## **BURWELL AND DISTRICT DAY CENTRE TRUST**
## **Annual Report and Accounts**
**For the year ended 31[st] December 2020**
**Registered Charity No 1003439**
## **Burwell and District Day Centre - Year to 31st December 2020**
## **Organisation Details**
|Address:|Ash Grove||Registered|
|---|---|---|---|
||Parsonage Close||Charity No: 1003439|
||Burwell|||
||Cambridge|||
||CB25 0DR|||
|Telephone:|01638 743363|||
|E-mail:|burwelldaycentre@btconnect.com|||
|Manager:|Elly A Catling|||
|Trustees:|Hazel Williams|(Chairman)|Parish Council Member|
||Simon Rogers|(Vice Chairman)||
||Sandy Cater|(Treasurer)||
||Sue Elliott|||
||Joan Lonsdale||Parish Council Member|
||Terry Chalmers|||
||Paul Webb||Parish Council Member|
||Liz Swift||Parish Council Member|
||Don Harrison||Parish Council Member|
|Bankers:|Barclays Bank plc|Cambridge Building Society|
|---|---|---|
||58 High Street|50 The Guineas|
||Newmarket|Newmarket|
||Suffolk
|Suffolk|
||CB8 8NH|CB8 8EQ|
|Independent|||
|Examiner:|Chris Humphris||
||27 Casburn Lane||
||Burwell||
||Cambridge, CB25 0ED||
## **Burwell and District Day Centre - Year to 31st December 2020**
## **Trustees’ Report**
Burwell and District Day Centre was set up as a registered charity in 1991. The Centre’s objective is to provide facilities for the care, education and recreation of any person over 55 years of age or those with a disability.
We have 6 members of part time staff. We have 60 volunteers who undertake a variety of tasks on either a regular or occasional basis.
Our achievements are reflected in our continued service provision.
Our aim is to provide the best possible facilities for people of various age groups, cultures and abilities. Our centre is available for private hire to all sections of the community
## **Structure Governance and Management**
The trustees confirm that the annual report and accounts comply with the requirements of the Charities Act 2011 and the Charities SORP 2005.
## **Governing Document**
The Burwell and District Day Centre Trust is a registered Charity number 1003439 and governed by its constitution.
## **Recruitment and Appointment of Trustees**
The appointment of trustees is governed by the constitution. This requires a majority of five trustees to be nominated by the Parish Council and four others to be selected for their skills and commitment to the management of the Day Centre.
## **Risk Management**
The Day Centre has carried out a review of the major risks to which the charity is exposed. Where appropriate, policies have been established to mitigate the risks the charity faces. These policies are periodically reviewed to ensure they continue to meet the needs of the charity.
## **Organisational Structure**
In addition to the Management Committee comprising the nine trustees, several other representatives of the volunteers and the members also serve in an advisory capacity.
## **Related Parties**
## _**Burwell Parish Council**_
The Parish Council holds the lease of the Day Centre site from Cambridgeshire County Council. The current lease has a further 9 years to run at a nominal rent.
## **Burwell and District Day Centre - Year to 31st December 2020**
**Trustees’ Report**
## **Mission Statement**
Our aim is to provide the best possible facilities for people of various age groups, cultures and abilities
## **Public Benefit**
The Day Centre trustees pay due regard to the Charity Commission guidance on public benefit. We aim to provide a welcoming day centre facility for use of the elderly and vulnerable adults amongst the whole local community. A midday meal and companionship are offered on a daily basis every weekday.
## **Achievements and Performance**
Access to the Centre by our members has been severely affected by successive lockdowns resulting from the Covid 19 pandemic. An extended meals on wheels service has been maintained throughout to provide for our housebound members, and increased regular telephone contact introduced. Prior to the end of the year funding was awarded by Cambridgeshire County Council to provide improved IT and increased staff time to formalise daily contact in a Village Support Scheme.
The services and support provided by volunteers is invaluable and we could not provide the high levels of service without them. This year, again, has seen the retirement of some and also the recruitment of new people. We extend our thanks to all volunteers.
