2024-05-31-accounts - Overslade Community Association

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Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Overslade Community Association 1001763 Receipts and payments accounts For the period from 01-Jun-23 To 31-May-24 ~~ee~~	Last year to the nearest £ CC16a _	Last year to the nearest £ CC16a _
Hire of Centre	38,546	-	-	-	-	-	-	-	38,546	38,546	34,714
Catering Income	-	-	-	-	-	-	-	-	-	-	-
Misc (bank interest)	366	-	-	-	-	-	-	-	366	366	178
Solar Energy income	2,247	-	-	-	-	-	-	-	2,247	2,247	2,362
SLA, Covid-19 and Furlough grants	6,000	-	-	-	-	-	-	-	6,000	6,000	10,500
Jobclub grants	-	-	-	-	-	-	-	-	-	-	11,657
Play Schem' grants, donations, gift aid etc	69	2,800	2,800	2,800	-	-	-	-	2,869	2,869	1,500
Community Garden & Community Fridge	-	-	-	-	-	-	-	-	-	-	-
*Sub total*(Gross income for AR)	47,228	2,800	2,800	2,800	-	-	-	-	50,028	50,028	60,911
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 47,228 2,800 - 50,028 60,911 A3 Payments ———_—~~——~~
Catering Expenditure	480	-	-	-	-	-	-	-	480	480	598
Publicity Unrestricted	360	-	-	-	-	-	-	-	360	360	559
Repairs & renewals	10,657	-	-	-	-	-	-	-	10,657	10,657	14,638
PRS & TV licence	937	-	-	-	-	-	-	-	937	937	971
Sundries	8	-	-	-	-	-	-	-	8	8	58
Bank Charges	60	-	-	-	-	-	-	-	60	60	66
Telephone	693	-	-	-	-	-	-	-	693	693	501
Auditing fee	50	-	-	-	-	-	-	-	50	50	50
Stationery	319	-	-	-	-	-	-	-	319	319	319
Cleaning of Centre	663	-	-	-	-	-	-	-	663	663	548
Cleaning Materials	835	-	-	-	-	-	-	-	835	835	710
Gas & electricity	6,256	-	-	-	-	-	-	-	6,256	6,256	5,281
Water Rates	1,628	-	-	-	-	-	-	-	1,628	1,628	1,226
Council Tax	722	-	-	-	-	-	-	-	722	722	1,261
Insurance	2,037	-	-	-	-	-	-	-	2,037	2,037	1,818
Rent	300	-	-	-	-	-	-	-	300	300	300
Manager Exp (staff costs)	34,160	-	-	-	-	-	-	-	34,160	34,160	31,830
Youth Club & Oasis	-	-	-	-	-	-	-	-	-	-	173
JobClub Publicity	-	-	-	-	-	-	-	-	-	-	0
Play Scheme Publicity	-	-	-	-	-	-	-	-	-	-	0
Jobclub Expenditure	-	-	-	-	-	-	-	-	-	-	10,272
Grant 1	-	-	-	-	-	-	-	-	-	-	469
Grant 2 (Play Scheme)	-	1,225	1,225	1,225	-	-	-	-	1,225	1,225	1,480
Grant 4 (Community Garden)	-	-	-	-	-	-	-	-	-	-	294
	-	-	-	-	-	-	-	-	-	-	0
**Sub total **	60,164	1,225	1,225	1,225	-	-	-	-	61,389	61,389	73,423
A4 Asset and investment purchases, (see table) - - - - - - Sub total - - - - - Total payments 60,164 1,225 - 61,389 73,423 *Net of receipts/(payments)* (12,937) 1,575 - (11,361) (12,513) A5 Transfers between funds - - - - - A6 Cash funds last year end 103,527 1,308 - 104,835 117,348 *Cash funds this year end* 90,590 2,883 - 93,474 104,835 Note these pages show figures rounded to the nearest pound. See page 10 for unrounded figures. ————~~——~~ ==>——=												- 117,348 104,835

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Details Details Fixed Asset of Building Details Details General Building Grant 4 Community Garden *Total cash funds* (agree balances with receipts and payments account(s)) Jobclub Grants Grant 1 WCC Elderly Social Inc Grant 2 Play Scheme Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 87,652 - 2,938 - 952 131 1,613 - 187 90,590 2,883 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 2,857 592,421 - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - When due (optional) Date of approval

Note these pages show figures rounded to the nearest pound. See page 10 for unrounded figures.

