## **Trustees’ Annual Report for the period from November 2022 to October 2023** Charity name: Hollesley Village Hall Charity registration number: 1002348 ## **Objectives and Activities** |Summary of the
purposes of the
charity as set out
in its governing
document|To manage Hollesley Village Hall for use of the inhabitants of Hollesley and
the neighbourhood without distinction of sex or of political, religious or
other opinions and in particular for use for meetings, lectures and classes and
for other forms of recreation and leisure-time occupation with the object of
improving the conditions of lifeforthe said inhabitants| |---|---| |Summary of the
main activities in
relation to those
purposes for the
public benefit,|The following regular groups and classes have taken place:
Tai Chi, Art Class, Cricket Tots, Community Café, Karate, Welcome club,
Yoga, Youth club, Hollesley Players, Short Mat Bowls, WI, Carers’ group. Qi
Gong has also commenced. Additionally, the hall has been used for regular
meetings suchas those oftheParishCouncilandGardening Club| |Statement
confirming the
public benefit|All the regular activities are deemed to be of public benefit since they
improve the conditions of life for local inhabitants. This includes, but is not
limited to, the enhancement of the health and well-being of the local
community, andthe provisionofeducationalopportunitiesfor local residents.| ## **Achievements and Performance** |Summary of the
main achievements
of the charity.|The Trust continued to enable a range of activities to take place during the
year. The jubilee was celebrated in June 2022 and trustees provided a
memorable afternoon tea for local residents
At 31 March 2023, the financial assets of the charity were transferred to a
new incorporated charity - Hollesley Village Hall CIO (registered charity No:
1197877). As of 1 April 2023, the CIO has taken over the operational
running ofthe villagehall.| |---|---| ## **Financial Review** |Review of the
charity’s financial
position at the
end of the
financial period
31 March 2023|At the end of the financial year (31 March 2023), the Trust had accumulated
balance of £42,632.
Grants and donations: £22,300 included donations, fund-raising, benefactors
and the fete. Restricted grants included a grant from the People’s Postcode
Lottery (£12,443), a grant from East Suffolk (£1050) and £500 from Village
Voices was also received to support the Jubilee Tea Dance.
£10,000 was refunded to the Lottery, the Jubilee Tea Dance cost £1,854 and
the phase 1 of the installation of an Air Source Heat Pump and associated
insulation was completed (£12584).
The legal fees related to the surgery lease were £ 1,500. The fees associated
with the change of governance were £16,458 which were met by a benefactor.
Accountancy fees were £600.| |---|---| 17294768v1 ||All financial assets have been transferred to Hollesley Village Hall CIO as of 1
April 2023| |---|---| |Statement
explaining the
policy for holding
reserves stating
why they are held|Unrestricted reserves are accumulated and designated for expenditure on
major maintenance and refurbishment requirements such as windows and
doors, stage curtains, chairs and tables, internal decoration and the fabric of
the building. These reserves also provide for the delivery of services for an
unexpected enforced extended closure.
Restricted reserves are for specific projects where grants have been made and
are stillto be spent.| |Amount of
reserves held as
of 31 March 2023|The charity had an unrestricted reserve of £42,632| ## **Structure, Governance and Management** |Type of governing
document|Hollesley Village Hall is governed by a Trust Deed.| |---|---| |How the charity is
constituted?|The charity is constituted as an unincorporated charitable trust, which was
the primary optionavailable to VillageHallsinthe1960s.| |Trustee selection
methods|Trustees were appointed by two methods:
a) user group representatives (who represent user groups who use the
village hall); and
b) annual Electionofthree personslivingin Hollesley and its surrounds.| ## **Reference and Administrative details** |Charityname|Hollesley VillageHall| |---|---| |Registered charity number|1002348| |Charity’s principal address|Woodbridge Road,
