BURWELL AND DISTRICT DAY CENTRE TRUST
Annual Report and Accounts
For the year ended 31[st] December 2020
Registered Charity No 1003439
Burwell and District Day Centre - Year to 31st December 2020
Organisation Details
| Address: | Ash Grove | Registered | |
|---|---|---|---|
| Parsonage Close | Charity No: 1003439 | ||
| Burwell | |||
| Cambridge | |||
| CB25 0DR | |||
| Telephone: | 01638 743363 | ||
| E-mail: | burwelldaycentre@btconnect.com | ||
| Manager: | Elly A Catling | ||
| Trustees: | Hazel Williams | (Chairman) | Parish Council Member |
| Simon Rogers | (Vice Chairman) | ||
| Sandy Cater | (Treasurer) | ||
| Sue Elliott | |||
| Joan Lonsdale | Parish Council Member | ||
| Terry Chalmers | |||
| Paul Webb | Parish Council Member | ||
| Liz Swift | Parish Council Member | ||
| Don Harrison | Parish Council Member |
| Bankers: | Barclays Bank plc | Cambridge Building Society |
|---|---|---|
| 58 High Street | 50 The Guineas | |
| Newmarket | Newmarket | |
| Suffolk |
Suffolk | |
| CB8 8NH | CB8 8EQ | |
| Independent | ||
| Examiner: | Chris Humphris | |
| 27 Casburn Lane | ||
| Burwell | ||
| Cambridge, CB25 0ED |
Burwell and District Day Centre - Year to 31st December 2020
Trustees’ Report
Burwell and District Day Centre was set up as a registered charity in 1991. The Centre’s objective is to provide facilities for the care, education and recreation of any person over 55 years of age or those with a disability.
We have 6 members of part time staff. We have 60 volunteers who undertake a variety of tasks on either a regular or occasional basis.
Our achievements are reflected in our continued service provision.
Our aim is to provide the best possible facilities for people of various age groups, cultures and abilities. Our centre is available for private hire to all sections of the community
Structure Governance and Management
The trustees confirm that the annual report and accounts comply with the requirements of the Charities Act 2011 and the Charities SORP 2005.
Governing Document
The Burwell and District Day Centre Trust is a registered Charity number 1003439 and governed by its constitution.
Recruitment and Appointment of Trustees
The appointment of trustees is governed by the constitution. This requires a majority of five trustees to be nominated by the Parish Council and four others to be selected for their skills and commitment to the management of the Day Centre.
Risk Management
The Day Centre has carried out a review of the major risks to which the charity is exposed. Where appropriate, policies have been established to mitigate the risks the charity faces. These policies are periodically reviewed to ensure they continue to meet the needs of the charity.
Organisational Structure
In addition to the Management Committee comprising the nine trustees, several other representatives of the volunteers and the members also serve in an advisory capacity.
Related Parties
Burwell Parish Council
The Parish Council holds the lease of the Day Centre site from Cambridgeshire County Council. The current lease has a further 9 years to run at a nominal rent.
Burwell and District Day Centre - Year to 31st December 2020
Trustees’ Report
Mission Statement
Our aim is to provide the best possible facilities for people of various age groups, cultures and abilities
Public Benefit
The Day Centre trustees pay due regard to the Charity Commission guidance on public benefit. We aim to provide a welcoming day centre facility for use of the elderly and vulnerable adults amongst the whole local community. A midday meal and companionship are offered on a daily basis every weekday.
Achievements and Performance
Access to the Centre by our members has been severely affected by successive lockdowns resulting from the Covid 19 pandemic. An extended meals on wheels service has been maintained throughout to provide for our housebound members, and increased regular telephone contact introduced. Prior to the end of the year funding was awarded by Cambridgeshire County Council to provide improved IT and increased staff time to formalise daily contact in a Village Support Scheme.
The services and support provided by volunteers is invaluable and we could not provide the high levels of service without them. This year, again, has seen the retirement of some and also the recruitment of new people. We extend our thanks to all volunteers.
