Trustees’ Annual Report for the period from November 2022 to October 2023
Charity name: Hollesley Village Hall Charity registration number: 1002348
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
To manage Hollesley Village Hall for use of the inhabitants of Hollesley and the neighbourhood without distinction of sex or of political, religious or other opinions and in particular for use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of lifeforthe said inhabitants |
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| Summary of the main activities in relation to those purposes for the public benefit, |
The following regular groups and classes have taken place: Tai Chi, Art Class, Cricket Tots, Community Café, Karate, Welcome club, Yoga, Youth club, Hollesley Players, Short Mat Bowls, WI, Carers’ group. Qi Gong has also commenced. Additionally, the hall has been used for regular meetings suchas those oftheParishCouncilandGardening Club |
| Statement confirming the public benefit |
All the regular activities are deemed to be of public benefit since they improve the conditions of life for local inhabitants. This includes, but is not limited to, the enhancement of the health and well-being of the local community, andthe provisionofeducationalopportunitiesfor local residents. |
Achievements and Performance
| Summary of the main achievements of the charity. |
The Trust continued to enable a range of activities to take place during the year. The jubilee was celebrated in June 2022 and trustees provided a memorable afternoon tea for local residents At 31 March 2023, the financial assets of the charity were transferred to a new incorporated charity - Hollesley Village Hall CIO (registered charity No: 1197877). As of 1 April 2023, the CIO has taken over the operational running ofthe villagehall. |
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Financial Review
| Review of the charity’s financial position at the end of the financial period 31 March 2023 |
At the end of the financial year (31 March 2023), the Trust had accumulated balance of £42,632. Grants and donations: £22,300 included donations, fund-raising, benefactors and the fete. Restricted grants included a grant from the People’s Postcode Lottery (£12,443), a grant from East Suffolk (£1050) and £500 from Village Voices was also received to support the Jubilee Tea Dance. £10,000 was refunded to the Lottery, the Jubilee Tea Dance cost £1,854 and the phase 1 of the installation of an Air Source Heat Pump and associated insulation was completed (£12584). The legal fees related to the surgery lease were £ 1,500. The fees associated with the change of governance were £16,458 which were met by a benefactor. Accountancy fees were £600. |
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17294768v1
| All financial assets have been transferred to Hollesley Village Hall CIO as of 1 April 2023 |
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| Statement explaining the policy for holding reserves stating why they are held |
Unrestricted reserves are accumulated and designated for expenditure on major maintenance and refurbishment requirements such as windows and doors, stage curtains, chairs and tables, internal decoration and the fabric of the building. These reserves also provide for the delivery of services for an unexpected enforced extended closure. Restricted reserves are for specific projects where grants have been made and are stillto be spent. |
| Amount of reserves held as of 31 March 2023 |
The charity had an unrestricted reserve of £42,632 |
Structure, Governance and Management
| Type of governing document |
Hollesley Village Hall is governed by a Trust Deed. |
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| How the charity is constituted? |
The charity is constituted as an unincorporated charitable trust, which was the primary optionavailable to VillageHallsinthe1960s. |
| Trustee selection methods |
Trustees were appointed by two methods: a) user group representatives (who represent user groups who use the village hall); and b) annual Electionofthree personslivingin Hollesley and its surrounds. |