Hollesley
IP12 3QR| |Trustees|Position|**Dates acted if not**
**for whole year**| |---|---|---| |G Bathe|Treasurer|| |C Gray|Secretary|| |A Yates||| |R Bentley|Asst Treasurer|| |A Mills||| |J Johnson||| |JBrookes||| |T Foy (elected)|Chair|| |M Montague(elected)||| |Alan Martin(elected)||| |||| |||| 17294768v1 ## |Section A|lndependent Examiner's Report||| |---|---|---|---| |Report to the trustees/
membersof|HollesleyVillageHall||| |Onaccountsfortheyear
ended|March 2023|Charityno
(ifany)|,oor3+8| |Setoutonpages|3,t|itrl,iii!itl)rsti,,it:rtr"t':1ettr,FaUE|itritili:l!{5ltiirrlirlitti;ireisheets,t| ||Ireporttothetrustees onmy examinationoftheaccountsoftheabove||| ||charity("the Trust") for the year|ended3110312023.|| |Responsibilitiesand|Asthecharity's trustees,you areresponsible forthepreparationofthe||| |basisofreport|accounts in accordance withtherequirementsoftheCharitiesAct2011||| ||("theAct").||| |Signed|,.,,.\:
'
F- \ i!-rr-'|Date:|30t06t202| |---|---|---|---| |Name:|Kelly-Anne Byres||| |Relevant professional|ICPA||| |qualification(s) orbody|||| |(ifany):|||| |Address:|Unit 3-5,AltonBusiness Centre,ValleyLane,Wherstead, lPg2AX||| ## ## ||**Hollesley Village Hall - Management Committee**|**Hollesley Village Hall - Management Committee**|**Hollesley Village Hall - Management Committee**|**1002348**|**1002348**|**1002348**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01/04/2022
Period start date|**To**||31/03/2023
Period end date||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**16,583**
**3,600**
**22,300**
**79**
**1,160**
**-**
**43,722**
**-**
**-**
**-**
**43,722**
**1,085**
**4,995**
**2,358**
**305**
**4,249**
**18,558**
**1,861**
**840**
**605**
**34,854**
**-**
**-**
**-**
**34,854**
**8,867**
**33,765**
**42,632**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**13,993**
**-**
**-**
**-**
**13,993**
**-**
**-**
**-**
**13,993**
**-**
**-**
**24,134**
**-**
**-**
**-**
**-**
**-**
**24,134**
**-**
**-**
**-**
**24,134**
**- 10,141**
**10,141**
**0**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**16,583**
**3,600**
**36,293**
**79**
**-**
**-**
**1,160**
**-**
**57,715**
**-**
**-**
**-**
**57,715**
**1,085**
**-**
**4,995**
**2,358**
**24,439**
**4,249**
**18,558**
**1,861**
**840**
**-**
**-**
**605**
**-**
**58,988**
**-**
**-**
**-**
**58,988**
**- 1,274**||**Last year**
**to the nearest £**| |Hire of Hall|**16,583**||||||**8,264**| |Rent from Doctors|**3,600**||||||**3,600**| |Grants and Donations|**22,300**||||||**64,842**| |Bank Interest|**79**||||||**10**| |Refunds|||||||**107**| |Transfer In|||||||**-**| |200 Club|**1,160**||||||**3,017**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**43,722**||||||**79,840**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**79,840**| ||||||||| |
Insurance 22/23|**1,085**||||||**834**| |Charged againstgrant "Just 42" re rents|||||||**-**| |Water and Electricity|**4,995**||||||**3,822**| |Cleaning|**2,358**||||||**2,179**| |Projects|**305**||||||**71,171**| |Other Repairs and Maintenance|**4,249**||||||**7,514**| |Accountancy/Legal|**18,558**||||||**7,444**| |SundryExpenses|**1,861**||||||**727**| |Subscriptions/Licences|**840**||||||**499**| |Training|||||||**-**| |Loan Repayments|||||||**-**| |Prizes|**605**||||||**562**| ||||||||**-**| |**_Sub total_ **|**34,854**||||||**94,752**| ||||||||| |**A4 Asset and investment**
**purchases (see table)**|||||||| |**,**|**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**94,752**| ||||||||| ||**8,867**|**- 10,141**|**-**||**- 1,274**||**- 14,912**| ||||**-**||**-**||**-**| ||**33,765**|**10,141**|**-**||**43,906**||**58,818**| ||**42,632**|**0**|**-**||**42,633**||**43,906**| CCXX R1 accounts (SS) 26/09/2023 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Village Hall and Equipment at Valuation
Unrestricted Funds
Restricted Funds
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**42,632**
**-**
**-**
**42,632**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
305170
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Ruth Bentley
Geraldine Bathe|**Endowment**
**funds**
**to nearest £**| ||||| ||||| ||||| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||4/10/23| ||||4/10/23| ||||| CCXX R2 accounts (SS) 26/09/2023 2