Numbers always fluctuate for members, although the trend this year overall has been downwards. This is, inevitably, due to the sad loss of some of our members and the transfer of some to care homes. We are concerned that the pandemic may have caused other members to be nervous of returning to the Centre when restrictions are eased.
The meals on wheels service continues to be of great benefit to many in the village who are unable to prepare their own meals, either in the short or the long term. In normal times we provide a varied entertainment schedule, which is funded via donations and fundraisers such as Coffee Mornings. Providing entertainment when allowed will be challenging, and exactly how this can be managed within restrictions is not clear.
We have a Five Star Food Hygiene rating arising from our latest Environment Health inspection. The County Council have maintained their grant funding agreement, which is vital for our continuing operation. We are fortunate also to receive many donations, particularly from the Gibson Trust, whose support over many years has been extremely valuable. We are looking to upgrade the servery area in the New Year.
The trustees would like to take this opportunity to thank staff, volunteers and the rest of the committee for their continued support. Burwell Day Centre has provided excellent services to the people of Burwell and surrounding areas for over 30 years. May we continue to serve them through the pandemic and long afterwards.
Burwell and District Day Centre - Year to 31st December 2020
Trustees’ Report
Financial Review
The Centre recorded a surplus on all funds of £11,582. Incoming resources benefited from the regular grant arising from Cambridgeshire County Council Older Peoples Services, and also from a grant to facilitate provision of a village support scheme. These grants together with a business support grant from ECDC and generous donations from many local sources resulted in the surplus recorded. Unrestricted incoming resources totalled to £77,804 and restricted resources totalled £46,646 of which £46,114 was received from the Council. An extended meal delivery service was maintained throughout the lockdowns and generated a good income of £48,424, compared to total meal income last year of 53,963. Income from donations was ££11972.
The cost of ingredients for the meals decreased to £17,874 reflecting the changed situation. Total staff costs were slightly higher at £66,033. The Centre continued to benefit from the saving in employers NI due to the government’s budget concession. The introduction of workplace pensions has increased the Centres costs in both administration and contributions, and the National Minimum Wage has been reflected in increased wage levels. The remainder of the costs of running the Centre, including heating, cleaning and repairs which at £28,961 were much reduced due to the long periods of closure to members. As a result total resources expended were £112,868 compared to £123,175 last year.
Due to the lockdowns, the operation of our minibus for collecting clients was much reduced and recorded a deficit of £6,494 after depreciation. Following transfers between funds, unrestricted reserves at the end of the year were £22,599 and restricted (minibus) reserves were £21,310. Restricted grant funding unspent of £7,253 relating to the village support scheme is also held in reserves.
Principal Funding Sources
The major regular source of income is the Grant Agreement with the County Council department of older people’s services which is paid in the form of a half-yearly grant. Several local charities including notably the Gibson Trust also provide generous support.
Investment Policy
Restricted funds and general funds not required for day to day operations are held in interest bearing accounts with Barclays and Cambridge Building Society.
Reserves Policy
The Day Centre aims to maintain total unrestricted reserves at a level of no less than six months or more than eighteen months average expenditure. At the end of 2020 such cash reserves were approximately £96,000, with unrestricted annual expenditure of £67,500.
Date…5[th] July 2021
Signed…………Simon Rogers…Vice Chairman
Burwell and District Day Centre - Year to 31st December 2020
Independent Examiner's Report on the Accounts for the Year
Charity Reg No: 1003439
Responsibilities of trustees and examiner
The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011, and that an independent examination is needed.
