2022-03-31-accounts - Hollesley Village Hall

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Trustees’ Annual Report for the period from November 2021 to October 2022

Charity name: Hollesley Village Hall Charity registration number: 1002348

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	To manage Hollesley Village Hall for use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants
Summary of the main activities in relation to those purposes for the public benefit,	The following regular groups and classes have taken place: Tai Chi, Art Class, Cricket Tots, Community Café, Karate, Welcome club, Yoga, Youth club, Hollesley Players, Short Mat Bowls, WI, Carers’ group. Additionally, the hall has been used for regular meetings such as those of the ParishCouncil.
Statement confirming the public benefit	All the regular activities are deemed to be of public benefit since some enhance the health and well-being of the community whilst others provide educationalopportunityforenhancedawareness.

Achievements and Performance

Summary of the
main achievements
of the charity.

The programme has continued to provide access for a wide range of activities
although COVID restrictions remained in place throughout the early part of
the period with cancellation of some events over the Christmas period.
Income generated from hire of hall was £8,264. This was in marked contrast
to the previous year when income was only £2,075 due to the lockdown. As
the year progressed, the regular programme resumed. The current
programme includes Tai Chi, Pilates, Yoga, short mat bowls and karate.
There is a youth club, a WI and the Welcome Club which provides social and
educational activities. There is the Peninsula Carers’ support Group. 2022
saw a busy Annual Village Fete.
The hall has also been used to enable special events to take place such as a
play production, written and performed by local residents, a classical concert
by musicians from the Suffolk Philharmonic Orchestra and a cookery class
aimed at the older members of the community.
The major event of the year was the Queen’s Jubilee Tea Dance. The
professional toastmaster enjoined all to celebrate and commemorate the
occasion with music and dancing to represent the decades of the Queen’s
reign. The event was a partnership between the village hall committee and
Hollesley WI. Mr Les Andrews provided the celebratory cakes.
The hall was also used as a staging post for a major cycling event in
December.
The annual flu jab day with the Peninsula Practice continued to showcase
effective partnership working and raise the profile of the hall with non-users.
The children’s group sadly had to cancel their planned fund-raising
pantomime event due to COVID. They had however, received £10,000
funding from the Lottery as part of their fund-raising efforts for a piece of
playground equipment. It should be noted that this grant was returned in the
financial year commencing April, 2022 following the Parish Council’s

confirmation that they had sufficient funds to meet the Play Commissioner’s objective. This year saw the removal of the asbestos/cement roof which was over 50 years old. It was replaced with the help of prisoners from the local prison who were undertaking their NVQ qualification under the training arm of the roof contractor. New insulation was also installed and additional photovoltaic panels were mounted. The roof replacement was funded primarily by grants from East Suffolk, Hollesley Parish Council, Suffolk Community Fund and Bernard Sunley Fund with additional fund-raising in the community. The installation of photovoltaic panels was one of the recommendations made in the report written as part of the Council’s agenda for Hollesley Village to achieve net zero. This installation was primarily funded by The Prince’s Trust Countryside Fund.

Financial Review

Review of the charity’s financial position at the end of the financial period 31 March 2022	At the end of the financial year (31 March 2022), the charity had a balance of £43,906. The receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. The Independent Examination of the accounts on the following pages was conducted by KBL Accounts, Ipswich. The roof and PV panels were installed with major grants received in the financial year 21/22 from: East Suffolk, £10,000, Prince Trust Countryside Fund, £10,000, Hollesley Parish Council, £8,000 and Bernard Sunley, £5,000. Additionally, £10.667 was received from Government to assist with operational costs during lockdown. A supplemental bounce back grant of £500 was received from East Suffolk to pay for additional cleaning and utility costs linked to COVID restrictions (e.g sanitising and moving of furniture, and open window protocols). £10,000 was also received from the Lottery to support the children’s group missiontofunda piece ofplay equipment.
Statement explaining the policy for holding reserves stating why they are held	Unrestricted reserves are accumulated and designated for expenditure on major maintenance and refurbishment requirements such as windows and doors, stage curtains, chairs and tables, internal decoration and the fabric of the building. These reserves also provide for the delivery of services for an unexpected enforced extended closure. Restricted reserves are for specific projects where grants have been made and are stillto be spent.
Amount of reserves held as of31 March 2022	The charity had an unrestricted reserve of £33,765 and restricted of £10,141 (£10,000, Lottery Grant -since returned and £141 from the Princes Trust CountrysideFundgiven fortheAirSourceHeatPump).

