2020-09-30-accounts

Trustees' Annual Report for the period

From

Period start date Period end date 01 Oct 2019 30 Sep 2020

To

Section A Reference and administration details

Charity name

Coleridge Families

Other names charity is known by Registered charity number (if any) 1001997

Charity's principal address Coleridge Primary School

Crouch End Hill London Postcode N8 8DN

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Elizabeth Mackie Chair Coleridge Families AGM 2 Leon Choueke Head Coleridge Families AGM Morinade Treasurer Coleridge Families AGM 3 Akinbobola 4 Peter Salerno Treasurer Coleridge Families AGM 5 Kit Bhatti Treasurer Coleridge Families AGM 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected at the AGM

Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

There are no significant governance issues impacting the charity currently.

• In the 2020 AGM, Coleridge Families has adopted a new constitution, using the Parentkind model constitution

• As a result of the new governance structure, a number of new committee members have been appointed as trustees

• Several long-standing members are stepping down this year as their children are members of year 6

• Coleridge Families has a comprehensive handbook guiding class reps and event coordinators in the way that they manage each fundraising event. The charity has taken steps to place this information on accessible folders on the web and to incorporate minutes and lessons learned into the documents

• Sponsorship from community businesses represents <10% of incomes and the charity follows a sponsorship policy put in place by the school governing body

• We have established a detailed set of policies and procedures guiding treasury, banking, the bank mandate, expenses, charities commissions procedures and money handling

• The School play made a loss of 1,870 pounds although year 6 fundraising activities succeeded in reducing that to only £230. The cost of the play reflects a chnged parent demographic i.e. we have fewer parents who are able to offer highly technical skills in film production (eg cameras, editing etc) for free. This will be an area of new strategy as the school play becomes a virtual event due to limitations on large assemblies.

• The year 6 bobble hats made a loss of 65 pounds. It is expected that residual inventory will lead to future plus side returns.

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Section C Objectives and activities

The objective of Coleridge Families is to advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the Education Authority) and as an ancillary thereto and in furtherance of this object Summary of the objects of the Coleridge Families may A. encourage co-operation between the staff, charity set out in its parents and all others associated with the school, B. engage in activities governing document (including fund raising activities) which support the school and advance the education of the pupils attending it and C. encourage parents to be interested in the education of their children and the activities of the school.

2019-2020 was another year of substantial donations from parents to the school’s learning enhancement fund. The learning enhancement fund has been used to renew classroom across years 3 to 6 by providing new digital lightboards within the classrooms. Additionally the learning enhancement fund provided year 2 with learning aids for reading and year 1 with new community blocks.

WHAT DID THE CHARITY FUND IN 2019/2020? A total of c 71,000 spent on investment including:

Summary of the main  £67,000 to improve the loos facilities. A much needed renovation activities undertaken for the to hygiene facilities which became even more beneficial in the public benefit in relation to context of COVID-19 these objects (include within this section the statutory  £3,700 spend toward year-6 leavers events, essentially self- declaration that trustees have funded via year-6 fundraising contributions. had regard to the guidance issued by the Charity SUMMARY OF FUND RAISING Commission on public benefit) CF raised c.£75,600 in the course of the year  £49,000 via donations (incl. Gift-aid)

• £7,000 raised in the annual fireworks display

• £5,000 raised through the sponsorship of Martyn Gerrard, the local estate agents.

Please see the full details later in this document.

The accounts presented within this report were approved by the membership in the 2020 AGM held in December.

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Additional details of objectives and activities (Optional information)

Coleridge Families is a very inclusive PTA. Involvement in event organisation is encouraged by an allocation of 2 fundraising events to each year group.

The charity is operating in a constrained fund-raising environment due to the COVID-19 pandemic and as such many of our event fixtures have been put on hold. The committee and energised parents are continually seeking ways to innovate and adapt by running events on-line and running different types of events that are suited to virtual participation.

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

In years prior to COVID-19, events ranged from small-scale cake sales to large scale fireworks display and the whole-school summer fair. Events are run by each year group - Reception classes are allocated simple events. Year 3 manage the Summer Fair (the main event of the year) and Year 6 parents are allowed a gentle exit which involves organising the Year 6 events only. This has been a successful approach with the main aim of promoting a clear turn of responsibilities with inclusiveness and avoiding large amounts of work falling on a few shoulders. In addition there is a network of class reps and parents who generate participation in events, fundraisers and help distribute information to the parents.

The aims and ethos of CF as a parent-staff association and registered charity is to work in partnership with the School and Governors towards a whole school community with the key elements being involvement and participation from all and keeping all events accessible to all families. It has as an equal aim fundraising to provide the extras to advance the education of the children by providing facilities at the school that the Local Authority does not normally provide.

On the fundraising side we work in a number of ways. Traditional year group events which run year on year. There are also committee-based events like Fireworks which, this year ran prior to COVID-19 and was very well attended. We also have events which were new initiatives like Movie Night for Year 5. Some events have started as a committee-based event, like Fireworks, but now have every year group involved to spread the load. This mixed approach is working well. Key to the traditional events is the class rep system. The reps’ hard work and enthusiasm is essential to making it work.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

2019-2020 was a year of more limited activities due to the COVID-19 pandemic and yet still very significant fund-raising and development projects made possible by Coleridge Families.