This report on the accounts of the Day Centre for the year ended 31 December 2020 is in respect of an examination carried out under section 145 of the Charities Act 2011, following procedures laid down in the General Directions given by the Charity Commission. The report will state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent examiner's statement
In connection with my examination no matter has come to my attention:
a) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
b) to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
signed:
Mr Christopher Humphris April 2021
Burwell and District Day Centre - Year to 31st December 2020
Statement of Financial Activities
| £ Incoming resources Generated funds Voluntary income Activities for generating funds Investment income Other voluntary income Charitable activities Income from charitable activities Other incoming resources Other income Total Incoming resources Resources used Charitable activities Charitable activities Support costs Support costs Costs of generating funds Costs of generating funds Other resources used Other resources used Total resources used Net Incoming/-Outgoing Resources Transfers Gross transfers between funds Transfers in Transfers out Other recognised gains/losses Net Movement in Funds Reconciliation of funds Total funds brought forward Total Funds carried forward |
Unrestricted Restricted Restricted TOTAL FUNDS General Minibus CCC Grant Funds Funds Funds 2020 2019 11,602 520 12,122 14,207 425 425 4,174 79 12 91 160 16,305 46,114 62,419 38,172 49,208 49,208 57,151 185 185 120 |
|---|---|
| 77,804 532 46,114 124,450 113,984 |
|
| 26,376 6,494 11,726 44,596 57,978 41,137 27,135 68,272 65,197 |
|
| 67,513 6,494 38,861 112,868 123,175 |
|
| 10,291 -5,962 7,253 11,582 -9,191 933 933 |
|
| 9,358 -5,029 7,253 11,582 -9,191 214,241 26,339 240,580 249,771 |
|
| 223,599 21,310 7,253252,162 240,580 |
Burwell and District Day Centre - Year to 31st December 2020
Balance Sheet
| £ Fixed Assets Tangible assets Total fixed assets Current Assets Stocks Debtors Bank deposits Cash at bank and in hand Total current assets Liabilities Creditors and accruals Total current liabilities Total net assets Funds of the charity General fund Minibus fund Village Support Grant in hand Total charity funds |
Unrestricted Restricted Restricted TOTAL FUNDS General Minibus CCC Grant Funds Funds Funds 2020 2019 129,501 11,000 140,501 150,201 |
|---|---|
| 129,501 11,000 140,501 150,201 |
|
| 400 400 400 3,867 3,867 1,652 62,922 8,589 9,543 81,054 80,961 29,251 1,725 7,253 38,229 21,406 |
|
| 96,440 10,314 16,796 123,550 103,419 |
|
| 2,342 4 9,543 11,889 13,040 |
|
| 2,342 4 9,543 11,889 13,040 |
|
| 223,599 21,310 7,253 252,162 240,580 |
|
| 223,599 223,599 214,241 21,310 21,310 26,339 7,253 7,253 0 |
|
| 223,599 21,310 7,253 252,162 240,580 |
Approved by the Trustees on 5[th] July 2021
Signed………Simon Rogers……Vice Chairman ……… ……Terry Chalmers……………Trustee
Burwell and District Day Centre - Year to 31st December 2020
Detailed Statement of Financial Activities
| £ Incoming Resources Voluntary income Membership Donations Activities for generating funds Shop sales Fund raising events Bonus Ball (was 100 Club) Investment income Bank deposit interest Other voluntary income Payments from CCC Social Services Income from charitable activities Meals Bookings Other incoming resources Other income Total incoming resources Resources Used Charitable activities Food Heat and light Other utilities Telephone Fuel for Minibus Minibus insurance Minibus repairs and service Repairs and renewals Cleaning Depreciation Sundry expenses Support costs Postage and stationery Insurance Salaries and NI Total resources used |
Unrestricted Restricted Restricted TOTAL FUNDS General Minibus CCC Grant Funds Funds Funds 2020 2019 150 150 425 11,452 520 11,972 13,782 |
|---|---|
| 11,602 520 12,122 14,207 |
|
| 65 65 604 40 40 2,590 320 320 980 |
|
| 425 425 4,174 |
|
| 79 12 91 160 |
|
| 16,305 46,114 62,419 38,172 |
|
| 16,305 0 46,114 62,419 38,172 |
|
| 48,424 48,424 53,963 784 784 3,188 |
|
| 49,208 0 49,208 57,151 |
|
| 185 185 120 |
|