Review of the
charity’s financial
position at the
end of the
financial period
31 March 2022

At the end of the financial year (31 March 2022), the charity had a balance of
£43,906.
The receipts and payments accounts contain a summary of money received
and money spent during the period and a list of assets and liabilities at the end
of the period. The Independent Examination of the accounts on the following
pages was conducted by KBL Accounts, Ipswich.
The roof and PV panels were installed with major grants received in the
financial year 21/22 from: East Suffolk, £10,000, Prince Trust Countryside
Fund, £10,000, Hollesley Parish Council, £8,000 and Bernard Sunley, £5,000.
Additionally, £10.667 was received from Government to assist with
operational costs during lockdown.
A supplemental bounce back grant of £500 was received from East Suffolk to
pay for additional cleaning and utility costs linked to COVID restrictions (e.g
sanitising and moving of furniture, and open window protocols).
£10,000 was also received from the Lottery to support the children’s group
missiontofunda piece ofplay equipment.

Statement
explaining the
policy for holding
reserves stating
why they are held

Unrestricted reserves are accumulated and designated for expenditure on
major maintenance and refurbishment requirements such as windows and
doors, stage curtains, chairs and tables, internal decoration and the fabric of
the building. These reserves also provide for the delivery of services for an
unexpected enforced extended closure.
Restricted reserves are for specific projects where grants have been made and
are stillto be spent.

Amount of
reserves held as
of31 March 2022

The charity had an unrestricted reserve of £33,765 and restricted of £10,141
(£10,000, Lottery Grant -since returned and £141 from the Princes Trust
CountrysideFundgiven fortheAirSourceHeatPump).

Structure, Governance and Management

Type of governing document	Hollesley Village Hall is governed by a Trust Deed.
How the charity is constituted?	It is constituted as an Unincorporated Association which was the primary optionavailable to VillageHallsinthe1960s.
Trustee selection methods	Trustees have been appointed by two methods: a) User group representative. b)Annual Electionofthree personslivingin Hollesley and its surrounds.

Reference and Administrative details

Charityname	Hollesley VillageHall
Registeredcharitynumber	1002348
Charity’s principal address	Woodbridge Road, Hollesley IP12 3QR

Trustees	Position	Dates acted if not for whole year
G Bathe	Chair
C Gray	Secretary
L Bruce	Treasurer
R Bentley (co-opted)
A Mills
M Montague(Elected)
J Johnson
JBrookes
A Yates
A Martin(Elected)
T Foy (Elected)

KBLAcci)unts Hollesley Vlllage Hall Accounts Year End March 2022

	Hollesley Village Hall - Management Committee	Hollesley Village Hall - Management Committee	Hollesley Village Hall - Management Committee	1002348	CC16a
	For the period from	01/04/2021 Period start date	To	31/03/2022 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 8,264 3,600 18,477 10 107 3,017 - 33,475 - - - 33,475 834 3,822 2,179 7,514 7,444 727 499 562 23,581 - - - 23,581 9,894 - 23,100 46,971 33,765	Restricted funds to the nearest £ - - 46,365 - - - 46,365 - - - 46,365 - - 71,171 - - - - 71,171 - - - 71,171 - 24,806 23,100 11,847 10,141	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 8,264 3,600 64,842 10 107 - 3,017 - 79,840 - - - 79,840 834 - 3,822 2,179 71,171 7,514 7,444 727 499 - - 562 - 94,752 - - - 94,752 - 14,912	Last year to the nearest £
Hire of Hall	8,264				2,075
Rent from Doctors	3,600				3,600
Grants and Donations	18,477				32,825
Bank Interest	10				10
Refunds	107				-
Transfer In					-
200 Club	3,017				1,820
	-				-
*Sub total*(Gross income for AR)	33,475				40,330

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					40,330

Insurance 21/22	834				944
					-
Water and Electricity	3,822				2,505
Cleaning	2,179				2,522
Projects					-
Other Repairs and Maintenance	7,514				1,123
Accountancy/Legal	7,444				462
SundryExpenses	727				-
Subscriptions/Licences	499				200
Training					-
Loan Repayments					-
Prizes	562				590
					-
*Sub total*	23,581				8,347

A4 Asset and investment purchases, (see table)
	-
	-
*Sub total*	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					8,347

	9,894	- 24,806	-	- 14,912	31,984
	- 23,100	23,100	-	-	-
	46,971	11,847	-	58,818	26,834
	33,765	10,141	-	43,906	58,818

CCXX R1 accounts (SS)

08/09/2022

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Village Hall and Equipment at Valuation Unrestricited Funds Restricted Funds Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 33,765 - 10,141 33,765 10,141 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 305170 - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £



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			Date of approval

CCXX R2 accounts (SS)

08/10/2022