## **Trustees' Annual Report for the period** 

**From** 

Period start date Period end date 01 Oct 2019 30 Sep 2020 

**To** 

Section A                        Reference and administration details 

**Charity name** 

Coleridge Families 

**Other names charity is known by Registered charity number (if any)** 1001997 

**Charity's principal address** Coleridge Primary School 

Crouch End Hill London **Postcode N8 8DN** 

## **Names of the charity trustees who manage the charity** 

**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Elizabeth Mackie Chair Coleridge Families AGM 2 Leon Choueke Head Coleridge Families AGM Morinade Treasurer Coleridge Families AGM 3 Akinbobola 4 Peter Salerno Treasurer Coleridge Families AGM 5 Kit Bhatti Treasurer Coleridge Families AGM 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** 

**TAR** 

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## **Names and addresses of advisers (Optional information)** 

|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**<br>**Name**<br>**Address**|||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected at the AGM 

Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

There are no significant governance issues impacting the charity currently. 

- In the 2020 AGM, Coleridge Families has adopted a new constitution, using the Parentkind model constitution 

- As a result of the new governance structure, a number of new committee members have been appointed as trustees 

- Several long-standing members are stepping down this year as their children are members of year 6 

- Coleridge Families has a comprehensive handbook guiding class reps and event coordinators in the way that they manage each fundraising event.  The charity has taken steps to place this information on accessible folders on the web and to incorporate minutes and lessons learned into the documents 

- Sponsorship from community businesses represents <10% of incomes and the charity follows a sponsorship policy put in place by the school governing body 

- We have established a detailed set of policies and procedures guiding treasury, banking, the bank mandate, expenses, charities commissions procedures and money handling 

- The School play made a loss of 1,870 pounds although year 6 fundraising activities succeeded in reducing that to only £230.  The cost of the play reflects a chnged parent demographic i.e. we have fewer parents who are able to offer highly technical skills in film production (eg cameras, editing etc) for free. This will be an area of new strategy as the school play becomes a virtual event due to limitations on large assemblies. 

- The year 6 bobble hats made a loss of 65 pounds.  It is expected that residual inventory will lead to future plus side returns. 

**TAR** 

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## **Section C                    Objectives and activities** 

The objective of Coleridge Families is to advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the Education Authority) and as an ancillary thereto and in furtherance of this object **Summary of the objects of the** Coleridge Families may A. encourage co-operation between the staff, **charity set out in its** parents and all others associated with the school, B. engage in activities **governing document** (including fund raising activities) which support the school and advance the education of the pupils attending it and C. encourage parents to be interested in the education of their children and the activities of the school. 

2019-2020 was another year of substantial donations from parents to the school’s learning enhancement fund.  The learning enhancement fund has been used to renew classroom across years 3 to 6 by providing new digital lightboards within the classrooms. Additionally the learning enhancement fund provided year 2 with learning aids for reading and year 1 with new community blocks. 

WHAT DID THE CHARITY FUND IN 2019/2020? A total of c 71,000 spent on investment including: 

**Summary of the main**  £67,000 to improve the loos facilities.  A much needed renovation **activities undertaken for the** to hygiene facilities which became even more beneficial in the **public benefit in relation to** context of COVID-19 **these objects (include within this section the statutory**  £3,700 spend toward year-6 leavers events, essentially self- **declaration that trustees have** funded via year-6 fundraising contributions. **had regard to the guidance issued by the Charity** SUMMARY OF FUND RAISING **Commission on public benefit)** CF raised c.£75,600 in the course of the year  £49,000 via donations (incl. Gift-aid) 

- £7,000 raised in the annual fireworks display 

- £5,000 raised through the sponsorship of Martyn Gerrard, the local estate agents. 

Please see the full details later in this document. 

The accounts presented within this report were approved by the membership in the 2020 AGM held in December. 

