| Overslade Community Association | Overslade Community Association | Overslade Community Association | 1001763 | 1001763 | CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
01-Jun-21 | To | 31-May-22 | |||
| Section A Receipts and payments | ||||||
| A1 Receipts | Unrestricted funds to the nearest £ 33,861 - 6 1,350 15,620 - - - 50,837 - - - 50,837 84 228 3,422 511 - 96 570 50 300 - 964 3,272 1,256 877 1,617 300 27,509 - - - - - - - - 41,054 - - 41,054 9,782 - 106,899 116,681 |
Restricted funds to the nearest £ - - - - - 10,804 640 450 11,894 - - - 11,894 - - - - - - - - - - - - - - - - - - - - 8,877 - 631 - - 9,508 - - 9,508 2,386 - - 1,720 666 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 33,861 - 6 1,350 15,620 10,804 640 450 62,731 - - - 62,731 84 228 3,422 511 - 96 570 50 300 - 964 3,272 1,256 877 1,617 300 27,509 - - - 8,877 - 631 - - 50,562 - - - 50,562 12,168 - 105,179 117,348 |
Last year to the nearest £ |
|
| Hire of Centre | 33,861 | 14,657 | ||||
| CateringIncome | - | - | ||||
| Misc(bank interest) | 6 | 2 | ||||
| Solar Energyincome | 1,350 | 1,974 | ||||
| SLA,Covid-19 and Furloughgrants | 15,620 | 37,800 | ||||
| Jobclubgrants | - | 18,309 | ||||
| PlaySchem'grants,donations, gift aid etc | - | 1,615 | ||||
| CommunityGarden & CommunityFridge | - | - | ||||
| Sub total(Gross income for AR) |
50,837 |
74,358 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 74,358 | ||||||
CateringExpenditure |
84 | 36 | ||||
| PublicityUnrestricted | 228 | 515 | ||||
| Repairs & renewals | 3,422 | 2,570 | ||||
| PRS & TV licence | 511 | 922 | ||||
| Sundries | - | 45 | ||||
| Bank Charges | 96 | 75 | ||||
| Telephone | 570 | 593 | ||||
| Auditingfee | 50 | 50 | ||||
| Stationery | 300 | 281 | ||||
| Cleaningof Centre | - | - | ||||
| CleaningMaterials | 964 | 718 | ||||
| Gas & electricity | 3,272 | 4,447 | ||||
| Water Rates | 1,256 | 884 | ||||
| Council Tax | 877 | - | ||||
| Insurance | 1,617 | 1,714 | ||||
| Rent | 300 | 300 | ||||
| Manager Exp (staff costs) | 27,509 | 25,113 | ||||
| Youth Club & Oasis | - | - | ||||
| JobClub Publicity | - | 1,936 | ||||
| PlayScheme Publicity | - | - | ||||
| Jobclub Expenditure | - | 16,042 | ||||
| Grant 1 | - | - | ||||
| Grant 2(PlayScheme) | - | 1,616 | ||||
| Grant 4(CommunityGarden) | - | - | ||||
| - | - | |||||
| **Sub total ** | 41,054 | 57,857 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 57,857 | ||||||
| 9,782 | 2,386 | - | 12,168 | 16,501 | ||
| - | - | - | - | - | ||
| 106,899 | - 1,720 | - | 105,179 | 88,679 | ||
| 116,681 | 666 | - | 117,348 | 105,179 |
Note these pages show figures rounded to the nearest pound. See page 10 for unrounded figures.