Numbers always fluctuate for members, although the trend this year overall has been downwards. This is, inevitably, due to the sad loss of some of our members and the transfer of some to care homes. We are concerned that the pandemic may have caused other members to be nervous of returning to the Centre when restrictions are eased.
The meals on wheels service continues to be of great benefit to many in the village who are unable to prepare their own meals, either in the short or the long term. In normal times we provide a varied entertainment schedule, which is funded via donations and fundraisers such as Coffee Mornings. Providing entertainment when allowed will be challenging, and exactly how this can be managed within restrictions is not clear.
We have a Five Star Food Hygiene rating arising from our latest Environment Health inspection. The County Council have maintained their grant funding agreement, which is vital for our continuing operation. We are fortunate also to receive many donations, particularly from the Gibson Trust, whose support over many years has been extremely valuable. We are looking to upgrade the servery area in the New Year.
The trustees would like to take this opportunity to thank staff, volunteers and the rest of the committee for their continued support. Burwell Day Centre has provided excellent services to the people of Burwell and surrounding areas for over 30 years. May we continue to serve them through the pandemic and long afterwards.
## **Burwell and District Day Centre - Year to 31st December 2020**
## **Trustees’ Report**
## **Financial Review**
The Centre recorded a surplus on all funds of £11,582. Incoming resources benefited from the regular grant arising from Cambridgeshire County Council Older Peoples Services, and also from a grant to facilitate provision of a village support scheme. These grants together with a business support grant from ECDC and generous donations from many local sources resulted in the surplus recorded. Unrestricted incoming resources totalled to £77,804 and restricted resources totalled £46,646 of which £46,114 was received from the Council. An extended meal delivery service was maintained throughout the lockdowns and generated a good income of £48,424, compared to total meal income last year of 53,963. Income from donations was ££11972.
The cost of ingredients for the meals decreased to £17,874 reflecting the changed situation. Total staff costs were slightly higher at £66,033. The Centre continued to benefit from the saving in employers NI due to the government’s budget concession. The introduction of workplace pensions has increased the Centres costs in both administration and contributions, and the National Minimum Wage has been reflected in increased wage levels. The remainder of the costs of running the Centre, including heating, cleaning and repairs which at £28,961 were much reduced due to the long periods of closure to members. As a result total resources expended were £112,868 compared to £123,175 last year.
Due to the lockdowns, the operation of our minibus for collecting clients was much reduced and recorded a deficit of £6,494 after depreciation. Following transfers between funds, unrestricted reserves at the end of the year were £22,599 and restricted (minibus) reserves were £21,310. Restricted grant funding unspent of £7,253 relating to the village support scheme is also held in reserves.
## _**Principal Funding Sources**_
The major regular source of income is the Grant Agreement with the County Council department of older people’s services which is paid in the form of a half-yearly grant. Several local charities including notably the Gibson Trust also provide generous support.
## _**Investment Policy**_
Restricted funds and general funds not required for day to day operations are held in interest bearing accounts with Barclays and Cambridge Building Society.
## _**Reserves Policy**_
The Day Centre aims to maintain total unrestricted reserves at a level of no less than six months or more than eighteen months average expenditure. At the end of 2020 such cash reserves were approximately £96,000, with unrestricted annual expenditure of £67,500.
Date…5[th] July 2021
Signed…………Simon Rogers…Vice Chairman
## **Burwell and District Day Centre - Year to 31st December 2020**
## **Independent Examiner's Report on the Accounts for the Year**
## **Charity Reg No: 1003439**
## **Responsibilities of trustees and examiner**
The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011, and that an independent examination is needed.