**TAR** 

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## **Additional details of objectives and activities (Optional information)** 

Coleridge Families is a very inclusive PTA. Involvement in event organisation is encouraged by an allocation of 2 fundraising events to each year group. 

The charity is operating in a constrained fund-raising environment due to the COVID-19 pandemic and as such many of our event fixtures have been put on hold.  The committee and energised parents are continually seeking ways to innovate and adapt by running events on-line and running different types of events that are suited to virtual participation. 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

In years prior to COVID-19, events ranged from small-scale cake sales to large scale fireworks display and the whole-school summer fair. Events are run by each year group - Reception classes are allocated simple events. Year 3 manage the Summer Fair (the main event of the year) and Year 6 parents are allowed a gentle exit which involves organising the Year 6 events only. This has been a successful approach with the main aim of promoting a clear turn of responsibilities with inclusiveness and avoiding large amounts of work falling on a few shoulders.  In addition there is a network of class reps and parents who generate participation in events, fundraisers and help distribute information to the parents. 

The aims and ethos of CF as a parent-staff association and registered charity is to work in partnership with the School and Governors towards a whole school community with the key elements being involvement and participation from all and keeping all events accessible to all families. It has as an equal aim fundraising to provide the extras to advance the education of the children by providing facilities at the school that the Local Authority does not normally provide. 

On the fundraising side we work in a number of ways. Traditional year group events which run year on year. There are also committee-based events like Fireworks which, this year ran prior to COVID-19 and was very well attended. We also have events which were new initiatives like Movie Night for Year 5. Some events have started as a committee-based event, like Fireworks, but now have every year group involved to spread the load. This mixed approach is working well. Key to the traditional events is the class rep system. The reps’ hard work and enthusiasm is essential to making it work. 

## Section D                      Achievements and performance 

**TAR** 

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## Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

2019-2020 was a year of more limited activities due to the COVID-19 pandemic and yet still very significant fund-raising and development projects made possible by Coleridge Families. 

- Major improvement to the school loos facilities 

- Significant contributions from parents via donations 

- Significant contributions from Martyn Gerrard our sponsor 

- Agreement to adopt a new governing document and new chair’s appointed to act as co-chairs 

Looking ahead, the charity has earmarked 68,246 for specific grants to Coleridge Primary school. 

This includes 17,000 to continue planned redevelopment of the playground areas, making this a safer and more useful area for children and building on the 58,579 already invested.  There is 10,000 held aside to replace the turf on the multi-use games area (sports pitch). 

There is a further 39,746 dedicated to provide financial support to the school, funded from voluntary financial contributions via donations towards the Learning Enhancement and Voluntary funding of the school. These funds will be deployed when needed to fund areas of the School Development Plan (SDP).  Some money will also be used to cover essential school running costs, for example educational resources and premises costs.  The Resources Committee of the school’s Governing Body will scrutinise spending and will hold the Senior Leadership Team to account, ensuring that the fund is appropriately spent to provide maximum impact. 

Finally there is 1,500 dedicated to projects to improve the air through the students Clean Air Coleridge project. 

## **Section E                    Financial review** 

**TAR** 

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**Brief statement of the charity’s policy on reserves** 

Coleridge Families keeps a minimum of £8k in reserve to deal with unexpected costs and cash flow. Large expenditure plans are discussed at the AGM with on going expenditure discussed in open committee meetings 

**Details of any funds materially** Not applicable **in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

On File **Signature(s)** On file ELIZABETH MACKIE **Full name(s)** PETER SALERNO **Position (eg Secretary, Chair,** Treasurer CHAIR **etc) Date** 3/4/21 3/4/21 