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
Signature Details Details Fixed Asset of Building Details Details General Building Grant 4 Community Garden Total cash funds (agree balances with receipts and payments account(s)) Jobclub Grants Grant 1 WCC Elderly Social Inc Grant 2 Play Scheme Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 113,743 - 2,938 - - 433 600 18 - 481 116,681 666 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 2,857 592,421 - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
2
Trustees’ Annual Report for the period
From 1[st] June 2021 To 31[st] May 2022
Charity name: Overslade Community Association
Charity registration number: 1001763
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the Association shall be to promote the benefit of the inhabitants of Overslade and the neighbourhood (thereinafter called the area of benefit) without distinction of sex colour or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance educate and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The centre is run on a day to day basis by two part-time staff for caretaking and administration with an additional person part time for the Job Club. Activities have still been curtailed this year because of Covid-19 but more groups are returning. The list is : - • Rainbows, Brownies, Guides & Senior Section • Elections • Yoga classes • Parent and Toddler groups, some free, • NHS health visitors • One off bookings for parties • Children's Holiday Club • Take a Break (Respite care children and young people) • Youth Club (7 - 14yrs Community events bbq Various church groups Floral society Local visual impaired support group NHS parental training support groups |
3
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
4
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Maintains community centre Facilitates groups listed in “Summary of main activities” above. Runs job club to give assistance with finding employment. A lot of this was online this year. Runs summer children’s Holiday Club (Play Scheme). |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
5
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Opening Balance £105,179 Total Income £62,731 Total Expenditure -£50,562 Final Balance £117,348 Surplus income over expenditure £12,168 Restricted funds included above £666 Building fund included above £2,938 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To be kept in no-risk deposit account with no more than £70k in one bank or related bank. To absorb setbacks and take advantage of change and opportunity. |
| Amount of reserves held | Para 1.22 | £ 113,743 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
6
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by annual general meeting |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | The Overslade Community Association wishes to thank Rugby Borough Council for 1) a grant received towards provision of services under their service level agreement 2) a grant from Retail, Hospitality and Leisure fund (Covid-19) The Overslade Community Association wishes to thank Groundwork UK for grants for the Open Doors Job club project The Overslade Community Association wishes to thank Bilton Poors’ Charity and and other donors for grants towards the Play Scheme The Overslade Community Association wishes to thank HMRC for payments under Gift aid and Furlough |
|
7
Reference and Administrative details
| Charity name | Overslade Community Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1001763 |
| Charity’s principal address | 14 Badby Leys Rugby CV22 5RB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr PhilipThomas | Treasurer | |||
| Mrs Jennifer Muddiman |
||||
| Miss Carie-Anne Dumbleton |
||||
| Mrs Maggie O'Rourke |
||||
| Barbara Brown | Chair | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
8
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Please see next page
9
Page 1
30/06/2022
Overslade Community Association Accounts 2021-2022
| Period 01/06/2021 to 31/05/2022 | Period 01/06/2021 to 31/05/2022 | Expenditure | |||||||
|---|---|---|---|---|---|---|---|---|---|
| Income | Unrestricted | Restricted | |||||||
| Hire of Centre | 33860.60 | 33860.60 | S02 | CateringExpenditure | 84.13 | S08 | |||
| CateringIncome | 0.00 | 0.00 | S03 | 0.00 | PublicityUnrestricted | 227.50 | S08 | ||
| StationeryIncome | 0.00 | 0.00 | S02 | Repairs & renewals | 3,421.68 | S08 | |||
| Fundraisingevents | 0.00 | 0.00 | S02 | 33860.60 | PRS & TV licence | 510.76 | S08 | 4,244.07 | |
| Misc Input(bank Interest) | 5.95 | 5.95 | S04 | 5.95 | Sundries | 0.00 | S09 | ||
| Solar EnergyIncome | 1349.78 | 1349.78 | S05 | 1349.78 | Bank Charges | 96.00 | S09 | ||
| Donations | 0.00 | 0.00 | S01 | Telephone | 570.30 | S09 | |||
| Insurance input | 0.00 | Auditingfee | 50.00 | S09 | |||||
| Grants for Building | 0.00 | 0.00 | Stationery | 300.02 | S09 | ||||
| Grant 3 (SLA and other) | 15620.32 | 15620.32 | S01 | 15620.32 | Cleaning of Centre | 0.00 | S09 | ||
| Jobclub Grants | 10804.19 | 10804.19 | CleaningMaterials | 963.51 | S09 | ||||
| Grant 1(WCC Elderlysocial inc) | 0.00 | 0.00 | Gas & electricity | 3,271.69 | S09 | ||||
| Grant 2(PlayScheme) | 640.00 | 640.00 | Water Rates | 1,255.93 | S09 | ||||