This report on the accounts of the Day Centre for the year ended 31 December 2020 is in respect of an examination carried out under section 145 of the Charities Act 2011, following procedures laid down in the General Directions given by the Charity Commission. The report will state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
## **Independent examiner's statement**
In connection with my examination no matter has come to my attention:
a) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
b) to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## _**signed:**_
Mr Christopher Humphris April 2021
## **Burwell and District Day Centre - Year to 31st December 2020**
## **Statement of Financial Activities**
|£
Incoming resources
Generated funds
Voluntary income
Activities for generating funds
Investment income
Other voluntary income
Charitable activities
Income from charitable activities
Other incoming resources
Other income
Total Incoming resources
Resources used
Charitable activities
Charitable activities
Support costs
Support costs
Costs of generating funds
Costs of generating funds
Other resources used
Other resources used
Total resources used
Net Incoming/-Outgoing Resources
Transfers
Gross transfers between funds
Transfers in
Transfers out
Other recognised gains/losses
Net Movement in Funds
Reconciliation of funds
Total funds brought forward
Total Funds carried forward|**Unrestricted**
**Restricted**
**Restricted**
**TOTAL FUNDS**
**General**
**Minibus**
**CCC Grant**
**Funds**
**Funds**
**Funds**
**2020**
**2019**
11,602
520
12,122
14,207
425
425
4,174
79
12
91
160
16,305
46,114
62,419
38,172
49,208
49,208
57,151
185
185
120|
|---|---|
||77,804
532
46,114
124,450
113,984|
||26,376
6,494
11,726
44,596
57,978
41,137
27,135
68,272
65,197|
||67,513
6,494
38,861
112,868
123,175|
||10,291
-5,962
7,253
11,582
-9,191
933
933|
||9,358
-5,029
7,253
11,582
-9,191
214,241
26,339
240,580
249,771|
||223,599
21,310
7,253252,162
240,580|
## **Burwell and District Day Centre - Year to 31st December 2020**
## **Balance Sheet**
|_£_
Fixed Assets
Tangible assets
Total fixed assets
Current Assets
Stocks
Debtors
Bank deposits
Cash at bank and in hand
Total current assets
Liabilities
Creditors and accruals
Total current liabilities
Total net assets
Funds of the charity
General fund
Minibus fund
Village Support Grant in hand
Total charity funds|**Unrestricted**
**Restricted**
**Restricted**
**TOTAL FUNDS**
**General**
**Minibus**
**CCC Grant**
**Funds**
**Funds**
**Funds**
**2020**
**2019**
129,501
11,000
140,501
150,201|
|---|---|
||129,501
11,000
140,501
150,201|
||400
400
400
3,867
3,867
1,652
62,922
8,589
9,543
81,054
80,961
29,251
1,725
7,253
38,229
21,406|
||96,440
10,314
16,796
123,550
103,419|
||2,342
4
9,543
11,889
13,040|
||2,342
4
9,543
11,889
13,040|
|||
||223,599
21,310
7,253
252,162
240,580|
||223,599
223,599
214,241
21,310
21,310
26,339
7,253
7,253
0|
||223,599
21,310
7,253
252,162
240,580|
Approved by the Trustees on 5[th] July 2021
Signed………Simon Rogers……Vice Chairman ……… ……Terry Chalmers……………Trustee
## **Burwell and District Day Centre - Year to 31st December 2020**
## **Detailed Statement of Financial Activities**
|**£**
**Incoming Resources**
**Voluntary income**
Membership
Donations
**Activities for generating funds**
Shop sales
Fund raising events
Bonus Ball (was 100 Club)
**Investment income**
Bank deposit interest
**Other voluntary income**
Payments from CCC Social Services
**Income from charitable activities**
Meals
Bookings
**Other incoming resources**
Other income
**_Total incoming resources_**
**Resources Used**
**Charitable activities**
Food
Heat and light
Other utilities
Telephone
Fuel for Minibus
Minibus insurance
Minibus repairs and service
Repairs and renewals
Cleaning
Depreciation
Sundry expenses
**Support costs**
Postage and stationery
Insurance
Salaries and NI
**_Total resources used_**|**Unrestricted**
**Restricted**
**Restricted**
**TOTAL FUNDS**
**General**
**Minibus**
**CCC Grant**
**Funds**
**Funds**
**Funds**
**2020**
**2019**
150
150
425
11,452
520
11,972
13,782|
|---|---|
||11,602
520
12,122
14,207|
||65
65
604
40
40
2,590
320
320
980|
||425
425
4,174|
|||
||79
12
91
160|
||16,305
46,114
62,419
38,172|
||16,305
0
46,114
62,419
38,172|
||48,424
48,424
53,963
784
784
3,188|
||49,208
0
49,208