• Major improvement to the school loos facilities

• Significant contributions from parents via donations

• Significant contributions from Martyn Gerrard our sponsor

• Agreement to adopt a new governing document and new chair’s appointed to act as co-chairs

Looking ahead, the charity has earmarked 68,246 for specific grants to Coleridge Primary school.

This includes 17,000 to continue planned redevelopment of the playground areas, making this a safer and more useful area for children and building on the 58,579 already invested. There is 10,000 held aside to replace the turf on the multi-use games area (sports pitch).

There is a further 39,746 dedicated to provide financial support to the school, funded from voluntary financial contributions via donations towards the Learning Enhancement and Voluntary funding of the school. These funds will be deployed when needed to fund areas of the School Development Plan (SDP). Some money will also be used to cover essential school running costs, for example educational resources and premises costs. The Resources Committee of the school’s Governing Body will scrutinise spending and will hold the Senior Leadership Team to account, ensuring that the fund is appropriately spent to provide maximum impact.

Finally there is 1,500 dedicated to projects to improve the air through the students Clean Air Coleridge project.

Section E Financial review

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Brief statement of the charity’s policy on reserves

Coleridge Families keeps a minimum of £8k in reserve to deal with unexpected costs and cash flow. Large expenditure plans are discussed at the AGM with on going expenditure discussed in open committee meetings

Details of any funds materially Not applicable in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

On File Signature(s) On file ELIZABETH MACKIE Full name(s) PETER SALERNO Position (eg Secretary, Chair, Treasurer CHAIR etc) Date 3/4/21 3/4/21

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Coleridge Families Accounts- 30-Sep-2020 Summary of Colwidge Families A￿OUnts enin 1-0rt-19 2 Fund Raisin nditures 4 closin Balance 5 Bank Balance 6 Variance 7 Ca ital Reserve roved Ex ndtture5 9 Remaini Available To S £93.794 89 Total bank balance5 £75 599 91 Includes ndin ex 471 37325 include5 ndin £98 021.55 cl￿n 2019 Balance £95 074.05 Artual Bank Balance £2,947 50 See Detsiled Sertion -£8 000 00 Colerid e Families have a £68 246 00 See Detailed Sertion £21 TT5.55 Bank BakrKe less commttted nditures ndttures ex reed to kee an £8K reserve nse5 & reser¥e roved Ma

Descri

orEx tion enditures Explanation of Variances * Description 1 Gift Aid et to Receive 5 Grand Total Amount £2,947.50 CVF - Ccle Volunta Fund pi rwnd LEF - Learni Enhancerrtnt FuTrJ MUGA Re acement FuThJ 100LK) Clean Coleri 6 Grand Total

2019-2020 CF Accounts- Year on Year Income from Fund Raising Activities Category 2018-2019 2019-2020 Donations - CF (Incl gift aid) 41.930 Summer Fair Fireworks Donations - LEF (Incl gift aid) Sponsorship Quiz Night Clean Air Coleridge Silent Disco Winter Bazaar Year 6 Fundrdising Y6 Fundraising (garden) T-shirts Greeting Cards Sponsored Bounce Year 6 Big Night Out (gig) Easyfundraising Y2 Mud Race Christmast Trees Movie Night Water Bottles Amazon Fundraising Bank Interest Year 6 Bobble Hats Year 6 School Play Grand Total Expenses from Projects Undertaken Category 2018-2019 Loos improvement Playground Year 6 Leavers School Halls stage Supplies Reception Book Bags Water Bottles Gazebos Concert Afternoon Children's SCFiAP Project Year 6 Poetry Ladders & Trolley PTA Association Clean Air Coleridge Shelving Platform Christmas Carols Camera Repair Holiday Parties Library Books MPLC Coffee Morning I￿"ama Kamia Alexandra Palace Book Awards Dropbox Grand Total 2019-2020 66,975 loo 3,706 20.000 17,586 5.530 4.074 5.500 4,897 7.060 2.276 2.726 528 58,579 3,853 3,386 964 672 649 569 429 417 400 382 117 6,951 6,767 5,000 3,268 4.224 2,881 2.047 2.000 1.029 815 956 764 1.377 1.234 472 690 540 453 122 237 187 175 161 232 159 121 105 332 47 12 73 13 63 62 60 813 77.491 -1.870 75.600 71,396 71.373 Year 6 Lea¥ersActivitses are supported by Year 6 fvnd raTyng events such as the &£ Mghtand Hay ￿leS shown as income (left hand &de)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Coleridge Families

On accounts for the year 2020 Charity no 1001997 ended (if any) Set out on pages

4 – 5

Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

• examine the accounts under section 145 of the Charities Act,

• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and

• to state whether particular matters have come to my attention.

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

• Independent In connection with my examination, no matter has come to my attention examiner's (other than that disclosed below ) statement* 1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  • to keep accounting records in accordance with section 130 of the Charities Act; and

  • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  • have not been met; or

• to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

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Signed: On file, upon request Date: 12-3-21
Name: George Sawtell
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Relevant professional LLB, ACCA, MCT qualification(s) or body (if any):

Address: On file

Section B Disclosure

Only complete if the examiner needs to highlight material problems.