| Grant 4(CommunityGarden) | 450.00 | 450.00 | S01R | 11894.19 | Council Tax | 877.36 | S09 | ||
| Total Income(sum of above) | £62,730.84 | Insurance | 1,616.59 | S09 | |||||
| Totals | £62,730.84 | £50,836.65 | £11,894.19 | Rent | 300.00 | S09 | |||
| Restricted and Unrestricted | Manager Exp (staff costs) | 27,509.01 | S09 | ||||||
| Youth Club & Oasis | 0.00 | S09 | 36,810.41 | ||||||
| Total Unrestricted spend | £41,054.48 | ||||||||
| JobClub Publicity | 0.00 | S08R | |||||||
| PlayScheme Publicity | 0.00 | S08R | 0.00 | ||||||
| Jobclub Expenditure | 8,876.64 | S09R | |||||||
| Grant 1 | 0.00 | S09R | |||||||
| Grant 2(PlayScheme) | 631.32 | S09R | |||||||
| Grant 4 (Community Garden) | 0.00 | S09R | 9,507.96 | ||||||
| Total Restricted spend | 9,507.96 | ||||||||
| Unrestricted funds | Total Expenditure | £50,562.44 | |||||||
| Fixed Asset | General | Building | Row Totals | ||||||
| Opening Balance | 2856.69 | 103,960.93 | 2,938.39 | 109,756.01 | |||||
| Income | 0.00 | 50836.65 | 0.00 | 50,836.65 | |||||
| Expenditure | 0.00 | -41054.48 | 0.00 | -41,054.48 | |||||
| ClosingBalance | 2,856.69 | 113,743.10 | 2,938.39 | 119,538.18 | |||||
| 2856.69 | 103,960.93 | 2,938.39 | |||||||
| Restricted funds | |||||||||
| Fixed Asset | Jobclub Open Doors |
~~Grant 1~~ Elderley Social Inc |
Grant 2 PlaySch |
Grant 4 Community Garden and Community Fridge |
Row Totals |
||||
| OpeningBalance | 592421.00 | -2,360.23 | 600.00 | 9.23 | 31.00 | 590,701.00 | |||
| Income | 0.00 | 10804.19 | 0.00 | 640.00 | 450.00 | 11,894.19 | |||
| Expenditure | 0.00 | -8876.64 | 0.00 | -631.32 | 0.00 | -9,507.96 | |||
| ClosingBalance | 592421.00 | -432.68 | 600.00 | 17.91 | 481.00 | 593,087.23 | |||
| 592421.00 | -2,360.23 | 600.00 | 9.23 | 31.00 | |||||
| Bank Accounts | CAF Bank | Natwest Bank | Reserve Acc | Petty Cash | |||||
| OpeningBalance | 16907.68 | 63572.54 | 24599.10 | 100 | 105179.32 | ||||
| Spend(includingtransfers) | -48280.80 | -2281.64 | 0.00 | -546.15 | |||||
| Credits(includingtransfers) | 57375.11 | 5349.78 | 5.95 | 546.15 | |||||
| Final Balance | 26001.99 | 66640.68 | 24605.05 | 100.00 | 117,347.72 | ||||
| Split of Funds | |||||||||
| Balance Sheet | ignoring fixed asset | Balance Sheet | |||||||
| OpeningBalance | 105179.32 | General | 113,743.10 | Final CAF Account Balance | 26,001.99 | ||||
| Total Income | 62730.84 | Building | 2,938.39 | Final Natwest Current Account Balance | 66,640.68 | ||||
| Total Expenditure | -50562.44 | Jobclub | -432.68 | Final Reserve Account Balance | 24,605.05 | ||||
| Final Balance | £117,347.72 | Grant 1 | 600.00 | Final Cash | 100.00 | ||||
| Grant 2 | 17.91 | Final Balance | £117,347.72 | ||||||
| Grant 4 | 481.00 | ||||||||
| Total | £117,347.72 | ||||||||
| Surplus income over expenditure | £12,168.40 | ||||||||
| Accounts kept by Philip Thomas 14 Badby Leys Rugby CV22 5RB |
|||||||||
Charity No 1001763
Overslade Community Centre, Buchanan Road, Rugby, CV22 6AY Chair: Barbara Brown, Treasurer: Philip Thomas.
Declarations Th8 Iru3tees deGlare that Ihey have approved the trustees, report above. Slgned on behalf of the charity's trustees Signalure(s} Full name(s} P05itlon (eg Secretary. Chair, etc) TeEASM£ FR PlliuP li
Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examinerfs Report Report to the trusteesl members of C.48*." è%arn Civerslade Communty Assouation On accounts for the year ended 318t May 2022 Charity no (if any) 1001763 Set out on pages One only Respective responsibilities of trustees and examlner The charrty's trustees are responsible for the preparation of the accounts. The charity's trustees o?nsTrder that an audit is not required for this year under section 144 of the Charrb8s Act 2011 {"th8 Chartties Acf) arld that an independent examination is needed. It is my responsibiltty to: examine the accounts under section 145 of the Charities Ac( to fol]ow the procedures LaKI down in the general Directions given by the Charity Commission (under section 145(5)(b} of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with g8n8ral Directions given examinerfs ststement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wilh those records. 11 also indudes consideration of any unusual it8ms or disclosures in the accounts. and seeking explanations from the trustees Conrning any such matters. The procedures undertaken do not provide all the ewdence that woukl Ix required in an audit, and consequently no opinion is grven as lo whether the accounts present a 'true and fail view and the report is limited to those matters set out in the statement below. Independent In connection wrth my examination. no matter has come to my attention examinerfs statement 1. which gives me reasortable caus8 to believe that in. ary material resp8Ct, the requirements: to keep accounting recor(Is in accordance with section 130 of the Charities ACL and to prepare accounts which accord with the acrAiunting records and comply the accounting requirements of the Chariti8s Act have not been meL- or 2. to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Dato: Namo: Martin AJreW Burbidge Rèlevant professional qualification{s) or body (if any): CIMA Address: 116 Tennyson Avenue. Rugby CV22 6JF IER 12