## **Trustees’ Annual Report for the period from November 2021 to October 2022**
Charity name: Hollesley Village Hall Charity registration number: 1002348
## **Objectives and Activities**
|Summary of the
purposes of the
charity as set out
in its governing
document|To manage Hollesley Village Hall for use for meetings, lectures and classes
and for other forms of recreation and leisure-time occupation with the
object of improving the conditions of life for the said inhabitants|
|---|---|
|Summary of the
main activities in
relation to those
purposes for the
public benefit,|The following regular groups and classes have taken place:
Tai Chi, Art Class, Cricket Tots, Community Café, Karate, Welcome club,
Yoga, Youth club, Hollesley Players, Short Mat Bowls, WI, Carers’ group.
Additionally, the hall has been used for regular meetings such as those of the
ParishCouncil.|
|Statement
confirming the
public benefit|All the regular activities are deemed to be of public benefit since some
enhance the health and well-being of the community whilst others provide
educationalopportunityforenhancedawareness.|
## **Achievements and Performance**
|Summary of the
main achievements
of the charity.|The programme has continued to provide access for a wide range of activities
although COVID restrictions remained in place throughout the early part of
the period with cancellation of some events over the Christmas period.
Income generated from hire of hall was £8,264. This was in marked contrast
to the previous year when income was only £2,075 due to the lockdown. As
the year progressed, the regular programme resumed. The current
programme includes Tai Chi, Pilates, Yoga, short mat bowls and karate.
There is a youth club, a WI and the Welcome Club which provides social and
educational activities. There is the Peninsula Carers’ support Group. 2022
saw a busy Annual Village Fete.
The hall has also been used to enable special events to take place such as a
play production, written and performed by local residents, a classical concert
by musicians from the Suffolk Philharmonic Orchestra and a cookery class
aimed at the older members of the community.
The major event of the year was the Queen’s Jubilee Tea Dance. The
professional toastmaster enjoined all to celebrate and commemorate the
occasion with music and dancing to represent the decades of the Queen’s
reign. The event was a partnership between the village hall committee and
Hollesley WI. Mr Les Andrews provided the celebratory cakes.
The hall was also used as a staging post for a major cycling event in
December.
The annual flu jab day with the Peninsula Practice continued to showcase
effective partnership working and raise the profile of the hall with non-users.
The children’s group sadly had to cancel their planned fund-raising
pantomime event due to COVID. They had however, received £10,000
funding from the Lottery as part of their fund-raising efforts for a piece of
playground equipment. It should be noted that this grant was returned in the
financial year commencing April, 2022 following the Parish Council’s|
|---|---|
confirmation that they had sufficient funds to meet the Play Commissioner’s objective. This year saw the removal of the asbestos/cement roof which was over 50 years old. It was replaced with the help of prisoners from the local prison who were undertaking their NVQ qualification under the training arm of the roof contractor. New insulation was also installed and additional photovoltaic panels were mounted. The roof replacement was funded primarily by grants from East Suffolk, Hollesley Parish Council, Suffolk Community Fund and Bernard Sunley Fund with additional fund-raising in the community. The installation of photovoltaic panels was one of the recommendations made in the report written as part of the Council’s agenda for Hollesley Village to achieve net zero. This installation was primarily funded by The Prince’s Trust Countryside Fund.
## **Financial Review**
|Review of the
charity’s financial
position at the
end of the
financial period
31 March 2022|At the end of the financial year (31 March 2022), the charity had a balance of
£43,906.
The receipts and payments accounts contain a summary of money received
and money spent during the period and a list of assets and liabilities at the end
of the period. The Independent Examination of the accounts on the following
pages was conducted by KBL Accounts, Ipswich.
The roof and PV panels were installed with major grants received in the
financial year 21/22 from: East Suffolk, £10,000, Prince Trust Countryside
Fund, £10,000, Hollesley Parish Council, £8,000 and Bernard Sunley, £5,000.
Additionally, £10.667 was received from Government to assist with
operational costs during lockdown.
A supplemental bounce back grant of £500 was received from East Suffolk to
pay for additional cleaning and utility costs linked to COVID restrictions (e.g
sanitising and moving of furniture, and open window protocols).
£10,000 was also received from the Lottery to support the children’s group
missiontofunda piece ofplay equipment.|
|---|---|
|Statement
explaining the
policy for holding
reserves stating
why they are held|Unrestricted reserves are accumulated and designated for expenditure on
major maintenance and refurbishment requirements such as windows and
doors, stage curtains, chairs and tables, internal decoration and the fabric of
the building. These reserves also provide for the delivery of services for an
unexpected enforced extended closure.