57,151|
|||
||185
185
120|
|||
||77,804
532
46,114
124,450
113,984|
||17,874
17,874
21,106
6,560
6,560
8,029
2,093
2,093
2,035
594
594
594
414
414
1,517
1,339
1,339
1,267
741
741
732
1,216
1,216
2,714
2,384
2,384
5,702
5,700
4,000
9,700
9,750
992
689
1,681
4,532|
||26,376
6,494
11,726
44,596
57,978|
||924
924
944
1,315
1,315
1,500
38,898
27,135
66,033
62,753|
||41,137
0
27,135
68,272
65,197|
||67,513
6,494
38,861
112,868
123,175|
## **Burwell and District Day Centre - Year to 31st December 2020**
## **Fixed Assets**
|**£**
**Cost**
At 1st January 2020
Additions
Disposals
At 31st December
2020
**Depreciation**
At 1st January 2020
Charge for the Year
Disposal
Depreciation
At 31st December
2020
**Net Book Value**
At 31st December
2020
At 31st December
2019|**Land**
**Leasehold**
**Furniture &**
**Minibus**
**Total**
**Additions**
**Equipment**
nil
50yrs
3yrs
7yrs
5,845
162,762
71,025
28,094
267,726|
|---|---|
||5,845
162,762
71,025
28,094
267,726|
||0
38,186
66,245
13,094
117,525
2,400
3,210
4,000
9,700|
||0
40,676
69,455
17,094
127,225|
|||
||5,845
122,086
1,570
11,000
140,501|
|||
||5,845
124,576
4,780
15,000
150,201|
## **Burwell and District Day Centre - Year to 31st December 2020**
**Notes to the Accounts Charity Reg No: 1003439**
The financial statements have been prepared under the Charities Act 2011 together with applicable accounting standards and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005).
The financial statements have been prepared under the historical cost convention.
## **Funds**
General funds represent the funds of the Day Centre that are not subject to any restrictions regarding their use and are available for application on the general purposes of the Centre. The accounts include all transactions, assets and liabilities for which the Day Centre is responsible in law.
Restricted funds represent amounts given to the Day Centre where the donor has specified that the funds are spent on a particular purpose.
## **Incoming Resources**
## _Voluntary income_
Donations are recognised when received by the Day Centre. Grants and legacies are accounted for as soon as the Day Centre is notified of its legal entitlement, the ultimate receipt is virtually certain, and the monetary value can be measured reliably. Amounts raised at Day Centre events, such as fund raising bazaars, and second hand items sold in the Centre shop, are recognised as income. Any associated expenditure is recognised separately under Resources Expended.
## _Gifts in kind_
Gifts in kind are normally treated as second hand goods having limited resale value. _Rental income_
Rental income from the letting of Day Centre premises is recognised when the booking is made, with payment normally being made in advance. _Income from grants and investments_
Grants from the County Council and investment Interest are accounted for when received.
## **Resources Expended**
## _Liabilities_
Liabilities are recognised as soon as the legal or constructive obligation arises. _Activities directly relating to the work of the Centre_
These are primarily staff costs and the cost of utilities, all of which are accounted for when incurred. _Governance costs_
These would include legal advice to trustees on governance or constitutional matters. No costs are currently being incurred relating to audit or independent examination.
## **Burwell and District Day Centre - Year to 31st December 2020**
## **Notes to the Accounts**
## **Fixed Assets**
_Depreciation of tangible fixed assets_
Depreciation is provided on all fixed assets on a straight line basis calculated to write off the cost over their expected useful lives, as follows:
|||Furniture and Equipment
3 years||||
|---|---|---|---|---|---|
|||Leasehold additions
50 years||||
|||Minibus 7 years||||
|||||||
Stock is food purchased but unused at 31st December. It is valued at cost having no realisable value.
## **Current Assets**
Amounts owing to the Day Centre at 31st December in respect of meals invoiced and bookings, less provision for amounts that may prove uncollectable, are shown as other debtors.
## **Taxation**
The Day Centre is a charity and as such is not liable to taxation.
## **Volunteers**
The value of any voluntary help received is not included in the accounts but is described in the Trustees’ Report.