**TAR** 

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Coleridge Families Accounts- 30-Sep-2020
Summary of Colwidge Families A￿OUnts
enin
1-0rt-19
2 Fund Raisin
nditures
4 closin
Balance
5 Bank Balance
6 Variance
7 Ca
ital Reserve
roved Ex
ndtture5
9 Remaini
Available To S
£93.794 89
Total bank balance5
£75 599 91
Includes
ndin
ex
471 37325
include5
ndin
£98 021.55 cl￿n
2019 Balance
£95 074.05
Artual Bank Balance
£2,947 50 See Detsiled Sertion
-£8 000 00
Colerid e Families have a
£68 246 00
See Detailed Sertion
£21 TT5.55 Bank BakrKe less commttted
nditures
ndttures
ex
reed to kee
an £8K reserve
nse5 & reser¥e
roved Ma
# Descri
orEx
tion
enditures
Explanation of Variances
* Description
1 Gift Aid et to Receive
5 Grand Total
Amount
£2,947.50
CVF - Ccle
Volunta
Fund
pi
rwnd
LEF - Learni
Enhancerrtnt FuTrJ
MUGA Re
acement FuThJ
100LK)
Clean Coleri
6 Grand Total

2019-2020 CF Accounts- Year on Year
Income from Fund Raising Activities
Category
2018-2019
2019-2020
Donations - CF (Incl gift aid)
41.930
Summer Fair
Fireworks
Donations - LEF (Incl gift aid)
Sponsorship
Quiz Night
Clean Air Coleridge
Silent Disco
Winter Bazaar
Year 6 Fundrdising
Y6 Fundraising (garden)
T-shirts
Greeting Cards
Sponsored Bounce
Year 6 Big Night Out (gig)
Easyfundraising
Y2 Mud Race
Christmast Trees
Movie Night
Water Bottles
Amazon Fundraising
Bank Interest
Year 6 Bobble Hats
Year 6 School Play
Grand Total
Expenses from Projects Undertaken
Category
2018-2019
Loos improvement
Playground
Year 6 Leavers
School Halls
stage Supplies
Reception Book Bags
Water Bottles
Gazebos
Concert Afternoon
Children's SCFiAP Project
Year 6 Poetry
Ladders & Trolley
PTA Association
Clean Air Coleridge
Shelving
Platform
Christmas Carols
Camera Repair
Holiday Parties
Library Books
MPLC
Coffee Morning
I￿"ama Kamia
Alexandra Palace Book Awards
Dropbox
Grand Total
2019-2020
66,975
loo
3,706
20.000
17,586
5.530
4.074
5.500
4,897
7.060
2.276
2.726
528
58,579
3,853
3,386
964
672
649
569
429
417
400
382
117
6,951
6,767
5,000
3,268
4.224
2,881
2.047
2.000
1.029
815
956
764
1.377
1.234
472
690
540
453
122
237
187
175
161
232
159
121
105
332
47
12
73
13
63
62
60
813
77.491
-1.870
75.600
71,396
71.373
Year 6 Lea¥ersActivitses are supported by Year 6 fvnd raTyng events such as the &£ Mghtand Hay ￿leS
shown as income (left hand &de)

# **Independent examiner's report on the accounts** 

## **Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name **members of** Coleridge Families 

**On accounts for the year** 2020 **Charity no** 1001997 **ended (if any) Set out on pages** 

4 – 5 

**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: 

- examine the accounts under section 145 of the Charities Act, 

- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

- to state whether particular matters have come to my attention. 

**Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

- **Independent** In connection with my examination, no matter has come to my attention **examiner's** (other than that disclosed below *) **statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements: 

      - to keep accounting records in accordance with section 130 of the Charities Act; and 

      - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 

      - have not been met; or 

   2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

   - _Please delete the words in the brackets if they do not apply._ 


**----- Start of picture text -----**<br>
Signed: On file, upon request Date: 12-3-21<br>Name: George Sawtell<br>**----- End of picture text -----**<br>




**Relevant professional** LLB, ACCA, MCT **qualification(s) or body (if any):** 

**Address:** On file 

**Section B                           Disclosure** 

Only complete if the examiner needs to highlight material problems.