Trustees’ Annual Report for the period

From 1[st] June 2023 To 31[st] May 2024

Charity name: Overslade Community Association

Charity registration number: 1001763

Objectives and Activities

Objectives and Activities	Objectives and Activities	Objectives and Activities
SORP reference
Summary of the purposes of the charity as set out in its governing document Para 1.17 The objects of the Association shall be to promote the benefit of the inhabitants of Overslade and the neighbourhood (thereinafter called the area of benefit) without distinction of sex colour or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance educate and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The centre is run on a day to day basis by two part-time staff for caretaking and administration with additional help as required by the centre manager. Activities this year are : - • Rainbows, Brownies, Guides & Senior Section • Elections • Yoga classes • Parent and Toddler groups, some free, • NHS health visitors • One off bookings for parties • Children's Holiday Club • Take a Break (Respite care children and young people) • Youth Club (7 - 14yrs) • Community events bbq/Fish Chip/Bingo • Various church groups • Floral society • Local visual impaired support group • NHS parental training support groups • Dare to dream – specialist 1:1 education •Walking group

		•Adult Learning Classes (Warwickshire ACL) •Philatelic Society
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Maintains community centre Facilitates groups listed in “Summary of main activities” above. Runs summer children’s Holiday Club (Play Scheme).

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

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Review of the charity’s Para 1.21 Opening Balance £104,835
financial position at the end Total Income £50,028
of the period Total Expenditure -£61,389
Final Balance £93,474
Note that figures are Excess expenditure over income £11,361
rounded to the nearest Restricted funds included above £2,883
pound. Building fund included above £2,938
Statement explaining the Para 1.22 To be kept in no-risk deposit account with
policy for holding reserves no more than £85k in one bank or related
stating why they are held bank.
To absorb setbacks and take advantage of
change and opportunity.
Amount of reserves held Para 1.22 £ 87,652
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by annual general meeting

Additional information (optional) You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction
and training of trustees Para 1.51
The charity’s organisational
structure and any wider
network with which the Para 1.51
charity works
Relationship with any
related parties Para 1.51
The Overslade Community Association
Other wishes to thank Rugby Borough Council for
a grant received towards provision of
services under their service level
agreement.
The Overslade Community Association
wishes to thank Bilton Poors’ Charity and
and other donors for grants towards the
Play Scheme.
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Reference and Administrative details

Charity name	Overslade Community Association
Other name the charity uses
Registered charity number	1001763
Charity’s principal address	14 Badby Leys Rugby CV22 5RB

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Mr Philip Thomas Treasurer
Mrs Jennifer
2
Muddiman
Miss Carie-Anne
3
Dumbleton
4 Barbara Brown Chair
5 Stephen Upton Secretary
6
7
8
9
10
11
12
13
14
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Please see next page