Restricted reserves are for specific projects where grants have been made and
are stillto be spent.|
|Amount of
reserves held as
of31 March 2022|The charity had an unrestricted reserve of £33,765 and restricted of £10,141
(£10,000, Lottery Grant -since returned and £141 from the Princes Trust
CountrysideFundgiven fortheAirSourceHeatPump).|
## **Structure, Governance and Management**
|Type of governing
document|Hollesley Village Hall is governed by a Trust Deed.|
|---|---|
|How the charity is
constituted?|It is constituted as an Unincorporated Association which was the primary
optionavailable to VillageHallsinthe1960s.|
|Trustee selection
methods|Trustees have been appointed by two methods:
a) User group representative.
b)Annual Electionofthree personslivingin Hollesley and its surrounds.|
## **Reference and Administrative details**
|Charityname|Hollesley VillageHall|
|---|---|
|Registeredcharitynumber|1002348|
|Charity’s principal address|Woodbridge Road,
Hollesley
IP12 3QR|
|Trustees|Position|**Dates acted if not**
**for whole year**|
|---|---|---|
|G Bathe|Chair||
|C Gray|Secretary||
|L Bruce|Treasurer||
|R Bentley (co-opted)|||
|A Mills|||
|M Montague(Elected)|||
|J Johnson|||
|JBrookes|||
|A Yates|||
|A Martin(Elected)|||
|T Foy (Elected)|||
||||
KBLAcci)unts
Hollesley Vlllage Hall
Accounts
Year End March 2022
##
##
||**Hollesley Village Hall - Management Committee**|**Hollesley Village Hall - Management Committee**|**Hollesley Village Hall - Management Committee**|**1002348**|**1002348**|**1002348**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|01/04/2021
Period start date|**To**||31/03/2022
Period end date|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**8,264**
**3,600**
**18,477**
**10**
**107**
**3,017**
**-**
**33,475**
**-**
**-**
**-**
**33,475**
**834**
**3,822**
**2,179**
**7,514**
**7,444**
**727**
**499**
**562**
**23,581**
**-**
**-**
**-**
**23,581**
**9,894**
**-**
**23,100**
**46,971**
**33,765**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**46,365**
**-**
**-**
**-**
**46,365**
**-**
**-**
**-**
**46,365**
**-**
**-**
**71,171**
**-**
**-**
**-**
**-**
**71,171**
**-**
**-**
**-**
**71,171**
**-**
**24,806**
**23,100**
**11,847**
**10,141**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**8,264**
**3,600**
**64,842**
**10**
**107**
**-**
**3,017**
**-**
**79,840**
**-**
**-**
**-**
**79,840**
**834**
**-**
**3,822**
**2,179**
**71,171**
**7,514**
**7,444**
**727**
**499**
**-**
**-**
**562**
**-**
**94,752**
**-**
**-**
**-**
**94,752**
**-**
**14,912**||**Last year**
**to the nearest £**|
|Hire of Hall|**8,264**||||||**2,075**|
|Rent from Doctors|**3,600**||||||**3,600**|
|Grants and Donations|**18,477**||||||**32,825**|
|Bank Interest|**10**||||||**10**|
|Refunds|**107**||||||**-**|
|Transfer In|||||||**-**|
|200 Club|**3,017**||||||**1,820**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**33,475**||||||**40,330**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|
**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**40,330**|
|||||||||
|Insurance 21/22|**834**||||||**944**|
||||||||**-**|
|Water and Electricity|**3,822**||||||**2,505**|
|Cleaning|**2,179**||||||**2,522**|
|Projects|||||||**-**|
|Other Repairs and Maintenance|**7,514**||||||**1,123**|
|Accountancy/Legal|**7,444**||||||**462**|
|SundryExpenses|**727**||||||**-**|
|Subscriptions/Licences|**499**||||||**200**|
|Training|||||||**-**|
|Loan Repayments|||||||**-**|
|Prizes|**562**||||||**590**|
||||||||**-**|
|**_Sub total_**|**23,581**||||||**8,347**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
||**-**|||||||
||**-**|||||||
|**_Sub total_**|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**8,347**|
|||||||||
||**9,894**|**-**
**24,806**|**-**||
**-**
**14,912**||**31,984**|
||**-**
**23,100**|**23,100**|**-**||**-**||**-**|
||**46,971**|**11,847**|**-**||**58,818**||**26,834**|
||**33,765**|**10,141**|**-**||
**43,906**||**58,818**|
CCXX R1 accounts (SS)
08/09/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Village Hall and Equipment at Valuation
Unrestricited Funds
Restricted Funds
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**33,765**
**-**
**10,141**
**33,765**
**10,141**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
305170
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|||||
|||||
|||||
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
08/10/2022
2