
68,272| |||Costs of g|enerating funds|| ||Costs|of generating fu|nds|| |||Other res|ources used|| ||Othe|r resources used||| |||Total re|sources used|58,327
5,583
38,579
102,48
9
112,86
8| |||Net Incom|ing/-OutgoingResources|3,919
-5,563
-1,644
11,582| ||Tran|sfers||| |||Gross tra|nsfers between funds|| ||Trans|fers in||1,372| ||Trans|fers out||1,372| ||Othe|r recognisedg|ains/losses|| |||||| |||Net Mo|vement in Funds|2,547
-4,091
-1,644
11,582| ||Reco|nciliation of fu|nds|| |||Total fund|s brought forward|223,599
21,310
7,253
252,16
2
240,58
0| |||Total F|unds carried forward|226,146
17,119
7,253
250,51
8
252,16
2| ||**B**|**urwell and**|**District Day Centre**|| |||||| ||||**Balance**|| |||||| ||_£_|||| |||||| |||||| |||||| |||||| Fixed Assets |||||| |---|---|---|---|---| |T|angible assets||125,491
7,000
132,49
1
140,50
1|| |||||| ||Total fxe|d assets|125,491
7,000
132,49
1
140,50
1|| |||||| |Curr|ent Assets|||| |||||| |S
s|tock||400
400
400|| |D|ebtors||2,666
2,666
3,86
7|| |B|ank deposits||72,504
8,597
81,101
81,054|| |C|ash at bank and|in hand|37,240
1,522
7,253
46,015
38,229|| |||||| ||Total cur|rent assets|112,810
10,119
7,253
130,18
2
123,55
0|| |||||| |Liabi
s|litie|||| |||||| |C|reditors and accr|uals|12,155
12,155
11,889|| |||||| ||Total cur|rent liabilities|12,155
0
0
12,155
11,889|| |||||| |||||| ||Total net|assets|226,146
17,119
7,253
250,51
8
252,16
2|| |||||| |||||| |||||| |||||| |Fund|s of the charity|||| |||||| |G|eneral fund||226,146
226,14
6
223,59
9|| |||||| |M|inibus fund||17,11
9
17,119
21,310|| |||||| |V|illage Support Gr|ant in hand|7,253
7,253
7,253|| |||||| ||Total cha|rity funds|226,146
17,119
7,253
250,51
8
252,16
2|| |||||| ||oved by the Tr
ed………Hazel
r……………Tre
**urwell and**|ustees on_12th May 2022_
Williams …… Chairman
………
…Sandy
asurer
**District Day Centre - Year to 31st December 2021**||| Approved by the Trustees on _12[th] May 2022_ Signed………Hazel Williams …… Chairman ……… …Sandy Cater……………Treasurer **Burwell and District Day Centre - Year to 31st December 2021** |||||| |---|---|---|---|---| ||||**Detailed Statement of Financial Activities**|| ||**£**|||**Unrestricte**
**d**
**Restricte**
**d**
**Restricte**
**d**
**TOTAL FUNDS**| |||||**General**
**Minibus**
**CCC**
**Grant**| ||**Inco**|**ming Resourc**|**es**|**Funds**
**Funds**
**Funds**
**2021**
**2020**| ||**Volu**|**ntary income**||| ||M|embership||100
100
150| ||D|onations||9,499
9,499
11,972| |||||9,599
0
9,599
12,122| ||**Acti**|**vities for gen**|**erating funds**|| ||S|hop sales||0
0
65| ||F|und raising even|ts|0
0
40| ||B|onus Ball (was 1|00 Club)|0
0
320| |||||0
0
425| ||**Inve**|**stment incom**|**e**|| ||B|ank deposit inter|est|48
20
68
91| ||**Oth**|**er voluntary i**|**ncome**|| ||G|rants||12,891
38,579
51,470
62,419| |||||12,891
0
38,579
51,470
62,419| ||**Inco**
**acti**|**me from char**
**vities**|**itable**|| ||M
s|eal||38,679
38,679
48,424| ||B|ookings||888
888
784| |||||39,5
67
0
39,567
49,208| ||**Oth**|**er incoming r**|**esources**|| ||O|ther income||141
141
185| |||**_Total inc_**
**_resource_**|**_oming_**
**_s_**|62,246
20
38,579
100,84
5
124,45
0| ||**Res**|**ources Used**||| ||**Cha**|**ritable activit**|**ies**|| ||F|ood||16,405
16,405
17,874| ||H|eat and light||6,106
6,106
6,560| ||O|ther utilities||2,060
2,060
2,093| ||T|elephone||702
702
594| ||F|uel for Minibus||94
94
414| ||M|inibus insurance||1,363
1,363
1,339| ||M|inibus repairs an|d service|12
6
126
741| ||R|epairs and renew|als|466
466
1,216| ||C|leaning||998
998
2,384| ||D|epreciation||4,010
4,000
8,010
9,700| ||S|undry expenses||314
314
1,681| |||||21,897
5,583
9,164
36,644
44,596| ||**Sup**|**port costs**||| ||P|ostage and statio|nery|428
428
924| ||In|surance||1,550
1,550
1,315| ||S|alaries and NI||34,452
63,86
66,033| |||||| |||||||29,415|7|| |---|---|---|---|---|---|---|---|---| |||||36,430|0|29,415|65,845|68,272| ||||||||102,48|112,86| |||**_Total_**|**_resources used_**|58,327|5,583|38,579|9|8| ## **Burwell and District Day Centre - Year to 31st December 2021 Fixed Assets** ||||||29,415
7| |---|---|---|---|---|---| ||||||36,430