Page 10

Overslade Community Association Accounts 2023-2024

19/07/2024

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Period 01/06/2023 to 31/05/2024 Expenditure
Income Unrestricted Restricted
Hire of Centre 38546.04 38546.04 S02 Catering Expenditure 479.94 S08
Catering Income 0.00 0.00 S03 0.00 Publicity Unrestricted 360.04 S08
Stationery Income 0.00 0.00 S02 Repairs & renewals 10,657.39 S08
Fundraising events 0.00 0.00 S02 38546.04 PRS & TV licence 937.40 S08 12,434.77
Misc Input (bank Interest) 365.59 365.59 S04 365.59 Sundries 8.00 S09
Solar Energy Income 2247.05 2247.05 S05 2247.05 Bank Charges 60.00 S09
Donations 69.00 69.00 S01 Telephone 693.13 S09
Insurance input 0.00 Auditing fee 50.00 S09
Grants for Building 0.00 0.00 Stationery 318.92 S09
Grant 3 (SLA and other) 6000.00 6000.00 S01 6069.00 Cleaning of Centre 663.24 S09
Jobclub Grants 0.00 0.00 Cleaning Materials 834.94 S09
Grant 1 (WCC Elderly social inc) 0.00 0.00 Gas & electricity 6,255.73 S09
Grant 2 (Play Scheme) 2800.00 2800.00 Water Rates 1,627.62 S09
Grant 4 (Community Garden) 0.00 0.00 S01R 2800.00 Council Tax 721.60 S09
Total Income (sum of above) £50,027.68 Insurance 2,036.60 S09
Totals £50,027.68 £47,227.68 £2,800.00 Rent 300.00 S09
Restricted and Unrestricted Manager Exp (staff costs) 34,159.82 S09
Youth Club & Social 0.00 S09 47,729.60
Total Unrestricted spend £60,164.37
Trustee salary included above 2,846.62
JobClub Publicity 0.00 S08R
Play Scheme Publicity 0.00 S08R 0.00
Jobclub Expenditure 0.00 S09R
Grant 1 0.00 S09R
Grant 2 (Play Scheme) 1,224.65 S09R
Grant 4 (Community Garden) 0.00 S09R 1,224.65
Total Restricted spend 1,224.65
Unrestricted funds Total Expenditure £61,389.02
Fixed Asset General Building Row Totals
Opening Balance 2856.69 100,588.77 2,938.39 106,383.85
Income 0.00 47227.68 0.00 47,227.68
Expenditure 0.00 -60164.37 0.00 -60,164.37
Closing Balance 2,856.69 87,652.08 2,938.39 93,447.16
2856.69 100,588.77 2,938.39
Restricted funds
Jobclub Grant 1 Elderley Grant 2 Grant 4 Community Garden
Fixed Asset Open Doors Social Inc PlaySch and Community Fridge Row Totals
Opening Balance 592421.00 952.36 131.00 37.47 187.03 593,728.86
Income 0.00 0.00 0.00 2800.00 0.00 2,800.00
Expenditure 0.00 0.00 0.00 -1224.65 0.00 -1,224.65
Closing Balance 592421.00 952.36 131.00 1612.82 187.03 595,304.21
592421.00 952.36 131.00 37.47 187.03
Bank Accounts CAF Bank Natwest Bank Reserve Acc Petty Cash
Opening Balance 15721.43 64260.88 24752.71 100 104835.02
Spend (including transfers) -58510.71 -2373.31 0.00 -768.71
Credits (including transfers) 49170.27 0 352.41 768.71
Final Balance 6380.99 61887.57 25105.12 100.00 93,473.68
Split of Funds
Balance Sheet ignoring fixed asset Balance Sheet
Opening Balance 104835.02 General 87,652.08 Final CAF Account Balance 6,380.99
Total Income 50027.68 Building 2,938.39 Final Natwest Current Account Balance 61,887.57
Total Expenditure -61389.02 Jobclub 952.36 Final Reserve Account Balance 25,105.12
Final Balance £93,473.68 Grant 1 131.00 Final Cash 100.00
Grant 2 1612.82 Final Balance £93,473.68
Grant 4 187.03
Total £93,473.68
Excess expenditure over income £11,361.34
Note that £505 was transferred from Grant 2 Play Scheme to hire of Centre Accounts kept by Philip Thomas
14 Badby Leys Rugby CV22 5RB
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~~Charity No 1001763~~

Overslade Community Centre, Buchanan Road, Rugby, CV22 6AY Chair: Barbara Brown, Secretary: Stephen Upton, Treasurer: Philip Thomas.

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Slgnature(s) Full name(s) Posltlon (eg Secretsry. Chalr, etc) 69£6A£KJ 8eokAnS FHILIP Toi4v fHoHAs Date I q T4LI 2021r li

Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND ANO WALES Section A Independent Examiner's Report Report to the trusteesl members of Overslade Community Association On accounts for the year ended 31 $t May 2024 Charity no (If any) 1001763 Set out on pages One only Respect5ve responsibilitles of trustee5 and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ('Ihe Charities Act") and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basls of Independent My examination was carried out in accordance with general Directions given examlner's Statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examlner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached. Slgned.. Date: Name: Martin Andrew Burbidge Relevant professlonal qualification(sl or body (if any): CIMA Address: 116 Tennyson Avenue, Rugby CV22 6JF IER 12