| 77,804 532 46,114 124,450 113,984 |
|
| 17,874 17,874 21,106 6,560 6,560 8,029 2,093 2,093 2,035 594 594 594 414 414 1,517 1,339 1,339 1,267 741 741 732 1,216 1,216 2,714 2,384 2,384 5,702 5,700 4,000 9,700 9,750 992 689 1,681 4,532 |
|
| 26,376 6,494 11,726 44,596 57,978 |
|
| 924 924 944 1,315 1,315 1,500 38,898 27,135 66,033 62,753 |
|
| 41,137 0 27,135 68,272 65,197 |
|
| 67,513 6,494 38,861 112,868 123,175 |
Burwell and District Day Centre - Year to 31st December 2020
Fixed Assets
| £ Cost At 1st January 2020 Additions Disposals At 31st December 2020 Depreciation At 1st January 2020 Charge for the Year Disposal Depreciation At 31st December 2020 Net Book Value At 31st December 2020 At 31st December 2019 |
Land Leasehold Furniture & Minibus Total Additions Equipment nil 50yrs 3yrs 7yrs 5,845 162,762 71,025 28,094 267,726 |
|---|---|
| 5,845 162,762 71,025 28,094 267,726 |
|
| 0 38,186 66,245 13,094 117,525 2,400 3,210 4,000 9,700 |
|
| 0 40,676 69,455 17,094 127,225 |
|
| 5,845 122,086 1,570 11,000 140,501 |
|
| 5,845 124,576 4,780 15,000 150,201 |
Burwell and District Day Centre - Year to 31st December 2020
Notes to the Accounts Charity Reg No: 1003439
The financial statements have been prepared under the Charities Act 2011 together with applicable accounting standards and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005).
The financial statements have been prepared under the historical cost convention.
Funds
General funds represent the funds of the Day Centre that are not subject to any restrictions regarding their use and are available for application on the general purposes of the Centre. The accounts include all transactions, assets and liabilities for which the Day Centre is responsible in law.
Restricted funds represent amounts given to the Day Centre where the donor has specified that the funds are spent on a particular purpose.
Incoming Resources
Voluntary income
Donations are recognised when received by the Day Centre. Grants and legacies are accounted for as soon as the Day Centre is notified of its legal entitlement, the ultimate receipt is virtually certain, and the monetary value can be measured reliably. Amounts raised at Day Centre events, such as fund raising bazaars, and second hand items sold in the Centre shop, are recognised as income. Any associated expenditure is recognised separately under Resources Expended.
Gifts in kind
Gifts in kind are normally treated as second hand goods having limited resale value. Rental income
Rental income from the letting of Day Centre premises is recognised when the booking is made, with payment normally being made in advance. Income from grants and investments
Grants from the County Council and investment Interest are accounted for when received.
Resources Expended
Liabilities
Liabilities are recognised as soon as the legal or constructive obligation arises. Activities directly relating to the work of the Centre
These are primarily staff costs and the cost of utilities, all of which are accounted for when incurred. Governance costs
These would include legal advice to trustees on governance or constitutional matters. No costs are currently being incurred relating to audit or independent examination.
Burwell and District Day Centre - Year to 31st December 2020
Notes to the Accounts
Fixed Assets
Depreciation of tangible fixed assets
Depreciation is provided on all fixed assets on a straight line basis calculated to write off the cost over their expected useful lives, as follows:
| Furniture and Equipment 3 years |
|||||
|---|---|---|---|---|---|
| Leasehold additions 50 years |
|||||
| Minibus 7 years | |||||
Stock is food purchased but unused at 31st December. It is valued at cost having no realisable value.
Current Assets
Amounts owing to the Day Centre at 31st December in respect of meals invoiced and bookings, less provision for amounts that may prove uncollectable, are shown as other debtors.
Taxation
The Day Centre is a charity and as such is not liable to taxation.
Volunteers
The value of any voluntary help received is not included in the accounts but is described in the Trustees’ Report.