0
29,415
65,845
68,272| |||**_Total res_**|**_ources used_**||58,327
5,583
38,579
102,48
9
112,86
8| |||**rwell and D**|||| ||||||| |||||**Land**
**Leasehold**
**Furniture &**
**Minibus**
**Total**|| |||||**Additions**
**Equipment**|| |||||nil
50yrs
3yrs
7yrs|| |**£**|||||| ||||||| |**C**||**ost**|||| ||||||| |||At 1st January
2021||5,845
162,762
71,025
28,094
267,726|| ||||||| |||Additions|||| ||||||| |||Disposals|||| ||||||| |A||t 31st December
2021||5,845
162,762
71,025
28,094
267,726|| ||||||| ||||||| |**D**||**epreciation**|||| ||||||| |||At 1st January
2021||0
40,676
68,455
17,094
127,225|| ||||||| |||Charge for the
Year||2,440
1,570
4,000
8,010|| ||||||| |||Disposal
Depreciation|||| ||||||| |A||t 31st December
2022||0
43,116
71,025
21,094
135,235|| ||||||| ||||||| |**Net**||**Book Value**|||| ||||||| |A||t 31st December
2021||5,845
119,646
0
7,000
132,491|| ||||||| ||||||| |A||t 31st December
2020||5,845
122,086
1,570
11,000
140,501|| ||||||| ## **Burwell and District Day Centre - Year to 31st December 2021** **Notes to the Accounts Charity Reg No: 1003439** The financial statements have been prepared under the Charities Act 2011 together with applicable accounting standards and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005). The financial statements have been prepared under the historical cost convention. ## **Funds** General funds represent the funds of the Day Centre that are not subject to any restrictions regarding their use and are available for application on the general purposes of the Centre. The accounts include all transactions, assets and liabilities for which the Day Centre is responsible in law. Restricted funds represent amounts given to the Day Centre where the donor has specified that the funds are spent on a particular purpose. ## **Incoming Resources** ## _Voluntary income_ Donations are recognised when received by the Day Centre. Grants and legacies are accounted for as soon as the Day Centre is notified of its legal entitlement, the ultimate receipt is virtually certain, and the monetary value can be measured reliably. Amounts raised at Day Centre events, such as fund raising bazaars, and second hand items sold in the Centre shop, are recognised as income. Any associated expenditure is recognised separately under Resources Expended. _Gifts in kind_ Gifts in kind are normally treated as second hand goods having limited resale value. _Rental income_ Rental income from the letting of Day Centre premises is recognised when the booking is made, with payment normally being made in advance. _Income from grants and investments_ Grants from the County Council and investment Interest are accounted for when recei ed ## **Resources Expended** ## _Liabilities_ Liabilities are recognised as soon as the legal or constructive obligation arises. _Activities directly relating to the work of the Centre_ These are primarily staff costs and the cost of utilities, all of which are accounted for when incurred. ## _Governance costs_ These would include legal advice to trustees on governance or constitutional matters. No costs are currently being incurred relating to audit or independent examination. ## **Burwell and District Day Centre - Year to 31st December 2021** ## **Notes to the Accounts** ## **Fixed Assets** _Depreciation of tangible fixed assets_ Depreciation is provided on all fixed assets on a straight line basis calculated to write off the cost over their expected useful lives, as follows: Furniture and Equipment 3 years Leasehold additions 50 years Minibus 7 years ## **Stock** Stock is food purchased but unused at 31st December. It is valued at cost having no realisable value. ## **Current Assets** Amounts owing to the Day Centre at 31st December in respect of meals invoiced and bookings, less provision for amounts that may prove uncollectable, are shown as other debtors. ## **Taxation** The Day Centre is a charity and as such is not liable to taxation. ## **Volunteers** The value of any voluntary help received is not included in the accounts but is described in the Trustees’ Report.