Reference and Administrative details
| Charityname | Hollesley VillageHall |
|---|---|
| Registered charity number | 1002348 |
| Charity’s principal address | Woodbridge Road, Hollesley IP12 3QR |
| Trustees | Position | Dates acted if not for whole year |
|---|---|---|
| G Bathe | Treasurer | |
| C Gray | Secretary | |
| A Yates | ||
| R Bentley | Asst Treasurer | |
| A Mills | ||
| J Johnson | ||
| JBrookes | ||
| T Foy (elected) | Chair | |
| M Montague(elected) | ||
| Alan Martin(elected) | ||
17294768v1
| Section A | lndependent Examiner's Report | ||
|---|---|---|---|
| Report to the trustees/ membersof |
HollesleyVillageHall | ||
| Onaccountsfortheyear ended |
March 2023 | Charityno (ifany) |
,oor3+8 |
| Setoutonpages | 3,t | itrl,iii!itl)rsti,,it:rtr"t':1ettr,FaUE | itritili:l!{5ltiirrlirlitti;ireisheets,t |
| Ireporttothetrustees onmy examinationoftheaccountsoftheabove | |||
| charity("the Trust") for the year | ended3110312023. | ||
| Responsibilitiesand | Asthecharity's trustees,you areresponsible forthepreparationofthe | ||
| basisofreport | accounts in accordance withtherequirementsoftheCharitiesAct2011 | ||
| ("theAct"). |
| Signed | ,.,,.\: ' F- \ i!-rr-' |
Date: | 30t06t202 |
|---|---|---|---|
| Name: | Kelly-Anne Byres | ||
| Relevant professional | ICPA | ||
| qualification(s) orbody | |||
| (ifany): | |||
| Address: | Unit 3-5,AltonBusiness Centre,ValleyLane,Wherstead, lPg2AX |
| Hollesley Village Hall - Management Committee | Hollesley Village Hall - Management Committee | Hollesley Village Hall - Management Committee | 1002348 | 1002348 | 1002348 | CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
01/04/2022 Period start date |
To | 31/03/2023 Period end date |
||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 16,583 3,600 22,300 79 1,160 - 43,722 - - - 43,722 1,085 4,995 2,358 305 4,249 18,558 1,861 840 605 34,854 - - - 34,854 8,867 33,765 42,632 |
Restricted funds to the nearest £ - - 13,993 - - - 13,993 - - - 13,993 - - 24,134 - - - - - 24,134 - - - 24,134 - 10,141 10,141 0 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 16,583 3,600 36,293 79 - - 1,160 - 57,715 - - - 57,715 1,085 - 4,995 2,358 24,439 4,249 18,558 1,861 840 - - 605 - 58,988 - - - 58,988 - 1,274 |
Last year to the nearest £ |
||
| Hire of Hall | 16,583 | 8,264 | |||||
| Rent from Doctors | 3,600 | 3,600 | |||||
| Grants and Donations | 22,300 | 64,842 | |||||
| Bank Interest | 79 | 10 | |||||
| Refunds | 107 | ||||||
| Transfer In | - | ||||||
| 200 Club | 1,160 | 3,017 | |||||
| - | - | ||||||
| Sub total(Gross income for AR) |
43,722 | 79,840 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 79,840 | |||||||
Insurance 22/23 |
1,085 | 834 | |||||
| Charged againstgrant "Just 42" re rents | - | ||||||
| Water and Electricity | 4,995 | 3,822 | |||||
| Cleaning | 2,358 | 2,179 | |||||
| Projects | 305 | 71,171 | |||||
| Other Repairs and Maintenance | 4,249 | 7,514 | |||||
| Accountancy/Legal | 18,558 | 7,444 | |||||
| SundryExpenses | 1,861 | 727 | |||||
| Subscriptions/Licences | 840 | 499 | |||||
| Training | - | ||||||
| Loan Repayments | - | ||||||
| Prizes | 605 | 562 | |||||
| - | |||||||
| **Sub total ** | 34,854 | 94,752 | |||||
| A4 Asset and investment purchases (see table) |
|||||||
| , | - | ||||||
| - | |||||||
| **Sub total ** | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 94,752 | |||||||
| 8,867 | - 10,141 | - | - 1,274 | - 14,912 | |||
| - | - | - | |||||
| 33,765 | 10,141 | - | 43,906 | 58,818 | |||
| 42,632 | 0 | - | 42,633 | 43,906 |
CCXX R1 accounts (SS)
26/09/2023
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Village Hall and Equipment at Valuation Unrestricted Funds Restricted Funds Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 42,632 - - 42,632 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 305170 - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Ruth Bentley Geraldine Bathe |
Endowment funds to nearest £ |
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| 4/10/23 | |||
| 4/10/23 | |||
CCXX R2 accounts (SS)
26/09/2023
2